2019-05-09 Metadata Management Meeting notes

tsDate

09 May 2019

Attendees

please put an 'x' next to your name in the list below the "Discussion items" if you are attending. Thanks!

Discussion items

Item	Who	Notes
Product Council Update	Former user (Deleted)	How important is Workflow app to MM? Current proposal (develop manual workflows first): https://docs.google.com/presentation/d/10mJCpeoUEudLgLR5zpsixSNN2PbPNSRaiU01Sprrlck/edit#slide=id.g59cd4f7b69_0_3 Erin and Laura gave the update. There was a proposal to develop the workflow app first to deal with manual workflows. See link above. How many development resources do we want to develop to the workflow app, considering other developments that are needed? A lightweight development was proposed. "It's hard to think about prioritizing workflow when the pieces for the workflow are not there yet" – Kristin Martin It was pointed out that the interest of some universities in this surrounds batch operations and the workflows needed to support that. Laura will put this on an upcoming agenda for a discussion with the larger group.
Face to face meeting planning	Laura E Daniels	Meeting dates: June 17-19, Location/Hotel: DoubleTree by Hilton Hotel Washington DC - Crystal City, 300 Army Navy Drive, Arlington, VA 22202 Attendance fee: ~$100 ; Target number of attendees: ~120 Registration link: https://www.eventbrite.com/e/folio-meeting-june-2019-tickets-59544369813 Updated agenda (still in process) https://docs.google.com/spreadsheets/d/1na2hOx0iHh6U1rhjut1NJnWb6qxJUcHgezK1-oVtHgo/edit#gid=1940789848
Subgroup Updates and Other Updates		No reports
Report on EAD-Inventory Mapping	Aaron Trehub Laura E Daniels Lisa Furubotten	Proof of concept – a few additional proposed elements defined for Container records Summary report: https://docs.google.com/document/d/17NL62V93O73uOTbHv6LMLf3WdTfcVrT1z-dmYooW-Y0/edit Mapped from EAD into inventory. Focused on the container record and identified some additional elements that may be useful to add. They proposed new elements/fields to be added to the container record: Language, Physical Description, Access & Use Conditions, and Contributor. 2019-05-09 Metadata Management Meeting notes
Multiple Graphical Representations	Laura E Daniels, Jacquie Samples, Christie Thomas	(to be continued) working document: https://docs.google.com/document/d/1e6zlt7Gsd50W1HsRWWM6aerClXYe1l7XACaInVuWcoE/edit Problems: If multiple forms of the value are represented in a single JSON object, both scripts have to be included in a single value cell. This limits the search function. Chicago is testing graphical representation in FOLIO. Here is an example: See MARC record: https://catalog.lib.uchicago.edu/vufind/Record/8539712/Details#tabnav See JSON sample: (Christie will provide) Functional requirements need to be built so developers can understand the issues. What would we like to have happen in FOLIO? Proposed solution: Single JSON object for the property, e.g., Title, with the ability to have an array of values for display (labels). Values should allow for a property that identifies the script. This would allow for the ability to configure displays to include multiple representations or a selection of representations. Functional requirement: Create an instance record and be able to have multiple graphical representations of the language, or be able to put a non-transliterated title that can be searched in other scripts. Note: Charlotte has added following feature description (UXPROD) in Jira: UXPROD-1646 - Getting issue details... STATUS Christie expressed hesitation about being too prescriptive about what the JSON should look like. She suggested spending time on the Functional Requirements. Suggestions for additional functional requirements were added to the Google doc: DRAFT - Multiple graphical representations in FOLIO. (Also linked above.) The group also would like to make recommendations as to what this should look like in the FOLIO interface. Example systems that work well?
Future meeting topics		Reporting: in-app and data warehouse (planned for May 16) Inventory Permissions ( UXPROD-1371 - Getting issue details... STATUS ) Search enhancements - possible also look at more general requirements for defining search, e.g. when to use: Phrase search, Truncating (left and/or right), Stemming, Nested search, Boolean search, etc. (TC and MM task) Authority Data and Inventory Vision (small group work first) Discovery Item record statuses and the apps that affect them Music / Maps / Media cataloging review of data elements in Inventory Felix (via chat) "@charlotte: I could ask a colleague (from one of the 180 network libraries) if she/he could review the beta elements from a 'musical' point of view." Texas A&M may have a music cataloger that can help. Christie offered to load cartographic and music data from other libraries into their test FOLIO instance. Jennifer (via chat): We should also look at video as well. Videos have other standard numbers EAN for instance and fields that people like to search and discovery them by https://wiki.folio.org/pages/viewpage.action?pageId=783364 64

present?	Name	Organization
	Aaron Trehub	Auburn
	Alice Krim
	Ann-Marie Breaux	EBSCO
	Ann Kardos	UMass Amherst
Regrets	Charlotte Whitt	Index Data
	Christie Thomas
	Colin Van Alstine	Smith (FC)
	Damian Biagi
	Dennis Bridges	Stacks
	Dennis Christman	Duke University
	Dracine Hodges	Duke University
	Felix Hemme	ZBW
	Filip Jakobsen
	Jacquie Samples	Duke University
	Jason Kovari
	Jenn Colt
	Jennifer Eustis	UMass Amherst
	Jessica Janecki	Duke University
	Kristen Wilson	Index Data
x	Laura Wright	U Colo Boulder
	Lisa Furubotten	Texas A&M
	Lisa McColl	Lehigh University
	Lisa Sjögren
	Lynn Whittenberger
	Martina Schildt	VZG
x	Mary Alexander	Univ. of Alabama
	Nancy Lorimer	Stanford
	Natascha Owens
	Niels Erik Nielsen
	Patty Wanninger
x	Sara Colglazier	MHC/5C
x	Sarah Ross	Cornell
	Sarah Schmidt	Duke University
	Tiziana Possemato
	Theodor Tolstoy
	Wayne Schneider	Index Data