2024-06-24 Community Council Meeting Notes

Council Elections Update

@Boaz Nadav Manes @Christopher Spalding

Details linked from FOLIO Council Elections , voting closes Tuesday June 25

• About 1300 votes cast, just over a day left

• @Boaz Nadav Manes will send reminder today

• @Boaz Nadav Manes will send announcement when election closed, on Wednesday

FOLIO Module Approval Process and possible MOU

@Simeon Warner from @Kristin Martin

New FOLIO Modules approval process with MOU agreed at 2024-05-13 Community Council Meeting Notes

“Once the module(s) are approved by the Technical Council, the module contributors will need to reach out to the Community Council, who will, at their option, supply the MOU detailing their commitment. The FOLIO SMLLC will supply MOU and store the final results. The Community Council will manage the renewal of the MOUs as appropriate. “

Outstanding question from PC

• How does the CC want to be informed about new modules and the state of the procedure?

  • CC review: after the TC approves it

  • Review the last year by CC as well (last one or two releases)

  • Follow up: how to review by CC → topic for next meeting

    • see process as an enhancement - not a “go / no go”

    • Mike will ensure the follow up, maybe we need a subgroup to get this done

Discussion:

• @Kristin Martin notes that CC have not been involved in the approval process so far, do we want to be involved in future reviews? @Mike Gorrell asks whether there is a good part in the process. @Kristin Martin notes that there is a Jira and if the CC chairs get notified/included then can add to CC agenda

• @Christopher Spalding: Suggestion that MOUs should be incleded in the repos of the code involved, demonstrating commitments

• @Maccabee Levine: The TC's Jira board for new module evaluations: https://folio-org.atlassian.net/jira/software/c/projects/TCR/boards/72 and can probably also get alerts

• @Kristin Martin notes that PC have been thinking of MOU as the last step, after the module is approved, but perhaps no harm in these going in parallel. Here's the PC's list: Functionality Evaluated by the PC . Evaluation process is documented in Evaluation Process for New FOLIO Functionality

• TC approval is dependent upon PC review. Per previous CC discussion, MOU approval is not a requirement in the process

• @Boaz Nadav Manes note that there is marketing angle so having the process clearly available and articulated is useful

• AGREEMENT that CC chairs will coordinate with other co-chairs to ensure that we are informed and can bring items to the CC

FOLIO Member Meeting

@Simeon Warner @Mike Gorrell @Kirstin Kemner-Heek @Kathleen Berry

Any feedback from FOLIO Member Meeting 2024-06-10?

Followups:

• There will be F2F Member Meeting at WOLFcon (timing not yet set)

• There was interest in an informal member dinner. Kirstin and Simeon to organize

Discussion

• No feedback but sense that meeting was useful and we should continue

Application Formalization (Eureka)

@Ian Ibbotson (Use this one)

First RFC was approved https://github.com/folio-org/rfcs/blob/master/text/0005-application-formalization.md , group will meet biweekly over the summer

• CC awareness

• Ian Ibbotson is rolling off CC and can no longer be liaison, is anyone else able to?

Discussion

• Craig and Vince have submitted abstracts for 3 other RFCs, some discussion about whether to combine into fewer but not decided

• @Mike Gorrell notes that community will have to engage in transition to Eureka, not sure there are CC items now

• @Christopher Spalding suggests that @Craig McNally might able to give updates to CC as a better alternative to having a CC liaison

• @Kristin Martin says that @Craig McNally has suggested that Eureka may be available with Quesnalia

• Meetings are Wednesday 1pm ET, @Mike Gorrell will try to join and will serve as CC liaison

Thanks to outgoing CC members

@Simeon Warner

Thanks to our outgoing CC members:

• Kathleen Berry (Five Colleges) – now treasurer!

• Rachel Besara  (Missouri State University)

• Tom Cramer (Stanford University)

• Ian Ibbotson (Use this one) (Knowledge Integration (K-Int))

• Marko Knepper (University Library Mainz)

• Paula Sullenger (Texas A&M University)

New members to be seated next meeting 2024 Community Council Election

Backlog of topics to discuss

Action items to follow up with

Tri-council meeting followup

@Simeon Warner @Mike Gorrell

In https://folio-org.atlassian.net/wiki/x/aAMrAw and the associated spreadsheet we discussed barriers to participation and ideas to increase participation in FOLIO. Discusses in 2024-03-11 Community Council Meeting Notes and agreed to have a group to come up with some talking points?

• @Mike Gorrell, @Ian Walls , @Simeon Warner → Mike will reach out

Community communication norms

Tom Cramer Ian Ibbotson (Use this one) Christopher Spalding 

From 2023-08-25 Meeting notes

• idea about changing the ask on SIG's!  Information and discussion in the SIGs and a transport of summaries to upper levels

• asking how communication flows across the project, new people don't know, need some guidance for the project

• no update

Application and Platform Formalization WG

Ian Ibbotson (Use this one) (liaison to CC)

Notes folder: Application and Platform Formalization Proposals WG

Outreach and Marketing WG

Boaz Nadav Manes 

WG charge from 2023: WG charge from 2023: https://docs.google.com/document/d/1ZTOUOhwUtWaEjywKkS0cA41t1h0Wzhv_F9FR5Cyhqzk/edit