2021-07-26 Meeting notes

Minutes / note taker

@Kirstin Kemner-Heek

10 minutes

Welcome

@Kirstin Kemner-Heek

Welcome to our newest FOLIO member, the University Library of Regensburg  - next week, August 2 2021

15 minutes

LDP App 

Team 

LDP app request from Angela Zoss/FOLIO Reporting SIG (Email from July 22 )

• LDP & FOLIO exist in 2 separate repo's as they separate projects

• Request was sent to Cap Planning group

  • Harry want to respond to Angelas Letter and explain why it was not included in Kiwi -align it in CPG

  • 3 main issues

    • is LDP part of FOLIO code base?

    • as a separate project it would be not

  • Ian: a technical decision (pragmatic) should not be a decision overall

  • Ian: make sure, that new libraries are able to built a new platform

  • Harry: we need to document the process of how apps are contributed and accepted as part of the FOLIO project 

    • The TC is responsible for this

    • the code needs to reside in the FOLIO repo

    • any code, that resides outside FOLIO github is not part of FOLIO (Harry)

  • PC: need to take history of LDP development in consideration

  • What can be a solution to include LDP into FOLIO?

    • Integrate the code in the Github?

    • LDP App can reside inside FOLIO while the LDP Code reside somewhere else

    • But: is the code in Github necessary, because the code resides under the same roof (OLF)?

    • Definitions for release integration are there in time! These deadlines are created by cap planning many months in advance.  In this case February.  No developers or PO's working on the FOLIO project have been unaware of these deadlines.

  • Open question for TC: what is a release and what is the  process!

  •  PC needs to discuss the necessary reporting functionality and if it's important for it to be part of a release.  If so, then the TC can review the code and respond with if it can or can't be included and what needs to change for it to be included. 

  • Todo'S for PC / TC

  • Harry - To do CC: How do we start an app store concept? 

  • Harry: whoever writes code for FOLIO will be responsible for the maintenance of that code over time!

    • Not maintained code breaks releases over time!

    • Needs to be included in MOU's!  Or have a separate MOU just for code submission.

  • Maybe use LDP as blue print for the process.  TC documents the process and if the PC approves, the LDP app or all of LDP can be run through that process for testing and improvement.

Chat:

Von Mike Gorrell an alle:  04:09 PM
https://folio-project.slack.com/archives/CGPMHLX9B/p1626279332287700?thread_ts=1624633396.247000&cid=CGPMHLX9B
This is the conversation in Slack that I believe the Reporting SIG is referring to.
Von Ian Walls an alle:  04:12 PM
part of the platform, or part of the LSP?
Von Simeon Warner (he/him) an alle:  04:13 PM
Having to “include” things really breaks the App Store model, but the App Store on my phone is real easy to use…
Von Ian Walls an alle:  04:14 PM
yes, reporting needs to be part of FOLIO LSP.
Von Simeon Warner (he/him) an alle:  04:14 PM
Reporting is both in-app and LDP isn’t it?
Von Ian Walls an alle:  04:15 PM
if LDP is meant to be part of the FOLIO LSP, then it needs to be included in the release cycle.
Von Ian Ibbotson an alle:  04:16 PM
:P
Von Mike Gorrell an alle:  04:17 PM
To me a key thing to keep in mind is that LDP is used beyond fOLIO, but it is/was certainly FOLIO First. This adds a wrinkle for sure
Von Ian Ibbotson an alle:  04:17 PM
YEah - having three alternatives adds a wrinkle too
Von Ian Walls an alle:  04:17 PM
I just reported on my reporting solution to Reporting SIG last hour
Von Simeon Warner (he/him) an alle:  04:18 PM
If LDP were meant to be part of FOLIO, wouldn’t it also need not to be a separate OLF project?
Von Boaz Nadav Manes (Lehigh) an alle:  04:19 PM
Is the EBSCO “reporting app” part of the FOLIO code?

Von Ian Walls an alle:  04:21 PM
to clarify, the PC could decide to include the LDP App into FOLIO LSP, but not including LDP itself
Von Mike Gorrell an alle:  04:21 PM
Right Ian.
Von Boaz Nadav Manes (Lehigh) an alle:  04:23 PM
Reporting is an essential piece of any Library Management System - discovery and ILL not

Von Tom Cramer an alle:  04:25 PM
So the PC would make a product decision. Then the TC would ensure technical gates are defined and met. Is there a CC (or other group?) task to establish process for including extra-mural apps in FOLIO builds?
Von Boaz Nadav Manes (Lehigh) an alle:  04:25 PM
Yes
Von Simeon Warner (he/him) an alle:  04:26 PM
Certainly agree that (whatever the outcome) the process and requirements need to be well defined
I do worry about the scalability of including non-FOLIO apps in core releases. A proper App Store model would be good
Von Ian Walls an alle:  04:26 PM
we've been talking about this very thing in TC

