2023-09-21 Metadata Management Meeting notes
- Raegan Wiechert
- Natascha Owens
- Jennifer Eustis
- Charlotte Whitt
Date
Attendees
Charlotte Whitt Felix Hemme Raegan Wiechert Ann-Marie Breaux (Deactivated) Jennifer Eustis Adam Cottle Amanda Scott Amanda Sprochi Robert Scheier Catherine Tuohy Dwayne Swigert emily.semenoff@colorado.edu Jackie Magagnosc Kara Hart Laura E Daniels Linda Turney Lloyd Chittenden Lynne Fors Mary Aycock morganm@gvsu.edu Natascha Owens Nicole Smeltekop, Paulina Czyzewics, Former user (Deleted) Amanda Ros Ryan Tamares Sara Colglazier Seth Huber, Sheila Torres-Blank, Thomas Trutt
Recordings
Recordings of meetings can be found in the Metadata_Management_SIG > Recordings folder on AWS from 2022 onwards: https://recordings.openlibraryfoundation.org/folio/metadata-management-sig/
Discussion items
| Notetaker | Natascha Owens | |
| Announcements | As your Product Council members, we are both in search of 3 people’s opinions on “Things that could be better about FOLIO”. Please DM Charlotte Whitt or Jennifer Eustis on Slack if you’d like to help us, identify topics which you'd like us to bring back to the Community Council (CC), Technical Council (TC) and Product Council) and add to the list started by Tom Cramer. Big thanks for all help/input/comments/concerns in advance Topics can be about the product and/or the project/community. Thomas Trutt - new PO for Item States | |
PC update | PC meetings has introduced a new schedule: Thursdays 10 am - 10:55 am EST 3 new subgroups:
Meeting times to be more inclusive for people not is Europe and US. From chat: discussion about shortening MM SIG meetings as 90 minutes is a barrier to having people join. It was an old decision to have 90 min meetings that should be reconsidered. Laura offered to lead a conversation to follow up with this suggestion at a later time. List App: This app was approved by the PC, but the TC review is still in process. Will meet tomorrow for final decision. Quesnelia release: Proposal to set the initial date for the planned Quesnelia release until April 29th - [draft] Quesnelia (R1 2024) - The date is picked to avoid conflict with Easter Holiday and Spring Breaks. | |
| TestRails | Creating/Updating TestRails Presentation slides: If folks in MM SIG have time or inclination–it would be fantastic to have help with writing some of the cases that pertain to existing JIRA's or tests that relate to workflows, etc. that we work with in day-to-day life. From chat: Laura "Big plug here for more "real-life use cases" -- so many of the issues that surface for us after an upgrade might have been found if we'd done this." View presentation slides for: key terminology used by TestRails; how to get started contributing to TestRails; how to find (and/or create) tests to work on; sample TestRail cases. For guidance on navigating TestRails it may be useful to watch recording of today's meeting. | |
| Removing blank spaces from some data elements | UXPROD-3473 - Getting issue details... STATUS Continuation of discussion from last week's meeting. JIRA for adding copy icon to Instance Classification: UIIN-2580 - Getting issue details... STATUS UXPROD-3473 : Strip leading, trailing, and double spaces out of data in some elements (instance, holdings, items) Spaces get saved and are indexed that way WolfCon conversation just discussed leading and trailing spaces; if we limit to just leading and trailing then developers will be able to address this issue We should think about which elements we want this for (or for which we would NOT want this) Leading and trailing spaces should not be stored - can't think of a use case where we would want whitespace retained | |
| Container Records | Sara Colglazier | https://folio-org.atlassian.net/wiki/x/oYw_/ - if you have use cases not currently covered, add to this page for App Interaction to discuss Updates from App Interaction - do we still need container records or do these updates cover all of our use cases? Sara Colglazier - Package POL has not actually changed since the beginning; would like to see some enhancements to the functionality of the "Package POL"; would also like to rename Package POL since it is misleading (perhaps "Container POLs"?) "Packages" are not only useful for e-resources: Sara thinks Package POL's are useful for ongoing orders, approval plans - demonstrated creating a Package POL in Orders App; linking titles to Package POL; Analyzed or Monographs Classed Separately titles–all on separate Instance records but can be linked to one Package POL Right now, links to Packages can only be made at the Instance level; don't need separate PO's created for each item rec'd on an Approval plan (or titles that are lumped together under one payment) Demonstrated linking to an Inventory search from Package POL to list all titles included in Package (used Keyword search using "Container code" which is added locally to an 035 in MARC record)–a way to manage e-resources by creating sets Also useful for print + online subscriptions; e-book collections |
10:32:32 From Felix Hemme To Everyone:
Hi Thomas! Welcome
10:33:12 From Ann-Marie Breaux To Everyone:
shh - everybody behave - we got company!
10:33:40 From Laura Daniels (she/they) To Everyone:
naw, it's just Thomas 😀 he's one of us
10:33:47 From Thomas Trutt To Everyone:
Reacted to "naw, it's just Thoma..." with 🤣
10:34:43 From Jackie Magagnosc To Everyone:
Reacted to "naw, it's just Thoma..." with 🤣
10:36:56 From Amanda Sprochi To Everyone:
I can help out.
10:37:02 From Laura Daniels (she/they) To Everyone:
and it can be about the product or the project/community or both, right?
10:37:10 From Charlotte Whitt To Everyone:
Reacted to "I can help out." with ❤️
10:37:12 From Jennifer Eustis To Everyone:
Reacted to "I can help out." with ❤️
10:37:15 From Ann-Marie Breaux To Everyone:
@natascha here's the link for the TestRails PPT: https://docs.google.com/presentation/d/1nHF3WbIKnaTH-hxXOd5m7Rmfbsh7x9HzFHKdeDax8kI/edit?usp=sharing
10:37:37 From Jennifer Eustis To Everyone:
Replying to "and it can be about ..."
