2020-09-03 Resource Access Meeting Notes

Date

Attendees

Sharon Wiles-Young

Andrea Loigman

David Bottorff

Holly Mistlebauer

Mark Canney

Andy Horbal

Laurence Mini

Cynthia Lange

Emma Boettcher

Joshua

Brooks Travis

Darcy Branchini

Cornelia Awenius

Joshua

tpaige@umass.edu

mey

Jana Freytag


Discussion Items

TimeItemWhoDescriptionGoals/Info
5minAdministrivia 
  • Update on Reports for RA Vandana Shah likes to visit our SIG to answer our questions and talk about RA Reports she asks to give us examples we’d like to see in FOLIO
  • cancelling next Monday's meeting 20/09/07 due to holiday
20Minfee/fine record

After loan data has been scrubbed, loan data on Fee/Fine Record is still available. We need to do something about this!

Slide deck available here.
15MinCirc log

Anonymization of circulation log



Meeting Outcomes

Functional Area

Product Owner

Planned Release (if known)

Decision Reached

Reasoning

Link to supporting materials

Comments

e.g. loans, fees/finesNamee.g. Q4 2018, Q1 2019Clearly stated decision
  • Because...
  • Because...
e.g. mock-up, JIRA issue
Circ logEmma Boettcher HoneysuckleAnonymize circ log using same settings as other anonymization
  • Makes more sense to configure settings once


LoansEmma Boettcher
Any check out overrides should have opportunity to add note

Whether notes should be required should be discussed at future meeting














Notes 

Notes by David Bottorff


Reporting SIG visit

  • happy to come and wants to know what we want to talk about and would like some examples

  • review of what in-app reports are available or in planning for upcoming releases to preview - Holly will set up an RA in-pp report filter in Jira


Scrubbing Fee/Fine data Holly

  • links between loan details and fee/fine details are broken, goes off to neverland

    • what should the behavior be? grey out loan details and add parenthetical: Loan details (anonymized)

    • view link replace with anonymized without a link

  • some loan data remains in fee/fine data after scrubbing

    • options include

      • 1. scrubbing closed fees after x interval

      • 2. only linking to loan details and lose data when scrubbed

      • 3. scrub only item related info after fee fine closed after x interval

      • Jana-preference would be for option 1

      • US institutions in general seem to prefer option 3 - need to see fine history, etc.

      • no one likes 2

      • consortia need different retention policies for different institutions

      • David - for option 3 what data would be retained that isn't now?

        • recalled, item type, loan policy, etc.

      • Any other thoughts place them on slack channel


Circ Log Anonymization Emma

  • loans can be anonymized automaticall or manually

  • none exists for requests, fines, notices, further away in development time

  • circ log should match schedule when loans are anonymized and also match settings for other anonymizations when those are developed/discussed

  • doing it once so settings work across the system makes sense to everyone


Overrides Comment

  • should override comment be required or not?

  • Jana-allow comment to be required or not in settings

  • consensus seems to be that having the option to configure whether it is required or not-this already exists in settings for other notes etc. Jana will look for examples, Optional as the default setting