| Â :04 | Â Multi Volume sets |
| - Â Discuss how multi-volume sets are handled
- Sara: It has been a question in slack about how people handle multi volume sets.
- There are different ways people are managing them.
- There are different scenarios.
- A library knows it's multi volumes when creating the po.Â
- A library doesn't always know it's a multi volume set upon ordering.Â
- Another scenario is we order and pay an invoice thinking it's one volume but it's actually 2 volumes.Â
- Lisa Smith: Every couple of months I look for orders that shouldn't be opened. It's a maintenance thing, It's also a training thing, If a receiver sees the last item is received, they should update the order to fully received.Â
- Lisa: If ordering a multi v set, we'll set up the independent receiving workflow and set up a piece for each volume. When the person receives the last volume they should go back to the order to fully receive it.Â
- Sara: In her library, Acquisition people also do the cataloging.Â
- Sara: We have Gobi integration. Their selectors order in Gobi. It (the record) comes in from Gobi as a quantity of 1 with 1 price, but it comes in with 3 pieces.Â
- It would help if Quantity in the price and Quantity for number of pieces received were independent, it would solve the problem.
- Kristin Martin 12:31 PM
I'd need to check in with folks dealing with this, but I think we're along the lines of Michigan State. - Sara: Would like to see this as an implanters topic.Â
Joe Reimers (EBSCO) 12:35 PM
I'm documenting what I can here. I'll need to have a conversation with Dennis about how to handle this. - Joe to Sara: Please go ahead and add this to the implementers topic list. I do think this needs to be looked at.
Kristin Martin 12:35 PM
Can we send our multivolume sets to you too?  Â
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