2023-06-21 Meeting notes

Jeremy Huff is next, followed by Ingolf Kuss 

• Ingolf Kuss will take notes since Jeremy has a proxy today.

All

• TCR-27 - Getting issue details... STATUS
  • Zak/Maccabee to work on this Friday 23 Jun 2023 

Maccabee Levine / Tod Olson / Jakub Skoczen 

• Updates from CC:
  • No updates.
• Updates from PC:
  • PC reviewed Browsers Support statement and endorsed it. There was some support for Owen's ideas of providing some guidance. Owen had proposed in Slack. Smith wording and put it to the document. There is no specific action right now. People should be encouraged that they should file Jira tickets if there are any.
• Updates from CSP Group:
  • ...

Maccabee Levine/ Craig McNally 

• Deadline for submission ideas has past.
• No updates on shoulder sessions (TC or tri-council)
• Some agenda planning for the in-person meeting
• Expected in-person attendance of TC: 4 definitely, 2 maybe
• A Workflow SIG is being formed. Related to the work going on at TAMU on mod-workflow and mod-comunda. A kind of SIG-level guidance.

All

• Craig McNally updated the decision record to apply to the Poppy release
• Craig McNally added the decision-record label to all decisions so they now appear in the log (table)
  • Including the template (good suggestion Olamide Kolawole)

• Last meeting
  • Cleanup effort required:
    • filename prefix - all RFCs currently use 0000- defeating the purpose
    • conflicting process documentation between the wiki and github...
    • renaming can be done by RFC submitters, leave comments on the RFCs that still need it
    • Jenn will take on the documentation clean up, Work has started, some discussion in tc-internal slack.

Today:

• Update on the RFC cleanup effort:
  • Jenn will go for the documentation cleanup.

Craig will create an action item for the retro board for the RFC retrospective.

Craig McNally 

• 26 Jun 2023 Continuation of our conversation about Cross-tenant/consortia and tenant checks.  Calendar already updated. Olamide Kolawole explained some details in last meeting
  • I need someone to run this meeting as I'll be out on vacation. Craig will ping Jeremy.
• 22 Jun 2023 - 23 Jun 2023 - Folio Summit - Chairs from each council will be in attendance including Jeremy Huff and Craig McNally  
• 03 Jul 2023 Holiday for many, probably best to not schedule anything 
• 10 Jul 2023 RFC Retrospective

---------------

Tod: There is a meeting following up the Stanford meeting. Pushes on data import. There is representation from ARLEF and from the commercial partners, EBSCO, Knowledge Integration , IndexData and the German consortia.

Jenn et. al.: Why is this not being discussed at WolfCon ? Or we could have 3-hours-lasting meetings at Zoom. Why is this being discussed aside ?

Tod: It is about how we can mobilize resources. And about how we do mobilize work that is not getting mobilized otherways. It is a response.

Maccabee: I am glad that our governance leaders are there.

Tod: Governance is set up more for influencing than actually for directing effort. Various groups exsert influence.

Today:

• A workflow for these pages. When do they transition from one state to another. Do we even need statuses at all ?
• Stripes architecture group has some questions for the Poppy release.
• Zak: A handshake between developers, dev ops and the TC. Who makes that decision and how to we pass along that knowledge ? E.g. changes in Nodes and in the UI boxes. How to communicate this ? We have a large number of teams, all have to be aware of it.  TC should be alerted that changes are happening. We have a couple of dedicated channels for that. Most dev ops have subscribed to these channels. How can dev ops folk raise issues to the next level of community awareness ? There hasn't been a specific piece of TC to move that along.
• Craig: There is a fourth group, "Capacity Planning" or "Release Planning". Slack is the de facto communication channel.  There are no objections to using Slack. An example is the Java 17 RFC. 
• Craig: The TC gets it on the agenda and we will discuss it. The TC gets the final say.
• Marc Johnson: We shouldn’t use the DevOps Channel. The dev ops folks have made it clear that it should only be used for support requests made to them.
• Jakub: Our responsibility is to avoid piling up technical debt.
• Marc: Some set of people have to actually make the call. Who lowers the chequered flag ?
• Craig: It needs to ultimately come to the TC at least for awareness. There is a missing piece. Capacity Planning needs to provide input here. 
• Marc: Stakeholders / Capacity Planning could make that decision. Who makes the decision ? Is it the government or is it some parts of the body ?
• Marc: the developers community, the dev ops community and sys ops are involved. For example the Spring Framework discussion or the Java 17 discussion. But it was completely separate to the TC decision. It is a coordination and communication effort.
• Marc: Maybe the TC needs to let go that they are the decision makers so that they be a moderating group.
• Jakub: I agree with Marc. But we are not a system operating group. Dependency management should be in the responsibility of Release management. There are structures in the project for that.
• Jason Root: I agree with Jakub and with Marc also. Policies should drive operational/release/support aspects of Folio.
• Jason Root: If the idea of “support” is that frameworks are supported, then of course the project should meet that.
• Marc Johnson
  Some group needs to inform OleksAii when a relevant policy event occurs.
  These documents effectively ARE the manifestation of the policy.
• Craig: This is a topic for the next Monday session.

• Craig to see if Oleksii Petrenko could join us to discuss the process for updating the officially supported technologies lists.