2024-08-22 Product Council Agenda and Meeting notes

5 min

Announcements

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Discussion on Reading room functionality: will tentatively happen on Sep 12, 2024

50 min

PC Evaluation Process for New FOLIO Functionality - Intro for new members

@Kristin Martin @Alexis Manheim

The PC piloted and adopted a new Evaluation Process for New FOLIO Functionality in 2023-24. Kristin will provide an overview of the process. Discussion to follow regarding reminding the Community that this process exists, clarifying what functionality needs to be reviewed, coordinating with the TC and CC, etc.

• PC approved this pilot process in May 2nd, 2023 and reviewed pilot in Feb 28th, 2024

• review dashboard: https://easyretro.io/publicboard/upBxQMrG7FZiIsCVSdEHUhZXbRv1/8974e786-ac3c-4dec-bdbc-b61590199880

• process' goal: evaluate and support new functionality

• the goal is not to block anything!

• focus:

  • communication and understanding,

  • check dependencies,

  • recommend which SIG(s) would be good to integrate

• goal of discussion today: move process out of pilot phase

• Functionality Evaluated by the PC so far

• ideally PC can have discussions before development begins

• Jeremy: does this process support teams that add functionality to existing functionality

  • no, this should be done in the relevant work space/SIG

  • PC welcomes discussions, though

  • PC differentiates between the need for communication vs. an official review

• Jennifer Eustis: that clarifies that e.g. binding as new functionality added to existing apps is not in focus of this process

• Charlotte in chat: Regarding: What this process does not cover:
  The statement about retroactive assessment of existing modules, does that then mean: if an app’s code-base is re-written using a different coding language, and no new functionality is introduced, then this app is not to undergo a second PC review?

  • Kristin: this would rather need to go to TC as a technical change

  • Brooks and Lucy agree

  • if in doubt, bring it additionally to the PC

• Charlotte in chat: We could maybe check with the Product owners if they think a check list would be helpful.

• Jennifer Eustis: Getting the word out is important especially for functionality that is cross app

• Charlotte: If no need for a checklist then I’m all for Jennifers idea about we simply use this wiki page as our guidelines

• Check with POs on their needs related to the app evaluation process

• PC tries to track development via dashboards

• In the Release notes, there will be information about if an app is new > that should help as well

Outcomes of this discussion:

• The pilot phase has come to an end - the PC process is now official and approved

• We should emphasize the need to capture new epics and UXPRODS in the Community Jira before active development begins

• PC will from a subgroup that defines improvements to the process - using the Reading Room app as an example

  • Kristin (not chair), Jeremy, tbd

Tasks

5 min

Future topics

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