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2021-03-29 Meeting Notes

2021-03-29 Meeting Notes

Mar 31, 2021

Date

29-Mar-2021

Attendees

@Mike Gorrell

@Former user (Deleted)

@Paula Sullenger

@Simeon Warner

@Rachel Besara

@Kathleen Berry

@Marko Knepper

@Kirstin Kemner-Heek

@Former user (Deleted)

@Hkaplanian

 

@Boaz Nadav Manes

@Ian Ibbotson (Use this one)

@Tom Cramer

 

 

 

Discussion items

Item

Who

Notes

Item

Who

Notes

Welcome

@Mike Gorrell

  • Quick introductions

  • Please set up a FOLIO Profile if you don't have one already

  • Quick Review of FOLIO Governance Model

    • Organizational Membership

      • Allows your members to run for one of these councils

    • Community Council

      • Overall community health

      • Fiscal responsibilities

    • Product Council

      • Roadmap - features and functionality

    • Technical Council

      • Oversees the contributed code

      • Roadmap - features and functionality

  • Community council operations/protocols

    • Weekly meeting, open by default, Use of Slack vs Email, etc.

    • We need to decide which members will have a one-year term on this first iteration

    • Weekly meetings at 9am Central on Mondays

    • Meetings are open by default, anyone can attend

      • There may be some closed if talking about HR issues, for example

    • Meetings are recorded

      • Most recordings are kept for 2-3 weeks, then deleted for space issues

      • They're mainly for the benefit of members who missed a meetings

    • Prefer communication by Slack

      • There are two CC channels - one public and one private for members only

    • Quarterly meetings with the other councils

    • Community Council wiki page

    • Google Drive Community Council folder

      • Open except for four subfolders that are members only

        • Member MOUs

        • Governance Taskforce (includes election documents)

        • FOLIO HR

        • SMLLC documents

FOLIO SMLLC

@Mike Gorrell

  • FOLIO is required to have 3 positions per its SMLLC definition. These three positions are:

    1. FOLIO Manager - Signatory for contracts, memorandums and other official correspondence

    2. FOLIO Treasurer - Official responsible for FOLIO fiscal duties

    3. FOLIO Secretary - Maintainer of official records, meeting minutes, etc.

  • These don't have to be members of the Community Council

  • Current Officials from OLF Board

    • Boaz - Manager

    • Scott Anderson - Treasurer

    • Mike - Secretary

Priorities and Transition Items

Governance Taskforce Members

  • Electing a Chair

    • We need to do this soon

  • Electing SMLLC Officials

    • We need to do this soon, also, though not urgently

  • Historical documents

  • Resources

    • We have a list of people with estimated salaries

    • We have four Mellon-funded positions that will expire in June

      • These are critical people, how can we keep them funded?

    • One other developer will stay funded by Duke & ??

    • The documentation person is covered by EBSCO through June

    • The lead PO is covered by EBSCO through June

    • We have infrastructure costs of ~$135,000 per year

    • The resource deficit is one of the most important issues for CC

  • Elections

  • Dues collection

Review the Governance Taskforce's "To do" list for Community Council

 

Review the doc that the Taskforce created: 

For next week

 

No meeting due to European holiday

Please review the documents mentioned/linked here

Next meeting: April 12

Need to think about elections and how to conduct them

What are the first things we should tackle