Product Council Sub Groups

Group Name	Goals(s)/Charter	Date Started	Target End Date	Next Check-In	Owner	Members	Meeting Time / Location	Wiki

Group Name	Goals(s)/Charter	Date Started	Next Check-In	Owner	Members	Meeting Time / Location	Wiki
Release Management Stakeholders	The RMS defines FOLIO release schedules for named FOLIO releases as well as service packs that incorporate functionality specify and development milestones as specified by the development teams. The RMS announces the schedule and any changes to the FOLIO community, provides updates on development staffing changes and release status to the PC, TC, and CC. The release schedules are available on the wiki under Releases. The RMS makes determination for the release of a Critical Service Patch, using the process described here.	Mar 28, 2023	Oct 30, 2025	@Oleksii Petrenko	See wiki page for current membership.	Every other Monday, 9 AM	FOLIO Release Management Stakeholders
Better Sample Data in FOLIO Test Environments	Initial Meeting notes and Scope:	Jun 25, 2024	Feb 12, 2026	@Autumn Faulkner	See wiki page for current membership	varies	Better Sample Data in FOLIO Test Environments Working Group
Community Directed Development Framework	TBD	Oct 16, 2025	Feb 5, 2026	@Jeremy Huff	@Charlotte Whitt @Martin Scholz @Thomas Trutt @Jana Freytag		Community Directed Development Frameworkarchived
The Community Priorities Dashboard	Clarify roles and responsibilities for the PC, SIGs, Product Owners, and the Community at large as they engage with this process Provide guidance to the SIGs on best practices for prioritization of their tickets Establish a framework for the PC to identify gaps or trends and consolidate SIG priorities into a single list Clarify the methods and schedule of SIG engagement with the PC including how often priorities are updated, attending PC meetings, submitting written reports, etc. Clarify expectations and workflows for next steps to advocate for needs within the Community	Oct 16, 2025	Feb 5, 2026	@Caitlin Stewart (@Alexis Manheim Interim)	@Lisa McColl @Autumn Faulkner @Tod Olson @Lucy Harrison @Alexis Manheim		Community Priorities Dashboard working group
RMS/PC Roles, Relations and Communication	TBD	Oct 16, 2025	Feb 5, 2026	@Autumn Faulkner

Completed Groups

Group Name	Goals(s)/Charter	Date Started	Target End Date	Next Check-In	Expected Effort	Owner	Members	Meeting Time / Location	Wiki

