2020-12-10 Resource Access Meeting Notes
Date
Dec 10, 2020
Attendees
@Sharon Wiles-Young
@Mark Canney
@Erin Weller
@Andrea Loigman
@Andy Horbal
@David Bottorff
@Cornelia Awenius
@Monica Arnold
@Molly Driscoll
@Amelia Sutton
@Kimie Kester
@Brooks Travis
@(OLD ACCOUNT) Erin Nettifee
@Rameka Barnes
@Cate Boerema (Deactivated)
@Martina Tumulla
@Cynthia Lange
@Cheryl Malmborg
@Darcy Branchini
@Donna Minor
@Jana Freytag
Discussion Items
Time | Item | Who | Description | Goals/Info |
|---|---|---|---|---|
2min | Administrivia | @Jana Freytag |
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10Min | Update on the Review of the governance and vision & strategy | @Sharon Wiles-Young |
| Governance report: RA SIG comments on Membership were brought into the revised governance document. Levels of membership: Membership requires a MOU Nurturing partner 80K commitment; Enabling partner 50k commitment; Sustaining partner 10K commitment in addition to 20 hours project support; Supporting partner 3k commitment in addition to 10 hours of project support; contributing partner 10 hours of project support other way to get on governance is to be an open participant- have login to wiki and JIRA and some involvement without a membership commitment/MOU commitment |
15Min | Documenting how RA Staff works in FOLIO | @Molly Driscoll | Request by the Support SIG.
| Given the following:
The Support SIG would like to request that all FOLIO community members start writing up 'documentation'. Ideally the SIGs would take this on. The "documentation" would:
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15Min | Bug fest - review / questions | @Cornelia Awenius , @Jana Freytag | We'd like to review and discuss some aspects of the recent bug fest |
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Meeting Outcomes
Functional Area | Product Owner | Planned Release (if known) | Decision Reached | Reasoning | Link to supporting materials | Comments |
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e.g. loans, fees/fines | Name | e.g. Q4 2018, Q1 2019 | Clearly stated decision |
| e.g. mock-up, JIRA issue |
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Documentation |
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| Molly & Jana to add to early 2021 agenda to formulate plan | Documentation is necessary, especially from a practitioner perspective. |
| Potentially a "documentation-fest" format; MSU tech writer to play a role. |
Meeting schedule |
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| Meet 12/14 and 12/17 (if topics available); then next meeting will be 1/7/2021. | Holiday time off and re-opening schedules |
| Jana will cancel the calendar events for those meetings that have been eliminated. |
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Notes
Sharon: Product Council took some of RA SIG recommendations around membership in the FOLIO Community
Being a member/participant is a formal commitment
See various labels above in agenda.
How the Community will maintain a distinction between membership and participation; and balance the two
Slated to come back for approval around 2/1/2021
By summer 2021, there should be elections for Tech Council, etc.
Molly:
Brooks: MSU trying to bring on some technical writing interns (hopefully starting in January) to focus on technical documentation for FOLIO Community
MSU will be facilitators for their participation in the Community
Did discuss this at recent PC meeting
Erin N.: Exported test cases from test rails to Excel spreadsheet in RA SIG folder
Advocates for cleaning these up as basis for documentation
Reminded everyone of the Information and User Guides for FOLIO
Contributors shouldn't worry about formatting, etc.; it's more important to get the information there first and foremost.
Molly & Jana will determine a time in early 2021 to bring this back to an agenda to establish a plan for moving forward.
Cornelia: Has been doing a lot of Bugfest testing and wants to hear some follow-up from POs on the status of failed tests/questions she had.
Will reach out to Holly on a specific fee/fine issue
Claims returned notices sending - Darcy believes this is a spec bug and will file it; will check all statuses to ensure that the triggering events for notices are appropriate.
Darcy believes this is not related to hold expiration notices sending after hold pickup - that is likely a regression because it was spec'ed out.
Darcy indicated that technical debt was accumulated in this release that they are working on cleanup.
With multiple notices, Darcy requested that these be batched up and sent to her (along with notice policy) for investigation because it is difficult to establish patterns in troubleshooting.
Brooks advocated for the inclusion of the notice policy in the loan; all other policies are referenced in the loan record (loan policy, overdue fine policy, lost item policy).
Cheryl encouraged everyone to either add comments to the Bugfest retrospective or attend the meeting on 12/14 (it conflicts with RA SIG, as an FYI).
Jana:
Erin Nettifee will be the new Service Points PO!
Still seeking a Requests PO - very pressing; even an interim would be beneficial.
Meeting on Monday, 12/14 for Holly's topic
Is there a need for any more 2020 meetings?
Hold both meetings next week (12/14 and 12/17 - if topics available)
Cancel meetings the two weeks of holidays
First 2021 meeting: 1/7/2021