2024-08-12-2024 Community Council Meeting Minutes

Attendees

@Mike Gorrell

@Simeon Warner

@Edwin Pretz

@Christopher Spalding

@Kathleen Berry

@Joseph Grobelny

@Kirstin Kemner-Heek

@spampell

@Boaz Nadav Manes

@Maike Osters

@Rachael Kotarski

Guests: @Patrick Pace (Unlicensed) , @Maccabee Levine , @Jenn Colt ; @Kristin Martin

Regrets:

Discussion items

Item	Who	Notes

Item	Who	Notes
Selection of new Co-Chairs	@Mike Gorrell	We have two members who have currently volunteered to be co-chairs: @Simeon Warner and @Christopher Spalding … are there any others? no more volunteers @Christopher Spalding , @Simeon Warner are elected for being cc co-chairs Many thanks to @Mike Gorrell for his chairing of the CC Do we have a volunteer to be the PC Liason? @Kirstin Kemner-Heek TC liaison: @spampell
Developer Advocate Update	@Patrick Pace (Unlicensed)	June-July Report - Developer Advocacy - FOLIO Wiki (atlassian.net)
Treasurer’s update	@Kathleen Berry	Overview Increase of AWS costs: invitation to AWS costs monitoring group to the Sept 9th meeting for discussion AWS Costs Review Group Test Rail: was paid for 2 FY’s - next invoice in the next FY Wolfcon registrations: just FOLIO or others? Our members tickets 67,49% funded already for FY 24/25 → reminders in September 171,496 $ in the bank to pay the years expenses Raising AWS costs are consuming more than we earn: more environments have been needed and set up, 2 env (Okapi / Eureka) How much is spend for Eureka test environments / accounts? (Christopher S.) Kat will clarify! Is AWS prepaid or per credit? Monthly invoices, except for credits “free to use-periods”) https://docs.aws.amazon.com/cost-management/latest/userguide/cost-optimization-hub.html Keeping our Dev Advocate after October 2024? Mike G.: are we buying any reserved instances or is everything “on demand” from AWS? Kat: what can the CC do to increase membership? Simeon: Control the AWS costs and extend the Dev Advocate role CC supports the extension of the Dev Advocate depending on enough funding available @Jenn Colt volunteers additionally in the AWS cost group
Tri-council meeting at WOLFcon (Friday afternoon)	@Mike Gorrell	See draft list of topics from https://folio-org.atlassian.net/wiki/x/AYASEw . Does CC have thoughts and/or additional topics? Where can we collect ideas for the meeting? Slack would be fine.
Other Meetings at WOLFcon	@Mike Gorrell	We have a Members meeting happening Wednesday the 25th 10:30-11:50 as well as an informal gathering for drinks at a pub Wednesday evening Please indicate your institutions attendance (doesn’t need to be a council member). Please reach out to member institutions not being on a council to participate Please indicate interest yes/no for an informal dinner (asnd how many persons would like to attend) Link for registration The Community Council has a reserved time slot Friday morning at WOLFcon Action item: ideas for agenda items?