2022-05-18 Meeting notes

• Next meetings:
  • 19th May presentation of the gathered feedback/updated proposal and tools to the PC
• Questions: 
  • who will be there?
    • Jana
    • Martina S
    • ...
  • who can give a 5 minute update on the tools demo and feedback of that sessions
  • which will be best for SIG ranking/institutional ranking and why?
  • no live presentation but share comparison sheet: https://docs.google.com/spreadsheets/d/1GYy_BwSkt_D1h5MbWasm4qIJv7tBQNCDPmZYsWygTJ4/edit#gid=0

Notes:

• PC-Presentation:
  • inform the PC on our progress on evaluating possible tools to organize the ranking process better
  • present all the different ways to rank the features
  • Have aSIG Ranking and an institutional Ranking on the same features/same list in an integrated way
  • We have to watch out for features that are not dedicated to one special SIG so these do not go missing
  • One Option could also be to send out a survey once a year to include the hole community
  • weighing needs to be decided: consortias, implemented institutions will have more weight here
  • In addition: a separate product focused survey by the PC to find out general needs or faults of the system (every 6 month)
    • including which functional areas are most important
    • should be one survey per area/SIG
  • Communication on the survey and ranking process should be broad, so that it includes everyone
  • how often is ranking needed or is it an ongoing process?
    • 6 month
  • have the institutions and SIGs rank on different dates/cycles to clearly separate them
  • Give institutions the chance to just step back from the latest ranking (taking the ranking from last cycle)
  • Missing from last pointing process: ranking something not relevant!
  • A ranking R1-R5 vs a prioritised list of all features - combining them could be a way?

• present revised slide deck to PC: https://docs.google.com/presentation/d/13nt-8deuTQ8Ama1zbLkrOj22fVFXXRVb/edit#slide=id.p6
  • focus on feedback that we got and questions that we clarified
• discuss new ideas today and in PC
  • combine SIG and institutional ranking
  • survey instead of institutional ranking
  • why?
    • request to have rankable chunks → question for POs: how can we reach that?
    • work load vs. amount of influence
• meet with POs
• meet with SIGs
• meet with CC?
• meet at Wolfcon and use that as final deadline for new prioritization start