2022-01-20 Product Council Meeting Notes

Owned by Jesse Koennecke
Last updated: Jan 21, 2022 by Tod Olson
4 min read

Date

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Meeting ID: 867 230 970
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Attendees

Goals

Discussion items

TimeItemWhoNotes
5 minAnnouncements

Kristin M. representing PC on Long-term Release policy.Ā  Mike Gorrell is leading this group.

Libraries going LIVE:
Ā - University of Chicago
Ā -Ā Universidad Adolfo Ibanez
Ā - hbz: WDR library (public broadcasting library)

5 minWOLFcon planning updatesMike GReview current status for current WOLFcon plans, including location, registration details, and space and technology details. Ā  From the suggestions for meeting ideas, FOLIO provided OLF with an outline of sample sessions to be included in the early registration packet.Ā  Coming up is a refinement of the meeting ideas/suggestions.Ā  Recommendations from the hosts: if you are planning to come, make your hotel reservations now...the reservation can be canceled later if needed.
25 minSWOT AnalysisSharon/Anya

Discuss and plan next steps Word Document
PC members were asked to review the SWOT analysis and come prepared to suggest next steps that the PC should take.

Helping get new SIG conveners engaged in the larger processes of the project.Ā  (Helps to increase broader engagement with the project.)

Data syncing and data structure and architectural complexity were noted in the analysis.Ā  TC and SysOps talk about these issues.Ā  Have these underlying issues turned into future goals?Ā  Who would be the lead here?

Noting the top 3 works under "weakness" word cloud are: Lack, System, Development.

Noting a positive: compared to a previous system, the user interface is intuitive enough to figure out a complex task such as acquisitions...much easier to train new staff.

We're heading in a bad trend of needing more hotfixes to address issues found after a release is made.

Thinking about the suite of options for handling metadata as a strength; libraries have the flexibility of managing metadata in ways that meet their needs.

As a weakness, we have a lot of out-of-date things and missing things on the wiki.Ā  Do we need another spaceā€”a support spaceā€”for those using the system versus those that are developing the system?

We need to revisit the communication needs...beyond video calls and in languages other than English.

15 minsRoadmap updatesJesse

Roadmap.Ā  This is based on the Jira roadmap project, and includes almost all of the subthemes under the appropriate themes.Ā  There is an indication of calendar year when things would occur, but this needs to be reviewed with SIGs for accuracy.Ā  Jesse has a few remaining things to doā€”adding subthemes and their links into the spreadsheet.Ā  Anyone with the link can add comments to the spreadsheet.

Is this something that (with the completion of the links) could be put on the website for people that are interested in the project (versus actively working on the project)?Ā  Would it need a higher level of abstraction before putting it on the main website?Ā  (Putting it on the website definitely needs to describe the scope of timeā€”when was the version last updated.)

Jesse to share with Community Council on Monday and have a new version to review for the next PC meeting for SIGs to review to confirm the assigned year for prioritization.

Are we promising things when we put them on the roadmap with a particular year?

