2022-05-18 Meeting notes

Owned by Martina Schildt

Last updated: May 18, 2022 by Jana Freytag

2 min read

Date

18 May 2022

Attendees

Meeting link

Zoom link: https://openlibraryfoundation.zoom.us/j/88593295877?pwd=Zm53aG1Ga2g5SVV1OFAvK0lMVVVQdz09

Calendar invite: https://openlibraryfoundation.zoom.us/meeting/tZwofuqqpz4iHdMaS6vffyjDAlO5x1_KkNTf/ics?icsToken=98tyKuGgqzIpGN2QuB6ARpw-GYr4b-rxmCVHgqdwnSyzFSZVewnSF-5tZ6ouL_Pb

Discussion items

Item

Notes

To Dos

follow ups

Next meetings:
- 19th May presentation of the gathered feedback/updated proposal and tools to the PC
Questions:
- who will be there?
  - Jana
  - Martina S
  - ...
- who can give a 5 minute update on the tools demo and feedback of that sessions
- which will be best for SIG ranking/institutional ranking and why?
- no live presentation but share comparison sheet: https://docs.google.com/spreadsheets/d/1GYy_BwSkt_D1h5MbWasm4qIJv7tBQNCDPmZYsWygTJ4/edit#gid=0

Notes:

PC-Presentation:
- inform the PC on our progress on evaluating possible tools to organize the ranking process better
- present all the different ways to rank the features
- Have aSIG Ranking and an institutional Ranking on the same features/same list in an integrated way
- We have to watch out for features that are not dedicated to one special SIG so these do not go missing
- One Option could also be to send out a survey once a year to include the hole community
- weighing needs to be decided: consortias, implemented institutions will have more weight here
- In addition: a separate product focused survey by the PC to find out general needs or faults of the system (every 6 month)
  - including which functional areas are most important
  - should be one survey per area/SIG
- Communication on the survey and ranking process should be broad, so that it includes everyone
- how often is ranking needed or is it an ongoing process?
  - 6 month
- have the institutions and SIGs rank on different dates/cycles to clearly separate them
- Give institutions the chance to just step back from the latest ranking (taking the ranking from last cycle)
- Missing from last pointing process: ranking something not relevant!
- A ranking R1-R5 vs a prioritised list of all features - combining them could be a way?

PC presentation

present revised slide deck to PC: https://docs.google.com/presentation/d/13nt-8deuTQ8Ama1zbLkrOj22fVFXXRVb/edit#slide=id.p6
- focus on feedback that we got and questions that we clarified
discuss new ideas today and in PC
- combine SIG and institutional ranking
- survey instead of institutional ranking
- why?
  - request to have rankable chunks → question for POs: how can we reach that?
  - work load vs. amount of influence
meet with POs
meet with SIGs
meet with CC?
meet at Wolfcon and use that as final deadline for new prioritization start

Chat

Action items