2022-05-02 Resource Access Meeting Notes

Open

Open

Open

Open

Date

May 2, 2022

Recordings

Find all recordings here: https://recordings.openlibraryfoundation.org/folio/resource-access-sig/

Zoom

https://zoom.us/j/337279319 (pw: folio-lsp)

Attendees

@Schwill, Carsten 

@Christiane 

@Thomas Trutt 

@David Bottorff 

@Mark Canney 

@(OLD ACCOUNT) Erin Nettifee 

@Christine Tobias 

@lisa perchermeier 

@Cornelia Awenius 

@Erin Weller 

@Rebecca Pernell 

@julie.bickle 

@Dwayne Swigert 

@Kimie Kester 

@Martina Tumulla 

@Andrea Loigman 

@Jana Freytag 

@Schwill, Carsten 

@Christiane 

@Thomas Trutt 

@David Bottorff 

@Mark Canney 

@(OLD ACCOUNT) Erin Nettifee 

@Christine Tobias 

@lisa perchermeier 

@Cornelia Awenius 

@Erin Weller 

@Rebecca Pernell 

@julie.bickle 

@Dwayne Swigert 

@Kimie Kester 

@Martina Tumulla 

@Andrea Loigman 

@Jana Freytag 

Discussion Items:

Notes:

• Short videos for documentation

  • Multiple SIGs have expressed interest in short videos for documentation and training purposes

  • Wanting short videos to document workflows like how to do a loan

  • Would potentially be an RA SIG small group that could work on it

  • David - at UChicago, we had 10-15 front-line staff who did this - used Zoom for quick and dirty videos - it worked very well. Already out of date with the Kiwi upgrade that they just did. 

  • Thomas - we recorded our training sessions at Cornell.

  • David - maintaining and updating videos is challenging.

  • David - ours were 2-5 minutes each, so short and sweet. Screen sharing on Zoom and talking while you do it. Saved files and uploaded them to a Canvas site to get to them from a central place.

  • Christine - docs WG has an instructional design intern developing a basic UI tutorial. Not sure about timeline for that being done.

  • Jana - smaller videos can be easier to maintain with changes.

  • Jana - one of our implementers is also thinking about videos for training. 

  • Jana - FOLIO project needs to think about internationalization of videos as well.

  • Andrea - is there a platform for translation? Jana - OLF Youtube could make subtitles. 

  • Thomas - example of how an in-app guide could be implemented - https://github.com/pulsardev/vue-tour

• Prioritization process update - move to after May 19th - present a final draft to the PC so that they can decide if it works, give them a presentation on the tools as well 

• Wolfcon session gathering

  • three topics listed are on the Excel sheet - also have topics on FOLIO at WOLFcon 2022 page

  • Andrea - suggestion - topic of requesting - TLR, integration with circ rules

  • Assuming MG is out by WolfCon, maybe a specific session on TLR?

  • Session on documentation specifically for RA? 

  • Erin - would be good to focus on WolfCon as a place to talk more about topics beyond things we could address in a SIG meeting - like cross-functional things

  • Is ILL integration and Discovery integration two separate topics?

  • Cornell offered to do a session on writing circ rules.

  • So how can we plan these meetings further?

  • Erin – difficult to commit to a role if you know that you would have to participate virtually. Jana - yes, I will bring that up with the convening group.

  • Suggestions for Working group topics - permissions, documentation, etc.

  • Julie  - glad to help with logistics. Jana - yes, looking for people who can help with content discussion.

  • Discussion might continue on Thursday.

  • Erin - nothing on Excel sheet about permissions? Jana - you could convene one - didn't make sheet because it didn't fit an obvious group. Erin will continue to think about it.

  • Erin - Cornell's circ rules proposal needs to be added to the sheet. Thomas will think about a title for the sheet. Jana will add a placeholder topic

Introduction - @Christiane - new SIG member - welcome!

• Short videos for documentation

  • Multiple SIGs have expressed interest in short videos for documentation and training purposes

  • Wanting short videos to document workflows like how to do a loan

  • Would potentially be an RA SIG small group that could work on it

  • David - at UChicago, we had 10-15 front-line staff who did this - used Zoom for quick and dirty videos - it worked very well. Already out of date with the Kiwi upgrade that they just did. 

  • Thomas - we recorded our training sessions at Cornell.

  • David - maintaining and updating videos is challenging.

  • David - ours were 2-5 minutes each, so short and sweet. Screen sharing on Zoom and talking while you do it. Saved files and uploaded them to a Canvas site to get to them from a central place.

  • Christine - docs WG has an instructional design intern developing a basic UI tutorial. Not sure about timeline for that being done.

  • Jana - smaller videos can be easier to maintain with changes.

  • Jana - one of our implementers is also thinking about videos for training. 

  • Jana - FOLIO project needs to think about internationalization of videos as well.

  • Andrea - is there a platform for translation? Jana - OLF Youtube could make subtitles. 

  • Thomas - example of how an in-app guide could be implemented - https://github.com/pulsardev/vue-tour

• Prioritization process update - move to after May 19th - present a final draft to the PC so that they can decide if it works, give them a presentation on the tools as well 

• Wolfcon session gathering

  • three topics listed are on the Excel sheet - also have topics on FOLIO at WOLFcon 2022 page

  • Andrea - suggestion - topic of requesting - TLR, integration with circ rules

  • Assuming MG is out by WolfCon, maybe a specific session on TLR?

  • Session on documentation specifically for RA? 

  • Erin - would be good to focus on WolfCon as a place to talk more about topics beyond things we could address in a SIG meeting - like cross-functional things

  • Is ILL integration and Discovery integration two separate topics?

  • Cornell offered to do a session on writing circ rules.

  • So how can we plan these meetings further?

  • Erin – difficult to commit to a role if you know that you would have to participate virtually. Jana - yes, I will bring that up with the convening group.

  • Suggestions for Working group topics - permissions, documentation, etc.

  • Julie  - glad to help with logistics. Jana - yes, looking for people who can help with content discussion.

  • Discussion might continue on Thursday.

  • Erin - nothing on Excel sheet about permissions? Jana - you could convene one - didn't make sheet because it didn't fit an obvious group. Erin will continue to think about it.

  • Erin - Cornell's circ rules proposal needs to be added to the sheet. Thomas will think about a title for the sheet. Jana will add a placeholder topic

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