2021-03-29 Meeting Notes

• Quick introductions
• Please set up a FOLIO Profile if you don't have one already
  • Register in https://issues.folio.org/
  • Use same login info to register in https://folio-org.atlassian.net - People
• Quick Review of FOLIO Governance Model
  • Organizational Membership
    
    • Allows your members to run for one of these councils
  • Community Council
    • Overall community health
    • Fiscal responsibilities
  • Product Council
    • Roadmap - features and functionality
  • Technical Council
    • Oversees the contributed code
    • Roadmap - features and functionality
• Community council operations/protocols
  • Weekly meeting, open by default, Use of Slack vs Email, etc.
  • We need to decide which members will have a one-year term on this first iteration
  • Weekly meetings at 9am Central on Mondays
  • Meetings are open by default, anyone can attend
    • There may be some closed if talking about HR issues, for example
  • Meetings are recorded
    • Most recordings are kept for 2-3 weeks, then deleted for space issues
    • They're mainly for the benefit of members who missed a meetings
  • Prefer communication by Slack
    • There are two CC channels - one public and one private for members only
  • Quarterly meetings with the other councils
  • Community Council wiki page
  • Google Drive Community Council folder
    • Open except for four subfolders that are members only
      • Member MOUs
      • Governance Taskforce (includes election documents)
      • FOLIO HR
      • SMLLC documents

• FOLIO is required to have 3 positions per its SMLLC definition. These three positions are:

  1. FOLIO Manager - Signatory for contracts, memorandums and other official correspondence
  2. FOLIO Treasurer - Official responsible for FOLIO fiscal duties
  3. FOLIO Secretary - Maintainer of official records, meeting minutes, etc.
• These don't have to be members of the Community Council
• Current Officials from OLF Board
  
  • Boaz - Manager
  • Scott Anderson - Treasurer
  • Mike - Secretary

• Electing a Chair
  • We need to do this soon
• Electing SMLLC Officials
  • We need to do this soon, also, though not urgently
• Historical documents
• Resources
  • We have a list of people with estimated salaries
  • We have four Mellon-funded positions that will expire in June
    • These are critical people, how can we keep them funded?
  • One other developer will stay funded by Duke & ??
  • The documentation person is covered by EBSCO through June
  • The lead PO is covered by EBSCO through June
  • We have infrastructure costs of ~$135,000 per year
  • The resource deficit is one of the most important issues for CC
• Elections
• Dues collection

No meeting due to European holiday

Please review the documents mentioned/linked here

Next meeting: April 12

Need to think about elections and how to conduct them

What are the first things we should tackle