2022-03-09 Meeting notes

To Dos

follow ups 

• Anya will ask Anton if there is a possiblity for getting a SIG rank field

Testing

• Miro to be used on SIG level and Idea Exchange (not free)

• Miro

• https://uservoice.com/ 

• https://uservoice.com/integrations (Integrations with Jira)

Notes:

• A solid visualisation option is: https://lucidspark.com/

• No recommendation possible, yet

Discuss proposal

• agreements

  • keep JIRA for rankings: information in one place, everyone well trained → possible: different layout to have rankings not as prominent?

  • strengthen SIGs

    • have a SIG vote in JIRA (in addition to PO vote)

    • discussion and feature presentation in SIG meetings; through PO; can outline dependencies and has overview over capacity for own dev team→ asynchronous voting in separate tool (options see above); given and clearly communicated time period to vote

    • ranking within functional area through functional experts

    • questions to PC: is adding an extra tool an option? → needs payment, training, maintenace

  • devote specific percentage of dev time for technical/platform features (NFRs) → how much? → involve TC

• open

  • member ranking vs. single institution ranking

    • present different options to PC/CC → decision there

• Draft proposal

Notes:

• Add to agreements:

  • rather vote/rank the Epics  than the features

    • would require more work for the POs to bring the Epics in better shape

  • How would the ranking process work for new Members?

    • Jira could be to much/to complicated for the newer Members

  • Jira is more a tool for the background info on the features but can be used in addition to a voting tool

  • Some Institutions would like to keep the Jira rankings for institutional uses like Dashboards, to keep track of the features

  • Have a different tool to prioritize the features to have it on a higher level, which is easier for newer members

  • Michelle in Chat: 

    there might also be individual issues in an epic that emerge as high priority, apart from the rest of the epic

  • Thomas suggests https://airtable.com/ for ranking (advantages: CSV import possible, visualization)

  • Summarize: No Ranking in Jira by institutions but have a prioritisation in another tool (give the institutions the chance to say what is important to them)

  • Option: voting in another tool than Jira and than adding the ranking to the features/epics

  • Have a subgroup looking at how Jira is used right now 

  • Are SIGs up for the task of ranking - how would that look like - Have the POs and Conveners bring new features to discuss and rank them

  • What is with the features that are not picked up by SIGs or do not have a PO?

  • How will this new tool be maintained? - Link to Jira features

Next steps

• finalize the proposal

• Bring the proposal to the PC / CC/ PO reps to talk about how to go forward