2021-10-28 Metadata Management Meeting notes

Date

please put an 'x' next to your name in the list below the "Discussion items" if you are attending. Thanks!

Recordings

Recordings of meetings can be found in the Metadata_Management_SIG > Recordings folder on Google Drive: https://drive.google.com/drive/folders/0B7G8S7WF6N20YUM4My1oRTIxSHM

Discussion items

Notetaker?Robert Scheier
PC update


Minutes

  • Product Council meeting- Kiwi search interface approved by PC with a return to the dropdown in inventory search. Those that are implementing are keen on getting this functionality in place. 
  • Robert Wilson’s presentation that was scheduled for this week on using the API to delete instance records has been postponed until next week.
MARC holdings in Kiwi Bugfest
MARC holdings can be tested/played with in Kiwi Bugfest – please help test, especially if your institution plans to keep holdings in MFHD
Other updates/announcements

Charlotte Whittand others

New definition of UXPROD feature's Jira status

The use of SIG specific labels, e.g. `metadatamanagement`

Following features has the label `metadatamanagement`

Sprint review for sprints 124-125 (on YouTube)

Update on Inventory search in KiwiCharlotte Whitt

Search in Inventory using Elasticsearch - Kiwi

Bugfest. Need volunteers to help re-test the Search test rail stories as soon the new work has been merged into Kiwi.

Deleting Instance records at MTSUwtf

Postponed until November 4



MEETING NOTES

  • ElasticSearch Update- With the start of Kiwi development (Prokopovych team), it is clear Inventory could not continue with the old PostgreSQL search engine and needs to move to ElasticSearch (ES). ES  is much faster. The UI however also needs to be updated with the newest search UI. There were several subject matter experts (SME) that pushed back with the need to have the search dropdown menu in UI for ES to replace the search keys interface. At last Tuesday’s Implementers meeting it was agreed that development should move forward with ES for the Kiwi release along with downtown the menu interface but that development on search facets could wait for the Lotus release. This release will also provide an accurate result count which has been lacking with PostgreSQL.

Charlotte Whitt
  • Charlotte asked for assistance with Kiwi bugfest testing of the dropdown interface to ES now available in the bugfest environment. Bugfest Ends tomorrow but Charlotte will ask Anton for a couple of extra days to do this testing.
  • Charlotte will let us know when tests are available. She has rewritten the tests so testers only need to focus on the testing itself.


  • The highlighting of barcodes was discussed as it relates to ES UI enhancements.  This is still available in the UI, so just need to be sure not to lose it. Item menu still defaults in collapsed mode.


  • Will there be other changes expected for ES in Lotus? Road Map Planning is now integrated into JIRA. This is very good for the POs as they live there. Facets will come back in the LOTUS release as well as other low-hanging fruit, e.g. functionality available on the back end but need to be implemented in the UI.
  • Multicolumn is what we are stuck with for now until the hierarchical display is developed for inventory.
  • ES implement search across all properties of all records (UI1645) – able to search on all properties. ES can do this as it is very fast across large datasets.


  • From the PC - Prioritization working group. We will no longer have institutional ranking as we have been doing for some time. Not an appropriate tool anymore as we scale up to more libraries. The community needs to figure out how we will rank development.
  • We are looking for volunteers to serve on the working group. Reach out to Jana Freytag , Tod Olson , or Anya to volunteer.
  • The timeline - proposal will be submitted by March 2022.


  • MARC Holdings create, edit, update, is available for testing in In Kiwi bugfest.
  • Looking for volunteer MARC Holdings experts to take test cases in bugfest.
  • Please give any additional feedback to Khalilah Gambrell.


Use of Labels
  • Khalilah Gambrell at PC – JIRA status Labels – To allow a SIG to see which features are applicable to the SIG, consider adding labels.
  • SIGLabel
    Usersusermanagement
    Resource Accessresourceaccess
    Resource Managementresourcemanagement
    Electronic resource managementerm
    Metadata Managementmetadatamanagement
    Acquisitionsacquisitions
    Data importdata-import
    Cross Platformcrossplatform


  • If you are interested in seeing sprints - announced in general channel and dev. channel. You can also subscribe to the Open Library Foundation YouTube channel.
  • Note: FOLIO-wide development sprint reviews and demos are usually held at the end of every 2 sprints (4 weeks), on Tuesdays 11 am-12:30 pm US ET. They are included in the FOLIO Sprint calendar. The demos are an opportunity for the various development teams to show the work they have accomplished in recent weeks. Though the demos mostly focus on new feature work, teams' development work also includes bug fixes, technical debt, and automated tests. 
  • Sprint demo recordings are available within a couple of days on the OLF YouTube Channel
  • Links to the demo slides are included in the YouTube description of the recording.
  • Slides are great to keep on top of what is currently in development, and what is upcoming.


  • Help is needed to update the search tips page for ES. The page currently has screenshots from the PostgresSQL search interface.
  • The PostgresSQL interface search tips will need to be kept for a while as we still have implementers on releases using this.


  • Please reach out if you have agenda items for upcoming meetings.

Regular Attendees

(alphabetical by first name)

Present?

Name

Organization


Aaron TrehubAuburn
xAdam CottleSkidmore College

Amelia SuttonU Mass-Amherst
xAmanda ScottMiddle Tennessee State University
xAnn-Marie BreauxEBSCO

Ann KardosUMass Amherst

Annalisa Di Sabato@Cult

Brian ClarkUniversity of Alabama

x

Index Data
xChristie ThomasChicago

Christin Seegerthbz
xColin Van AlstineSmith (FC)

Damian BiagiWestern New England Univ

Dennis BridgesEBSCO
xDennis ChristmanDuke University

Douglas ChorpitaGoethe Uni Frankfurt

Dracine HodgesDuke University
xDwayne SwigertMissouri State

Felicia PiscitelliTexas A&M
x

Felix Hemme

ZBW
xJackie MagagnoscCornell Law
xJacquie SamplesDuke University
       Janet EwingMount Holyoke College

Jason KovariCornell

Jeanette KalchikStanford University
xJenn ColtCornell
xJennifer EustisUMass Amherst

Jesse LambertsonUniversity of Chicago
xJessica JaneckiDuke University
xJoshua BartonMichigan State

Joshua LambertMissouri State
xKathleen NortonMount Holyoke

Khalilah GambrellEBSCO

Kristin MartinUniversity of Chicago

Kristen WilsonIndex Data
xLaura DanielsCornell
       Laura EvansAmherst College
xLinda TurneyMiddle Tennessee State University

Linh ChangStanford
xLisa FurubottenTexas A&M
xLisa McCollLehigh University

Lisa SjögrenChalmers

Lucas MakMichigan State
xLloyd ChittendenMarmot Library Network
xLynne ForsWellesley

Magda ZacharskaEBSCO
xMark ArnoldMissouri State

Martina Schildt

VZG

       Meghan BerginU Mass-Amherst

Molly DriscollEBSCO
xNancy BurfordTexas A&M
xNancy Lorimer

Stanford

xNatalie SommervilleDuke University
xNatascha OwensChicago

Niels Erik NielsenIndex Data

Patricia RatkovichUniversity of Alabama

Patty WanningerEBSCO


Philip SchreurStanford
xRaegan Wiechert

Missouri State University


Rita Albrechthebis-Verbundzentrale

Rita LunnonStanford
xRobert (Bob) ScheierHoly Cross

Ryan TamaresStanford

Sara ColglazierMHC/5C

Susan PonischilGrand Valley State Univ

Theodor Tolstoy

EBSCO
xTim WattersLibrary of Michigan

Tiziana Possemato@Cult


Wayne Schneider

Index Data