2017-10-19 Resource Access Meeting Notes

I've attached some lists of our locations and screen shots of the UI's for adding locations and assigning a location to an item.

There are 5 possible levels (uc_loc_levels) of which we use 3.  The design is hierarchical.  Each level below the institution has to have a parent level.

For example, Regenstein Library's (JRL) is a Library level location; its parent is the Institution level location UC.  JRL is the parent level for many locations at the  Shelving level.  The location assigned to a particular item or holdings record explicitly has all the levels.  The item in the example, uc_stored_loc has the location UC/JRL/Gen. The item or holdings record for each item also stores the levels used to define the location in the location_level column.  In this case, the levels are Institution/Library/Shelving.

I'm attaching a spreadsheet of FLO locations.   Voyager location structure is very "flat."  We have 408 active locations.  I didn't include the several dozen deprecated locations that we can't delete.

Note that we use the LOCATION_DISPLAY_NAME to mask from patrons that holdings have different "locations" in the ILS (for historic or administrative reasons) when the distinction is meaningless to the public.

E.g. There are 3 locations labeled "MFA Art of the Ancient World Library" to the public but which are assigned to different locations because they need to be handled differently from an administrative perspective, but all the public needs to know is that they are in the MFA Art of the Ancient World Library.  Until very recently we had two insitutions sharing a single library at Lesley (Episcopal Divinity School and Lesley University).  Staff needed to know which items belonged to which institution but that information was irrelevant to the public.

You'll see other examples of that in our location list.

Open

ETA - you might need to download the file to see all 3 columns

Duke's crazy list of over 1000 locations is at:  https://docs.google.com/spreadsheets/d/1UxfVkz6QV23ltcmdljQcR4yvz_fQvdMTK5ezQbhfbOo/edit#gid=1568087593