Saved Zoom Chat

09:33:44 From Ā Tod Olson Ā to Ā Everyone:
Ā  Ā  It's a good series, especially for those of us close to the Cold War.
09:34:35 From Ā Anya Ā to Ā Everyone:
Ā  Ā  Universidad Adolfo Ibanez is live first library in Chile to adopt Alma and is now on using FOLIO as their ILS
09:35:51 From Ā Tiewei Liu Ā to Ā Everyone:
Ā  Ā  ļæ½
09:36:38 From Ā Brooks Travis Ā to Ā Everyone:
Ā  Ā  Boo, Windows ļæ½
09:36:56 From Ā Charlotte Whitt Ā to Ā Everyone:
Ā  Ā  Congrats to uChicago - so cool
09:37:11 From Ā Ballestro, John J Ā to Ā Everyone:
Ā  Ā  congrats!
09:39:00 From Ā Kirstin Kemner-Heek Ā to Ā Everyone:
Ā  Ā  Congrats to both of you: Chicago and hbz :-)
09:40:20 From Ā Jana Freytag Ā to Ā Everyone:
Ā  Ā  The WDR has Die Maus the best TV Show for kids ever!
09:40:59 From Ā Kirstin Kemner-Heek Ā to Ā Everyone:
Ā  Ā  +1 Anya!
09:41:04 From Ā Tod Olson Ā to Ā Everyone:
Ā  Ā  That's a very big moment for lots of reasons!
09:51:22 From Ā Jana Freytag Ā to Ā Everyone:
Ā  Ā  +1 MArtina
09:52:20 From Ā Martina Schildt Ā to Ā Everyone:
Ā  Ā  and MM as well
09:52:56 From Ā Martina Schildt Ā to Ā Everyone:
Ā  Ā  Dung-Lan Chen
09:58:36 From Ā Brooks Travis Ā to Ā Everyone:
Ā  Ā  For me, the long-term sustainability of development is a big component of the weaknesses and threats
09:58:52 From Ā Kirstin Kemner-Heek Ā to Ā Everyone:
Ā  Ā  +1 Brooks
10:00:55 From Ā Tod Olson Ā to Ā Everyone:
Ā  Ā  ++ Brooks
10:02:49 From Ā Jesse Koennecke (he/him) Ā to Ā Everyone:
Ā  Ā  The top 3 words in the Weakness word cloud are: Lack System Development.
10:03:30 From Ā Kristin Martin Ā to Ā Everyone:
Ā  Ā  one moment
10:05:25 From Ā Owen Stephens Ā to Ā Everyone:
Ā  Ā  This is weaknesses again, but I think there might be some opportunities is the list related to the wiki and documentation: ā€Ødocumentation hard to find or missing
Ā  Ā  outdated information on wiki
Ā  Ā  Hard to find information on wiki
10:11:29 From Ā Charlotte Whitt Ā to Ā Everyone:
Ā  Ā  The new work done by Stanford on linking an external BibFrame editor and mapping BibFrame formated data directly to Inventory data elements - is some really exciting work
10:14:24 From Ā Brooks Travis Ā to Ā Everyone:
Ā  Ā  A KB/FAQ platform/tool
10:14:39 From Ā Brooks Travis Ā to Ā Everyone:
Ā  Ā  Owen^^
10:15:09 From Ā Owen Stephens Ā to Ā Everyone:
Ā  Ā  Yes exactly Brooks
10:15:12 From Ā Peter Murray Ā to Ā Everyone:
Ā  Ā  Confluence "Questions" is installed on the Wiki.
10:15:31 From Ā Peter Murray Ā to Ā Everyone:
Ā  Ā  It would need a curation/publicity push.
10:16:32 From Ā Brooks Travis Ā to Ā Everyone:
Ā  Ā  I would say it almost needs it's own domain (eg. answers.folio.org or help.folio.org)
10:17:13 From Ā Charlotte Whitt Ā to Ā Everyone:
Ā  Ā  TCR - https://issues.folio.org/issues/?jql=project%20%3D%20TCR
10:17:18 From Ā Tod Olson Ā to Ā Everyone:
Ā  Ā  Even if the domain redirected to a space in Confluence.
10:17:32 From Ā Tiewei Liu Ā to Ā Everyone:
Ā  Ā  We can include context based help info in the platform as well.
10:17:41 From Ā Anya Ā to Ā Everyone:
Ā  Ā  +1
10:19:05 From Ā Brooks Travis Ā to Ā Everyone:
Ā  Ā  Yeah, in-app help would be a big win
10:19:35 From Ā Tod Olson Ā to Ā Everyone:
Ā  Ā  Yes, participation across the globe is a challenge.
10:41:20 From Ā Kristin Martin Ā to Ā Everyone:
Ā  Ā  Speaking from experience...