2022-03-30 Meeting notes

To Dos

follow ups 

• Anya will ask Anton if there is a possiblity for getting a SIG rank field

Finalize the proposal

• slides for presentation (Martina Schildt)

Questions

• if there is a SIG without a PO, can a SIG convener take over the PO rank? 
  • double SIG rank
  • if there is PO, there is no one to define the dev work
  • but the rank can stress the importance
• for the voting within a SIG: do we need a weighting for small vs. larger institutions?
  • address voting issue in SIG member charge
  • in SIG voting people should vote as SIG members, in institutional voting as institutional members
  • each SIG should come up with its own method to organise their voting
  • if this does not work, we can help
• what if 2 inst. need a feature urgently, but no one else?
  • discuss voting again in SIG?
  • how can members take part in that, when SIG attendance is not possible
  • discuss (platform)
• roadmap: what influences what?
• SIG conveners will get results of SIG voting; everyone else as well
  • helpful for future SIG discussions
• SIG conveners will be responsible for admin work for Miro
• communicate out to community when institutions are developing parts of development
  • needs to be part of roadmap
  • should be added to JIRA, so that others know they do not need to request this functionality
  • question for next meeting

Next steps:

• PC/CC presentation 31 Mar 2022 
  • CC to clarify who is allowed to rank
• start with a joint PO and SIG convener meeting → use a PC meeting?; have a recording
  • send recorded PC meeting and presentation in advance
  • gives us time to add feedback
• then offer to any interested group to visit
• present possible tools → where? joint meeting again?
  • yes, we will demo the different tools; in another meeting
• collect feedback and adjust our proposal where needed
  • how to collect feedback?
    • wiki page?
    • Google doc?
    • survey/ Google form 
    • PC can comment on our presentation
• present PC another time for approval
• pros and cons of tools
  • costs/budget

How to communicate out to community when institutions are developing parts of development

• needs to be part of roadmap
• should be added to JIRA, so that others know they do not need to request this functionality?
• question for next meeting
• there is no formal way to bring this to the SIGs
  • sometimes SIGs are informed after the work is being defined or even done