Group Name	Goals(s)/Charter	Date Started	Target End Date	Next Check-In	Expected Effort	Owner	Members	Meeting Time / Location	Wiki
Prioritization & Roadmap Subgroup	See wiki page for current charge	Jan 25, 2023	Oct 16, 2025		1-2 hours/week	@Jesse Koennecke	See wiki page for current membership	Every other Wednesday, 9 AM	FOLIO Prioritization & Roadmap Working Group
Re-architecting's impact on PC	https://folio-org.atlassian.net/wiki/x/3ZVb Became a tri-council group under the Community Council					@Jesse Koennecke	See wiki page for current membership		FOLIO Product Council Sub Group on the Re-Architecting's Impact
PC Meeting Hygiene and Efficiency	See wiki page	Sep 20, 2023				@Alexis Manheim	see wiki page		FOLIO Product Council Sub Group Meeting Hygiene and Efficiency
Structuring SIG reports for the PC	See wiki page					@Kristin Martin	See wiki page		FOLIO Product Council Sub Group Structuring SIG Reports
FOLIO Scope Criteria (cross council)	determine sustainable and trustworthy process to evaluate functional criteria for accepting new apps/modules into FOLIO Should complement the technical criteria developed by TC Define acceptance criteria for new code to be added: Consistent with community goals Provides desired functionality Will be appropriately supported Group officially disbanded 2022-09-21. Two new groups created to finalized work: Functional Criteria for Accepting Modules Proposed Vision for Future FOLIO Builds	Dec 10, 2021		Jun 2, 2022	1-2 hours/week	@Kristin Martin	@Anton Emelianov (Deactivated) @Hkaplanian @Ian Ibbotson (Use this one) @Kirstin Kemner-Heek @Marc Johnson @Tod Olson	Fridays, 8 AM
Cross App Data Synchronization	Representatives from App Interaction, TC, and PC will work on best practices for data synchronization solutions across apps	Aug 12, 2021		Jun 16, 2022		@Marc Johnson	@Brooks Travis @Charlotte Whitt @Owen Stephens @Raman Auramau @Zak_Burke @Martina Schildt	Mondays, 9 AM	Cross-app data synchronization working group
Functional Criteria for Accepting Modules	The Functional Criteria for Accepting Modules group will determine a functional review process to complement the technical review process so developers today have a process and workflow to be able to have code be accepted into FOLIO. At present time (fall 2022) this means the modules will become part of a Flower Release.	Sep 21, 2022	May 5, 2023		1-2 hours/week	@Kristin Martin	@Hkaplanian @Tod Olson @Mike Gorrell @Mark Veksler
Capacity Planning	Charter needs to be rewritten/reconsidered: Capacity Planning has not had an elected member of the Product Council on it, and that seems odd. In reformulating this into the release planning team, it would be good to address this. (Two people that are on the capacity planning group now are also elected members of Technical Council.) @Sharon Wiles-Young, @Martina Schildt, and @Jesse Koennecke volunteered to sit in on the finalization of the group charter. See: 2022-03-24 Product Council Meeting Notes Updates from 2022-08-25 Product Council Meeting notes, draft charter not approved, @Hkaplanian to provide updated description on the Releases area of the wiki. Group renamed Release Planning Group to better reflect current responsibilities. Group is convened by @Oleksii Maksymov to determine schedule for FOLIO releases. Replaced by Release Management Stakeholders Groups					@Hkaplanian	@Khalilah Gambrell @Mike Gorrell @Jakub Skoczen @Mark Veksler @Anton Emelianov (Deactivated) @Oleksii Petrenko	Every other Monday, 9 AM	FOLIO Release Management Stakeholders
Roadmap Subgroup	Update Roadmap to reflect current development priorities for FOLIO Determine appropriate visualization for Roadmap Connect feature development to roadmap priorities Return annually to update Roadmap	Apr 13, 2021	Mar 3, 2022	Mar 9, 2022	1-2 hours/week	@Jesse Koennecke	@Kristin Martin @Karen Newbery @Tod Olson @Martina Schildt @Brooks Travis @Sharon Wiles-Young @Tom Wilson	Tuesdays, 9 AM	FOLIO Roadmap
Priorities for FOLIO Development	With rankings in Jira no longer practical, how do participants provide priorities for development? Environmental scan of other open source projects and products to support rankings and priorities input Gathering SIG input New ways for old "pointing" exercises	Oct 14, 2021		Mar 31, 2022 May 19, 2022 Sep 2, 2022		@Martina Schildt @Jana Freytag	@Anya (until May 2022) @Debra Howell @Jacquie Samples @Marie Widigson @Martina Tumulla @Michelle Futornick @Thomas Trutt		Prioritization process working group
FOLIO as an open source product: response to white paper	determine how to market FOLIO more successfully as a full-featured open source system Response to white paper issues	May 12, 2022		Jul 14, 2022		@Jesse Koennecke	@Jesse Koennecke @Ian Walls @Tod Olson @Boaz Nadav Manes
Proposed Vision for Future FOLIO Builds	This group will propose visions for future FOLIO builds, including: Not just the architecture and software, but also roles & responsibilities Pros, cons and consequences As many interests as (reasonably) possible into account Non-prescriptive guidance on how to achieve those builds Group ended without deliverables.	Sep 21, 2022	Oct 25, 2022		1-2 hours/week	@julie.bickle	@Hkaplanian @Ian Walls @Marc Johnson @Tod Olson @Boaz Nadav Manes @Gang Zhou @Jakub Skoczen @Ingolf Kuss @Charlotte Whitt		Proposed vision(s) for future FOLIO builds
Input from the Global Community (Cross-Council)	Determine mechanisms to engage with the community across the entire world and global time zones Come up with best practices for holdings meeting and getting input Make sure members across the globe have ways of getting engaged. Group never got started.	Feb 17, 2022				@Mike Gorrell	@Sharon Wiles-Young @Anya More?