Next scheduled meeting, Friday, May 10, at 9 am Eastern
App Interaction will have a meeting on May 29th discussing material types, would like input from all different groups.
:07
Update from Dennis
Dennis
At the moment, really focused on closing out the Q release.
Finished refining all the features for the R release. Ready for development, and development has started on a few features.
PO’s turning attention to Sunflower release. In a couple of weeks from now, will want to start having conversations about features that need refining for Sunflower.
:10
FY Rollover
Dung-Lan
Rollover
Dung Lan discussed rollover and wanted to know what people would like to see addressed. asked for someone to discuss their own experiences with rollover.
John Banionis 12:16 PM We rollover for June 1, and are also scheduled to upgrade to Poppy the week prior. We will need to have the encumbrances script run beforehand by hosting, so that's the only timing thing we're keeping our eye on
Scott Perry 12:17 PM We run the encumbrances script every other week or so. There is also another script our hosting provider runs every other week to adjust the display balances of awaiting payment on funds. I think all of this is fixed with quesnelia.
There’s always something wrong.
John Banionis 12:18 PM Villanova
Lisa Smith, Mich State 12:19 PM We run the encumbrance script every couple of months, and definitely before FYRO.
Scott Perry 12:19 PM We often have encumbrances that are off by thousands of dollars.
John Banionis 12:20 PM I will ask for hosting to run the script on an ad-hoc basis when something does not update correctly, but that's been 1-2 times per year for us so far
Scott Perry 12:21 PM Haven't yet run FYRO in Poppy (migrated last weekend) on our test server.
Susie Skowronek: New to folio and running rollover soon. Didn’t know about scripts, can someone share that link with me?
Ann Crowley 12:24 PM I have tested FYRO on Poppy, it worked but did receive an error log due to how our orders are setup.
Suzette Caneda 12:25 PM If you have multiple ledgers, should you rollover one ledger at a time, or could you run them at the same time?
Ann Crowley 12:25 PM You are required to run one ledger at a time
:28
Implementers Topic #126
Implementers Topic #126
Suzette Caneda
Invoices: rounding
We use prorated adjustments to apply tax to invoices. FOLIO uses banker's rounding (rounding to the nearest even) but our university does not. We round up for values of half a penny and above and round down for values below half a penny. We should be able to change or choose the way FOLIO handles rounding.
Also we're not sure if this is what is causing some discrepancy between the invoice line fund distribution amount vs. the actual transaction amount, as shown in this example:
Dennis: So you are rounding to the nearest dollar rather than the nearest cent. Is anyone using different rounding methods? I think it’s technically possible to expose a setting for the rounding method. Need a feature for this, it would be helpful to know early on if other methods of rounding need to be available.
Suzette: Added screen shots where they sometimes see where the invoice line doesn’t match the voucher lines when the funds get totaled up.
Dennis: Try and recreate it in the test environment, then create a Bug for it. There is a template you can fill in for Bug fixes. If you do it in Bugfest, you can reference the records in the Bug Fix.
fund amounts not shown in json for multi-funded invoice lines
When there are multiple funds split by percentage on an invoice line, is it possible to show in the json returned by okapi the item and adjustment amounts for each fund? It would also be helpful if the adjustment amounts are shown in the UI for each fund.
Joe: You do it by % rather than absolute dollar. So you are looking for a some sort of back end conversion.
Suzette: So for each fund when it’s divided up, it would show the total and also the % splits for the adjustment lines as well.
:44
Implementers Topic # 128
Invoices: invoices in foreign currencies do not show the converted system currency amounts in json
For invoices in foreign currencies, is it possible to show in the json returned by okapi the item and adjustment amounts converted to the system currency for each fund? It would also be helpful if the converted system currency amounts are shown in the UI for each fund.
Joe: So you want this to go to your accounts payable system in system currency rather than the foreign currency. There has been a lot of work in the Q release, test the issue there and see if this is still a problem.
Implementers Topic 129
Martina Schildt
Implementers Topic # 129
Organizations: add a multi-select option for languages
As a user I need to add multiple languages to a contact person or the general contact information.
Question: Can we have a multi select here rather than a single select?
Joe, We have multi select categories, will look into it here.
Aaron - Would you want that strictly on the contact information for the organization or would you want that for the contacts that can be assigned as well? Martina: Yes