2020-07-09 Metadata Management Meeting notes

Background: some general clean-up needed in MARCcat, then need to prioritize development, so for new functionality: are authorities higher priority than holdings? Which features for authorities are higher priority?

Some European libraries implementing in Q4, authorities are important to them (BNCF, a couple Spanish libraries)

Christie: what is the scope of MARC authorities in MARCcat? what does that mean? automated authority control should happen at MARC source record storage level, not in MARCcat; do we have to use MARCcat if we want to use MARC authority data?

• If not using MARCcat, only place for MARC authority data would be in SRS, it would not surface in Inventory at all
• If all cataloging, authority work is done outside of FOLIO, MARCcat would not necessarily be needed
• could MARCcat be used only for updating bib headings based on authorities (but not for other cataloging)?

Charlotte: Is MARCcat authority data a short term solution while Entity management app is a longer term solution?

Christie: changes to authorities should not require manual updates of headings in bib data; updates to local authority records should automatically generate changes in bib data

A-M: SRS has no "intelligence" to connect authority to bib records; that intelligence does exist in MARCcat – so the connection/auto update would have to happen outside of FOLIO if not in MARCcat

Jessica: what about linked data forms of authority data?

A-M: SRS can potentially store multiple data formats

Is anyone here planning on wanting to manipulate authorities data or use authority data to generate updates to bibliographic data within FOLIO?

--so far, NO

Multiple libraries need to be able to store the authorities data in FOLIO, but not maintain it there

What is the planned role of the entity management app in relation to all this? Entity management goes beyond authorities – MARC authority records are just one type of entity data. The vision document is planned to be complete by end of July, 2020.

For those hoping to use MARC format for holdings, this functionality must be available in MARCcat before they migrate

From chat

Jessica:

What about authority records in linked data form? the LCNAF (for example) is available in many forms.

AFAIK, at Duke we want to store authority records locally in order to support searching, but not use them to drive changes to bib records. We use a service for that.

Rita:

In Germany we store a bibliographic record together with authority records and link them (both in our central databases and in the local databases). Thus, all Information within the authority record (e.g. alternative names) can be used for indexing the bibliographic record.

Felix's description of how this works at GBV: https://docs.google.com/document/d/1AI9tl7REtcXoKA5JnXynvt-ck5SQAhtfO7IZk6bmFCw/edit#heading=h.jg8lz5b7pycn.

Lisa F:

For TAMU, the Holdings is a more urgent issue (than authorities)

Alonzo:

For University of Alabama MARC holdings is more urgent than authorities

Raegan:

We use Backstage for our authority processing. What I don't understand is where we would work on the reports that process generated. Wouldn't that be in MarcCat?

• These reports come from Backstage, include changed authority records & records that could not be updated automatically
• Updates to bib records in FOLIO could be made in MARCcat or QuickMARC

Summary:

Need MARCcat connected to FOLIO, Holdings higher priority for development than authorities

Add ideas here

https://docs.google.com/document/d/1u1tvfVxn6i3fTImrWWCYHlh7RT5cf3_G7YgDuxKob4M/edit

x

VZG

Stanford

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