2018-02-05 Resource Access Meeting Notes

11:00 AM

Note taker

Andrea

• Holly Mistlebauer is next in line to take notes

11:05 AM

Making sub-groups work

Andrea

• Proposed groups: 

  • Notifications (PO Tania)

  • Printing slips (PO Tania?)

  • Overrides and permissions

  • Requests and loans wrap up (POs Tania/Cate)

  • Fees and fines (PO Holly)

  • Check-in (PO Darcy)

  • Reserves (PO Anya)

• Issues:

  • Not enough of the "right kind" of additional staff at institution -

    • Professional staff with narrow focus (will discuss how they do things now and not see big picture)

    • Non-professional staff with even narrower focus

  • Open positions at institutions, not enough bandwidth

  • Will end up being same people on each group

• Solutions:

  • Could we prioritize the sub-groups so that perhaps two run at the same time?

  • Sub-group would meet and then present results to larger team.

  • Sub-group doesn't need to meet at same time as current meetings. 

  • Members of sub-group can be SIG members or their designees. 

  • Two sub-groups meet Monday and Thursday of one week and big group meets the next week. 

• Next steps:

  • Let Darcy finish Check-in on Thursday–anything else that can be knocked out in a meeting or two? Requests stalled out due to locations. Cate is working on Loans.  What's left?

  • Determine two top priorities (seems to be Reserves and Notifications).

  • Need to discuss Reserves further (on Monday 2/12) as a large group before sub-group starts.

  • If extra time Thursday or Monday (2/8 or 2/12) start discussing printing slips.

  • Make two groups that start next Thursday (2/15)?  How many times would they meet before sharing their results with the larger group?

12:45 PM

Draft meeting agendas for next 3 weeks

Holly (based on notes)

Thursday, 2/8

• Darcy will finish up Check-In

• If there is any leftover time, Tania will lead early discussion of Print Slips

Monday, 2/12

• Discuss two sub-groups to start first (Cate will be back and give she is 6 hours ahead of us may have had time to think about two sub-groups to start first)

• Anya will lead discussion on approach we should take on Reserves

• If not discussed on Thursday, Tania will lead early discussion of Print Slips

Thursday, 2/15

(Can’t start subgroups yet because POs need time to get ready, depending on which sub-groups are chosen)

• Discuss Reserves and Print Slips if not covered 2/8 or 2/12

• Finish up some of the Requests/Loans work

Monday, 2/19

• First sub-group meetings

Thursday, 2/22

• Second sub-group meetings