2023-02-01 Product Council P&R Working Group Meeting Notes

• "Manage" is broad - maybe "implement"
  
  • Decide on the tool
  • three parts:
    • SIGs
    • Institutional voting
    • Internal development teams and their priorities (see EBSCO presentation about setting separate priorities and separate roadmaps)
  • Need to understand how ARLEF could influence priorities
  • Before we can really recommend changes and updates to the process, need to implement
• Define these terms:
  • Definition of the roadmap
  • What do we mean by community resources vs. external tools
  • Figure out how teams combine different types of ranking to determine priorities and set Roadmap
  • Use definitions from Tri-Council subgroup
• Themes and subthemes: would like the SIG prioritization process to help define these and name these in ways that make sense.
• Questions on roadmap:
  • What is the function of the time access? Hoping the timeframe can be influenced by the prioritization process
  • Want the roadmap to both project and reflect progress
  • We need to return to the prioritization process so that individuals can understand how their priorities are fitting into a development plan
  • Would like to have Roadmap influence what features are selected for development for a particular release
  • Can we have features/desired functionality shared in the roadmap but not be time-bound? It's not reasonable to say a particular feature will be built in 2024.
  • Maybe we need to focus on Visualizations for Priorities more than the roadmap. We have control over priorities, but not over what gets developed
    • What levels do we prioritize? Big buckets, little buckets? Both?
  • Need to think about distinct audiences for the roadmap - public/marketing, setting development for a dev team, etc.

Evaluation of different tools

Link to the recording where a subgroup of prio wg discussed different tools

Jesse has a schedule conflict

Action items: Jesse will try to turn into a list of goals and outcomes. In Project management, we'd then flesh those out for to-do items

Next week; select the tool for prioritization