2021-04-26 Meeting Notes
Date
26-April-2021
Attendees
Discussion items
Item | Who | Notes |
|---|---|---|
| FOLIO Communications | Rachel will walk us through what types of communication channels have been used for FOLIO in the past, which ones were successful, whether there is/should be a guide for which communications go where, etc. Notes: Rachel shared communication channels including folio.org which has calendar of events, blog, branding resources, links out to wiki, github. Announcements can be sent to Community Outreach SIG. There is also a newsletter, but slowed down by COVID-19. Newsletters has 5K subscribers, typically more casual followers. There is also Twitter, which used is to promote events, blogs, live-tweets events and retweets from community members. General inquiries go to: info@folio.org and gets directed to appropriate group/persons. Slack is best avenue for active community members (2K+). Rachel working with Forum Facilitator Group to develop a series onboarding videos. Expect these to be posted on the OLF YouTube channel. All forum recordings live there. Like the idea of formalizing communication streams particularly to cultivate active community transparency alongside engagement and updates for external audiences or new members. Mentions struggles with identifying presenters for conferences beyond a core 10 or so members. Boaz suggest possible communications subgroup for CC. Suggestion that this work happens as part of the Onboarding subgroup's focused work, giving some thought to the globalized FOLIO community/audience. As an example, Keven shared: recent event in Suzhou China : https://folio-org.atlassian.net/wiki/pages/viewpage.action?pageId=5049044 Need to also consider frequency of communications. CC will consider ex officio or observer participation for Rachel Fadlon moving forward. Communications channels: Website (www.folio.org ): includes top events, news, blog and resources (like the release badges) Newsletter (Constant Contact): Over 5000+ subscribers. The cadence was monthly, would love to make it quarterly. Wiki: this is community facing and could use come cleaning up Twitter: we use this to promote events and news. 2369 subscribers Calendar (Trello): This is where we post events (conferences, presentations and webinars) (https://trello.com/b/A27ucwg8/events ) YouTube: We have a subchannel on the OLF’s site. We use this to save recordings of FOLIO Forums, and post videos. (https://www.youtube.com/watch?v=n9QQ852WJhU&list=PLMocoPoiGkwfNHau9jqASXk5BAwcd5ekk ) In addition: Slack Email lists within the project (for SIGs, ALLSIGS, etc.) | |
| OLF Board update | Paula/Tom | Paula's term runs through Jan 2022 OLF approved its membership structure and will pursue institutional memberships - large overlap with our potential institutional members; much lower threshold than FOLIO - $1KUSD vs $2500USD -suggests more attainable for smaller institutions; good to build a base, but new to grow higher level memberships too WOLFCon 21 -
WOLFCon '22 - now scheduled for September OLF Board changes - David Carlson retiring, Deborah Jakubs stepping down. Recruitment will be done to balance representation; call for nominations expected next month; looking for reps with legal knowledge or skill sets/perspectives Discussion of combining benefits for OLF/FOLIO membership; will need t outline this for clarity |
| Treasurer update | Paula | Scott Anderson has been serving as OLF/FOLIO Treasurer Transitioning FOLIO responsibilities to Paula but may not be complete until end of June - Scott may handle most transactions to finish out the FY Paula has not yet been added to bank accounts, etc. OLF/FOLIO accounts and payments have been intermingled for a long time and there is no clear picture of FOLIO's basic operating costs - suspect this will be greater than we've estimated Handling official transactions using people's personal or work email addresses has caused many significant problems that take a long time to untangle. Setting up treasurer@folio.org address and highly recommend do the same for other official positions - Secretary & Manager OLE will close its accounts on June 30, and remaining $$ will be split between OLF & FOLIO - this will not be a significant amount EBSCO is contributing about $100K USD to infrastructure costs. |
| Updates from sub-groups | Team | 3 Resource subgroups:
Election subgroup - no update Onboarding subgroup - has not met yet |
| Other business | Team | Question of Quorum - when is it needed and how many members are required? Suggestion of developing bylaws? Suggestion of 9 as the quorum for this foundational period. Suggestion that "lazy consensus" method works for CC akin to the rest of FOLIO decision-making. |