Von Boaz Nadav Manes (Lehigh) an alle:  04:28 PM
Good idea Harry
Psychedelic interruption is what we needed!
I think that reporting and App Store will be excellent recruiting effort to bring in new libraries and dev opps

Von Tom Cramer an alle:  04:29 PM
So PC & TC would write the document on “what it takes for external code to be included in a release”?
Von Simeon Warner (he/him) an alle:  04:30 PM
aside: I do also worry that LDP itself (not the app) is a one-person project https://github.com/library-data-platform/ldp/graphs/contributors
Von Boaz Nadav Manes (Lehigh) an alle:  04:30 PM
Lehigh is going to support LDP with work and intellect as well
Von Mike Gorrell an alle:  04:31 PM
@Simeon - it has been funded by one institution… thus a limited list of contributors

10 minutes

Funding status for 2 FOLIO funded developers

Team/Paula

We've funded two developers through December. What's the outlook for funding them further and what is our process for keeping them informed?

• Discuss next week

• Establish timeline and process to keep that people!

• Loss of people in core platform team causes severe issues

  • Document about work description:  please add link from WIKI

• ERM team - Aditya: funded until March 2022

• Boaz: libraries and vendors do need to rely on their own ressorces to maintain the code

• Advice for libraries who wanted to hire?

  • WIKI page: please add link: Technical skills in demand

  • How to fund that over time?

Chat:

Von Tom Cramer an alle:  04:34 PM
Is there a doc on the Core Platform group—describing the work, team members, etc.?
Von Boaz Nadav Manes (Lehigh) an alle:  04:35 PM
Considering that libraries do not currently hire the needed skills for core code needed - I would like us to consider one day how we fund libraries who will be hiring to support the code.
Von Tom Cramer an alle:  04:35 PM
Development Teams and Resources?

15 minutes

Communication Channels

Team

Discuss what channels exist and how we nail down which means should be used for different purposes:

• Elections

• Fund raising

• News and Information

• etc

We have Slack, Email, Twitter, Websites

• Overview by Rachel: who is using what channels?

  • folio.org: for interested institutions, new visitors  - generated statistics avaialable - can be shared with CC once a month

  • Newsletter (over 5000 people) - interested people and community members

  • Slack channel: engaged community members  (over 2200 people)  - technical people are usig it a bit more than libraries

  • Twitter: general announcements - followers, news, advertisments, events

    • Twitter team: Kathleen, Celia, Rachel  → how to contact someone, if you want to have some information tweeted

    • Updated with Community Outreach SIG

  • Email list "all-sigs-email-list": great option to reach the whole community

    • subscribe here: https://ole-lists.openlibraryfoundation.org/

  • Youtube channel:  FOLIO forums, videos, presentations, topics  → general community

  • engaged community members are the main consumers

    • "onboarding series"  might change that

  • Press releases: Kathleen / Celia - work with one of the councils - posted on "press wire" to be picked up

  • OLF: each project has a Youtube sub-channel

    • Hashtag the videos for better organizations

• General information email list 

  • as part of onboarding process

• Report, how people are finding FOLIO  - a majority are first time visitors (USA, China, Germany, India, ...)

  • topics, pages visited

Chat:

Von Peter Murray an alle:  04:55 PM
That it is an alias is also why it doesn't appear on that page.  But if you are a subscriber to one of the SIG lists, you'll get a copy of a message sent to "all-sigs@ole-lists...."
Von Ian Walls an alle:  04:56 PM
Jessie Zairo is with ByWater, BTW
Von Boaz Nadav Manes (Lehigh) an alle:  04:57 PM
And part of an onbaording check-list
Von Tom Cramer an alle:  04:58 PM
I’d like to follow up with Rachel and anyone else interested on a quick task force on defining an updated set of comms channels

Von Boaz Nadav Manes (Lehigh) an alle:  04:59 PM
I am interested
Von Simeon Warner (he/him) an alle:  04:59 PM
This says the website isn’t working well I think
Von Boaz Nadav Manes (Lehigh) an alle:  04:59 PM
Need to leave - thanks everyone
Von Peter Murray an alle:  05:00 PM
The SimpleList mailing list service does not appear to save when someone subscribes to a list.

10 minutes

Updates

Team

next week, August 2 2021 : any pertinent updates from previous activities?

30 minutes

Roadmap Update

PC Roadmap Group

next week, August 2 2021

@Hkaplanian

next week, August 2 2021 - 2 items:

1. Discuss forming a team that can reach out to networks and libraries to ask what would make membership worthwhile to them.
2. Start a discussion with library IT to build a list of concerns and needs that FOLIO must support for approval and adoption.