2021-05-10 Meeting notes

Date

07 May 2021

Attendees

Discussion items

Item	Who	Notes
Communications Updates	Mike Gorrell	WOLFcon Register here: https://www.eventbrite.com/e/wolfcon-2021-virtual-meeting-tickets-146421276981?aff=General Conference schedule: https://wolfcon2021.sched.com/ You are invited to be in a WOLFcon video We are putting together a short video that we will share at the end of WOLFcon this year. Since we can’t all be together in person, we thought a video would be a nice way to see some of our community members around the world share greetings and thank you messages to mark the end of the conference. If you would like to participate, you will need to upload your video file by May 19th, 2021 to be included. Be sure to use one of the following phrases or something similar in a short thank you message that will be combined with messages from other members of the Open Library Foundation. If your mother tongue is not English, please feel free send greetings in your native tongue. “Thank you for attending WOLFcon 2021!” “See you next year!” “I look forward to seeing everyone at WOLFcon 2022.” “Hope to see everyone in person at WOLFcon 2022!” Please note that files should be less than 5 GB and no more than 15 seconds in length. For instructions on how to submit a video, click here. Click here to submit a video. Update to Product Council to be delivered May 13th Message to current Member Organizations for additional funding Review FOLIO Forum Facilitators notes Onboarding Videos - CC Request Quick review of FOLIO Communication Spaces - to review and set goals in a future session - including what the process is to cull old/outdated info from the Wiki or other sites. There is NOT a formal process today.
Onboarding Updates	CC	Review Onboarding Planning Document -
OLF Roundtable	Mike Gorrell/Tom Cramer	Summarize May 6th's OLF Roundtable meeting OLF Board approved the new streamlined member types. Expect a few other projects to join. New budget for next FY - very lean ($50k/uear) Foundation undergoing a membership drive Library Data Platform (LDP) is emerging as a new incubated project by the Foundation There are 2 Board seat nominations/calls of interest coming soon - open until June 10th Discussion on WOLFcon. The 2022 meeting will be in person in September in Germany
Budget update	Paula Sullenger	Last week Scott Anderson (OLF Treasurer) notified OLF of a potential funding shortage - turned out to be a mis-communication. Looks like we'll be in a position to start FY22 on good footing. Paula is settling in with Accounting systems/approvals/etc so that she can manage payments, collection of funds. Turning out to be three times MORE FUN than Paula had anticipated
MoU and personnel commitments	Boaz	Boaz will be following up with institutions on their personnel commitments per MoUs where they may have been unclear. Also will be asking for them to all be signed.
Updates from sub-groups	Team	Resource subgroups: Appeal to current Members (Paula, Dracine, Kirstin, Mike) - ready to send letter to members for contributions to bridge current gap Identify grant opportunities (Tom, Ian, Rachel) - Document outlining thoughts; Next Steps are outined in the "Mechanics" section of the document. Grow the membership (Harry, Boaz, Simeon, Marko)- now meeting bi-weekly. Discussing the target audience (first one - libraries running FOLIO who aren't yet active in the community, or institutions that contributed to the pointing exercise for Kiwi). Discussing "what the message is"... This week to review prior messages/calls for participation for inspiration for upcoming messages. Election subgroup (Mike, Harry, Maike, with assistance from Paula, Simeon and Keven as needed)- Planning Doc
Other		Future discussion: Identify the CC's goals for this coming year. This will be helpful for many groups. We can start with what the Product Council developed this winter. Will schedule this discussion for next week.