2022-03-24 Product Council Meeting Notes
Date
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Meeting ID: 867 230 970
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Attendees
Aaron Trehub, Alexis Manheim, Anya, Charlotte Whitt, Gang Zhou, Gar Sydnor, Hkaplanian, Jesse Koennecke, John Ballestro, Karen Newbery, Khalilah Gambrell, Kirstin Kemner-Heek, Karen Newbery, Kristin Martin, Martina Schildt, Martina Tumulla, Maura Byrne, Mike Gorrell, Owen Stephens, Peter Murray, Sharon Wiles-Young, Stephanie Buck, twliu, Zak Burke
Goals
Discussion items
| Time | Item | Who | Notes |
|---|---|---|---|
| 5 min | Announcements | Jesse | None. |
| 30 mins | Updates | Chairs/Leads | Community Council - Kirstin
New FOLIO members – waiting for MoU’s:
Technical Council
Product Owners
|
| 15 min | Capacity Planning Team Roles | Jesse | FOLIO Capacity Planning originally came about in 2019 when the focus was on the FOLIO MVP to coordinate the developer resources to make that happen. The FOLIO Capacity Planning Team charge drafted a new charge a few months ago: The Capacity planning team exists mainly as a service to POs and the overall FOLIO project to provide and recommend in the following areas: The FOLIO release process Define and plan releases and deadlines for both full named releases and hot fixes Provide recommendations for “Go” and “No-Go” decisions Support PO's in helping decide if a defect has reached a level of severity to make it into a hotfix Identify problem areas that must be addressed relating to a release or the overall release process while also suggesting solutions Support PO's having capacity issues and helping suggest improvements Help drive the community feature ranking process and suggest improvements to make that process more useful to FOLIO Product Owners Help place new developers contributed to FOLIO on teams that can make use of their skillsets Much of the work of capacity planning has moved to the Technical Council (criteria for adding apps, for instance). Capacity planning works with product owners and the release team to determine when a release is ready and whether hotfixes are needed. They also help with moving developers and code responsibility around as people come in and leave teams and help assign new developers to existing teams. Historically, capacity planning also helped drive the process of ranking features. There are not many community developers left on the project, so that role has decreased significantly. Recognizing the changing needs, this spreadsheet shows a possible distribution of roles and responsibilities (Cap Planning team centric) with the capacity planning group turning into a release planning group. When thinking about release planning, the existing capacity planning group looks at the functionality that product owners are planning for each release and shape the general size and scope of releases. Capacity Planning has not had an elected member of the Product Council on it, and that seems odd. In reformulating this into the release planning team, it would be good to address this. (Two people that are on the capacity planning group now are also elected members of Technical Council.) Sharon Wiles-Young, Martina Schildt, and Jesse Koennecke volunteered to sit in on the finalization of the group charter. The group meets at 9am Eastern U.S. time every other Monday. |
| 5 min | Future meeting topics: | Jesse | Prioritization Process WG update (Tentative: March 31) |
Zoom chat log
00:08:58 Kristin Martin: Just put it in chat.
00:11:06 Kirstin Kemner-Heek: I meant: registration will hopefully soon be open to WOLFCon - I'm sorry!
00:13:28 Kirstin Kemner-Heek: https://openlibraryfoundation.org/about/wolfcon/upcoming/
00:24:11 Harry: The FOLIO Capacity Planning Team charge
The Capacity planning team exists mainly as a service to POs and the overall FOLIO project to provide and recommend in the following areas:
 The FOLIO release process
 Define and plan releases and deadlines for both full named releases and hot fixes
 Provide recommendations for “Go†and “No-Go†decisions
 Support PO's in helping decide if a defect has reached a level of severity to make it into a hotfix
 Identify problem areas that must be addressed relating to a release or the overall release process while also suggesting solutions
 Support PO's having capacity issues and helping suggest improvements
 Help drive the community feature ranking process and suggest improvements to make that process more useful to FOLIO Product Owners
 Help place new developers contributed to FOLIO on teams that can make use of their skillsets
00:24:32 Kristin Martin: I hate to miss this discussion, but I will need to go
00:29:03 Mike Gorrell: https://docs.google.com/spreadsheets/d/1vvDiqP4wZOQN6L7ULgbJ9y_-JEhYeXIGjmmTFx1Yd_Q/edit#gid=0
00:31:43 Zak Burke: I need to drop for another meeting.
00:40:45 Owen Stephens: I think that’s the crux of the question - what makes those things “important†- what’s the criteria?
00:41:09 Owen Stephens: An alternative way of planning releases would be to have absolute deadlines and just release what’s available at that point
00:43:14 Harry: Owen, in general, that is exactly what we try to do. However, sometimes due to dependencies, it can get more complicated.
00:52:57 Peter Murray: The new Alabama team ("Bama") working on the Calendar app is a good example of what Harry was describing.
00:58:53 Mike Gorrell: Currently we meet at 9am on Mondays
00:59:05 Mike Gorrell: Yes - every other week
01:14:28 Khalilah Gambrell: Thanks Jesse.