I feel that either is fine.
10:38:20 From Jennifer Eustis To Everyone:
we should adopt that practice here
10:38:29 From Laura Daniels (she/they) To Everyone:
Reacted to "I feel that either i..." with ➕
10:39:15 From Laura Daniels (she/they) To Everyone:
Replying to "we should adopt that..."
the ending 5 minutes early practice? starting 30 minutes later? both? this is worth discussing!
10:41:50 From Felix Hemme To Everyone:
Replying to "we should adopt that..."
I've heard from at least one person at Wolfcon that our 90 minute meeting is a barrier.
10:42:06 From Laura Daniels (she/they) To Everyone:
Replying to "we should adopt that..."
I heard the same
10:44:08 From Jennifer Eustis To Everyone:
Reacted to "the ending 5 minutes..." with 💯
10:44:57 From Laura Daniels (she/they) To Everyone:
Replying to "we should adopt that..."
we changed to 90 minutes quite some time ago, and lots has changed since then--I'm very much in favor of changing again to meet our current needs
10:47:42 From Natascha Owens To Everyone:
Reacted to "@natascha here's the..." with 👍
10:47:46 From Charlotte Whitt To Everyone:
Reacted to "the ending 5 minutes..." with 💯
10:48:42 From Laura Daniels (she/they) To Everyone:
@Raegan Wiechert since I think I was the one who suggested and instituted the change to 90 minutes I'd be happy to lead the conversation around changing back to a shorter time
10:48:56 From Raegan Wiechert To Everyone:
Reacted to "@Raegan Wiechert sin..." with 👍
10:58:28 From Laura Daniels (she/they) To Everyone:
Big plug here for more "real-life use cases" -- so many of the issues that surface for us after an upgrade might have been found if we'd done this.
11:02:58 From Charlotte Whitt To Everyone:
Reacted to "Big plug here for mo..." with 👍🏻
11:04:22 From Felix Hemme To Everyone:
Reacted to "Big plug here for mo..." with 👍🏻
11:22:11 From Raegan Wiechert To Everyone:
https://folio-org.atlassian.net/browse/UIIN-2580
11:26:52 From Felix Hemme To Everyone:
I can't see a use case where I would like to have the whitespaces retained.
11:27:04 From Ros, Amanda L To Everyone:
Reacted to "I can't see a use ca..." with ➕
11:27:23 From Felix Hemme To Everyone:
And you are correct: If we Limit it to leading/trailing, then Zak said it can be done
11:27:33 From Amanda Sprochi To Everyone:
Reacted to "I can't see a use ca..." with ➕
11:28:15 From Laura Daniels (she/they) To Everyone:
Reacted to "And you are correct:..." with 👍🏼
11:31:47 From Laura Daniels (she/they) To Everyone:
I would like to vote as many times as allowed in favor of changing the name from Package POL
11:32:00 From Amanda Sprochi To Everyone:
Reacted to "I would like to vote..." with 👍
11:32:02 From Ann-Marie Breaux To Everyone:
Reacted to "I would like to vote..." with 🙂
11:32:27 From Laura Daniels (she/they) To Everyone:
Replying to "I would like to vote..."
metadata people know the importance of naming!
11:32:48 From Amanda Sprochi To Everyone:
Replying to "I would like to vote..."
It does sound vaguely rude.
11:33:25 From Laura Daniels (she/they) To Everyone:
Replying to "I would like to vote..."
😆
11:35:13 From Felix Hemme To Everyone:
Hey Sara, Why it the linking part not possible (as Option) for package POL's? We're having instance records representing our e-resource packages and that would Prevent us from linking them with the POL.
11:38:00 From Felix Hemme To Everyone:
Why would you receive all the package Contents separately? 🤨
11:39:41 From Laura Daniels (she/they) To Everyone:
It's the same reason we decided to change the name of the proposed parent record in Inventory from "Package" to "Container"
11:39:47 From Ann-Marie Breaux To Everyone:
Mono series have the most challenging aspects of both monographs and subscriptions - monographic, but ongoing and irregular
11:39:59 From Laura Daniels (she/they) To Everyone:
because it's not just packages, packages are one type of potential container
11:40:10 From Amanda Sprochi To Everyone:
That makes sense because I do e resources and would see package and think it was necessarily and e product
11:40:10 From Laura Daniels (she/they) To Everyone:
Reacted to "Mono series have the..." with ➕
11:40:25 From Jackie Magagnosc To Everyone:
Reacted to "Mono series have the..." with ➕
11:41:48 From Ann-Marie Breaux To Everyone:
This seems good for a title that you consider an order only, and don't need that title discoverable in Inventory or Discovery later
11:42:41 From Ann-Marie Breaux To Everyone:
Lecture notes in physics
11:44:29 From Laura Daniels (she/they) To Everyone:
Replying to "Lecture notes in phy..."
exactly, these container level titles are of interest to staff but not necessarily relevant in any way to our end-users
11:44:38 From Amanda Sprochi To Everyone:
Reacted to "exactly, these conta..." with 👍
11:46:17 From Jackie Magagnosc To Everyone:
Reacted to "exactly, these conta..." with 👍
11:47:24 From Ryan Tamares - Stanford Law Library To Everyone:
Reacted to "exactly, these conta..." with 👍
11:48:56 From Amanda Sprochi To Everyone:
IOOOHHHHHHH.
11:49:07 From Ann-Marie Breaux To Everyone:
very cool!!
11:58:53 From Felix Hemme To Everyone:
Thanks Sara!
11:58:58 From Thomas Trutt To Everyone:
Thank you all