2024-01-08 Community Council Meeting notes

Treasurer's update

@Paula Sullenger 

Delayed from before winter break

• All membership fees are paid!

• Budget looks good

Outreach and Marketing WG

@Boaz Nadav Manes 

Ref. COM WG charge from 2023: https://docs.google.com/document/d/1ZTOUOhwUtWaEjywKkS0cA41t1h0Wzhv_F9FR5Cyhqzk/edit

• Working group reporting to CC, 7-8 members 

• Definition of themes per year and follow up

• Rachel and Boaz are founding members → ACTION ITEM: find volunteers

  • marketing profs → we need professionals! 

  • FOLIO experienced people

  • people from vendors 

  • 1 h/week would be the effort

• 2024: 

  • Focus on Innovation

  • Youtubes, forums, global insight

  • WolfCon 2024: how to attract UK institutions? Involve JISC?

• Interested persons shall address Boaz for next steps! 

  • Ian I. proposed @Gill Osguthorpe  from K-Int as volunteer

Survey results

@Tom Cramer 

Grouped list: https://docs.google.com/document/d/1jqETlhc3x5-JLGrKYG0u3ppilVMefycbrSsXrBfr9WA/edit#heading=h.m83ixy3abjcu - end

• Toms question: which next steps to do for CC are useful to make use of the results of the survey? 

• Paula: From the list: FOLIO governance, especially when it comes to the budget, is opaque.    It has been a long while since we've pointed anyone to the Finance pages

• Maccabee: birng the list into a formalized form, publish it, folow up each year

• Boaz: publish who is in charge for what actions

  • Prioritze areas of work the community cdecided to pick up

• Tom: here is a work in progress tracking sheet from last year: https://docs.google.com/document/d/1BVTrXq4b098uAtcDL3ZLIJan65dIIbaNY1_hDhsvcQ4/edit
  and here is the 2022 summary: https://docs.google.com/presentation/d/1x2jON9yjEQboPlXiwFm8pqPT69g0wCDCD_4atR04atw/edit#slide=id.p

• Tom: 

  • present the picked up topics from last year and tell what happened

• Simeon: 

  • Tri.-Council: what are peoples top 3 prios for 2024

    • data should be available to all members before discussion

    • Read until next week!

• Ian: 

  • Would be great to discuss topics / questions in the paper with the authors and document the feedback

    • would be necessary to go back to the original paper 

Action item: Council chairs shall figure out the next steps

• how to discuss the summary, Tom will provide in the next 2 weeks

• Everyone shall read the full version and come back with prios.

• Buckets to categorize the questions

Application and Platform Formalization Proposals WG

@Ian Ibbotson (Use this one) 

• good process

• edge modules and other apps: how to differentiate and what to achive?

Other Business

Backlog of topics to discuss

FOLIO Developer Advocate

@Mike Gorrell 

Before break we had 2 candidates (both from outside FOLIO)

Action items to follow up with

FOLIO System Administration and DevOps

@Mike Gorrell  

Index Data needs to pull back from some System Administration tasks - we will end our support by March 1, 2024. Announced and first discussed 2023-11-27 Community Council Meeting notes, next step is a list of duties to transition, then develop a plan, aim to have candidate teams by February 1.

Community survey

@Tom Cramer 

Survey closed Friday Sep 29. Tom shared a first draft / summary of grouped items in 2023-11-27 Community Council Meeting notes 

NEXT STEPS:

• Tom, Maccabee, Jesse - will produce summary to share early in the new year

• All - feel free to add comments as you read/review, can also suggest new high-level categories

Community communication norms

@Tom Cramer @Ian Ibbotson (Use this one) @Christopher Spalding 

From 2023-08-25 Meeting notes

• idea about changing the ask on SIG's!  Information and discussion in the SIGs and a transport of summaries to upper levels

• asking how communication flows across the project, new people don't know, need some guidance for the project

• no update

Architecture group

@Ian Ibbotson (Use this one) (liaison to CC)