2019-03-14 Metadata Management Meeting notes

• Gap analysis feature ranking was discussed. Institutions are currently addressing this list. This will be due by the end of April.
• Work was done to address 527 bugs. Anton said more resources are needed in this area.
• Testing was done for Chalmers "go live".
• Automated regression testing was performed.
• Tech Council updated on the Codex Vision Document. General conclusion is that there are too many open questions and concerns. More discussion is needed. Proposed next step are to look into the impact on Chalmers.
• All SIG conveners gave updates.
  • Laura reported that a few people from MM SIG will be working on a draft of the Inventory "vision." This document will come back to the MM SIG for comment. This is a high priority.
  • Authority discussion will begin. Where should authority data be held, beyond MARCCat? This group will need to make recommendations.
  • Work in mapping data from ArchivesSpace to Inventory is being done by a smaller sub-group. (EAD to Inventory mapping)
• A June FOLIO meeting for select FOLIO members is being planned.
  
  
  

• Link to Special Collections and Archives wiki page: Special Collections and Archives (SC&A) Home

Broad discussion: where should authority-type data live and be managed?

• Questions about whether a separate app is needed, in the world of linked data, arose. Do we need locally stored data for authorities? What do want and need to have locally?
• Note (via chat): "TAMU is working on creating an authority App for the repository ecosystem which we wonder if will work for FOLIO also, very preliminary." Lisa (TAMU) may be able to demo or arrange a demo of what is being worked on.
• Christie proposed that use cases first be compiled into a spreadsheet. A subgroup then could be formed to work on the larger questions of authority control.
  • It was noted that the MARCCat authority control is only intended to be a "stop-gap" solution.
  • Sebastian said working out a model for authorities should be seen as a mainstream priority. He noted that it will become easier to disentangle authorities from MARCCat if the larger vision of authorities in FOLIO is addressed sooner. Can we create a place to store instances of authorities - whether stored remotely, locally or both?
  • Jason (Cornell) pointed out the complexity of using headings from the linked data world because of the need to adapt that heading for local purposes.

Spreadsheet created to gather "authority" data use cases: https://docs.google.com/spreadsheets/d/1Sy2rqXGQfzRLXVPEnJ7XNGyym3ymkOFkkror9eV4NGA/edit#gid=0

Repeatable identifiers in Inventory

Alternate Graphic Representations - when entities and words are/can be represented in more than one graphical form.

Mapping to Inventory beyond MARC

Authority Data

Discovery

Search enhancements

Item record statuses and the apps that affect them

VZG

Stanford