2025-01-27 Community Council Meeting Minutes

Meeting schedule reminder

@Simeon Warner

Note taker for Feb 10 – will be @Mike Gorrell

Technical University of Munich go-live and SuUB Bremen in GBV on Jan 2

@Edwin Pretz

Very happy with go-live last Wednesday. TU Munich has 50k students and 1.6M print items. One of the larger libraries in BVB. Live on Quesnalia and Vufind v10. Hosting at Leibniz data center in Munich (LRZ, not using AWS, runs with kubernetes platform)

Member Meeting Planning

@Christopher Spalding ; @Kemner-Heek, Kirstin

From https://folio-org.atlassian.net/wiki/spaces/CC/pages/429359144@Christopher Spalding@Kemner-Heek, Kirstin@Boaz Nadav Manes, @Paul Kloppenborg @Maike Osters volunteered to begin to scaffold a structure for regular members meeting in which a clearer definition of membership-added-value is expressed. Various CC members have expressed an interest in better defining the value proposition for administrators as well as focusing on more intentional marketing and fundraising (business case) for the project.
Important: Establish contact with ALL members and potential new members. Intention: Two meeting per year - one via VC, one in person.
Boaz: Proposed the idea of a report focusing on topics related to membership, including the benefits of being a member (organizational member)
Kirstin: Permanent regular group would be fine. SubGroup of CC which organizes the member-meeting. (Members so far: @Boaz Nadav Manes , @Kemner-Heek, Kirstin @Paul Kloppenborg , @Joseph Grobelny ).
Kristin: Participation of PC makes sense, @Kristin Martin will volunteer
Next meeting: February 5 at 10:30 AM Eastern Time

• Report from Kickoff (2025-01-08):

Tri-Council meeting debrief and vote on goal of Eureka migration with Sunflower

@Simeon Warner @Christopher Spalding

Discussion of https://folio-org.atlassian.net/wiki/x/DwCRJg and vote on whether CC agrees with the goal of community migration to Eureka with the Sunflower release, in step with EBSCO.

Discussion:
Voting now is difficult, BVB would abstain. We are working with a very tight project plan, it could be a huge challenge to deal with the migration from okapi to eureka in the coming weeks or months. That would have massive impact on the entire project planning process (edwin)

Other aspects: Costs for maintaining two platforms, feedback of early adopter is missing, decision already made, delaying sunflower by two sprints - will give the okapi-users more time to migrate, ramson works with okapi (and is/will be tested), other aspect the process: communicating the necessity (to technical and non-technical staff) of the migration to Eureka has been, and maybe continues to be, a challenge.

No vote today.
Next steps: See further information below, voting will take place via Slack.

See background infos:
Report on the timeline for adoption of the Eureka platform
Report on the timeline for adoption of the Eureka platform | What if the community does not transition to Eureka in Sunflower?

Actual planing means: Sunflower will be released at the end of April, not before.

2025-01-29 Update. From Slack vote (7 yes votes, no no votes and no abstentions)

Open

The Community Council endorses the report and timeline for adoption of the Eureka platform with the FOLIO Sunflower release. This coordinated approach for a community transition includes a list of requirements that should be met in order for the Eureka migration to proceed. The Community Council asserts that if participants in the early adopter program indicate that any of the requirements are not fulfilled by the planned Sunflower release date, the Eureka transition and Sunflower release should be delayed until all requirements are satisfied.

In-person CC+ meeting

@Simeon Warner

March 18 and 19, 2025 (full day Tuesday March 18, morning of Wednesday March 19) James Madison building of the Library of Congress, Washington DC

• No hotel block

• Agenda ideas:

  (please add to this)

Election planning

@Simeon Warner

We have a number of council members who are term-limited this year

• Should we resolve that institutions signing an MOU for FY26 ahead of the election will be eligible to have staff stand (even though not FY25 members)?

• Nomination committee - in 2024-10-14 Community Council Meeting Minutes @Boaz Nadav Manes and @Joseph Grobelny volunteered to serve. Still good? Other members?

• Other volunteers, who want to join the “election planning group”, are welcome.