2024-07-16 Acquisitions Meeting notes

Aaron Neslin

Julie Stauffer

Rebekah Silverstein

Alissa Hafele

Kathleen Norton

Rhonda Fuhrmann

Anne Campbell

Kimberly Pamplin

Sabrina Bayer

Daniel Welch

Kimberly Wiljanen

Sara Colglazier

Dennis Bridges

Linh Chang

Scott Perry

Dung-Lan Chen

Lisa Maybury

Steve Selleck

Dwayne Swigert

Lisa Smith

Susanne Gill

Heather McMillan

Martina Schildt

Suzette Caneda

Heiko Schorde

Masayo Uchiyama

Sven Thomsen

Jean Pajerek

Okay Okonkwo

Timothy Nelson

Joe Reimers

Paivi Rentz

Victoria Anderson

John Banionis

Peter Breternitz

Housekeeping

• Housekeeping -

  • Reminder - see all acq-sig-topics at Prioritizing Acq SIG Topics wiki to vote (thank you Kimberly Pamplin for creating this page and thank you for voting!!)

  • Next scheduled meeting, Friday, July 19th at 9 am Eastern

:05

• Receive invoice in foreign currency requirements presentation (Martina Schildt Sabrina Bayer) & discussion

  • Martina demonstrated two ways of paying an invoice in a foreign currency.

    • In first example, total ended up incorrect.

  • Can not add another expense (Adjustment) in the original currency. In the POL or in the invoice line.

  • Dennis: Asked about which exchange rate should be used. Exchange rate in system does not change everyday once the invoice is opened.

    • Would like exchange rate of the current day.

    • Scott Perry (UChicago) 12:20 PM
      Definitely exchange rate from the current date as the default.

    • Scott Perry (UChicago) 12:22 PM
      We leave invoices at approved status until we have the actual exchange rate.

      Scott Perry (UChicago) 12:24 PM
      Then enter and mark it as paid.

    • Martina: Would like to see the calculation the system does for the conversion before you approve the invoice. Currently have to approve the invoice before you see the calculation.

    • Martina Schildt | VZG 12:28 PM
      Invoices with foreign currency - requirements analysis
      Examples: Foreign currency

    • Sara: Maybe have a permission for some people that can make a change to an approved invoice?

    • Scott Perry (UChicago) 12:33 PM
      Perhaps if we could see provisional transactions before approval?

    • Pamplin, Kimberly B 12:33 PM
      https://folio-org.atlassian.net/issues/UXPROD-2415

      • Pamplin, Kimberly B 12:34 PM
        Would this be related maybe?

    • Scott Perry (UChicago) 12:35 PM
      Creation, Review and approved are different steps and people for us.
      Approver is an audit point for us.

    • I think yes—but would want to extend it to others. We have history available.

    • Dung-Lan Chen 12:39 PM
      I'd second the idea of with proper permissions that we'd be able to edit approved invoices.

    • Dennis: You are adding adjustments to foreign currency invoices in your system currency because how the vendor invoiced it.

      • one example. vendor may be in one currency, but taxes may need to be paid in euros. Martina is going to share an example of this type of invoice with Dennis.