2024-09-11 Documentation Working Group Agenda/Meeting Notes

Zoom Meeting Info

usually the second Wednesday of the month, 10am -11am EST / 16-17 CET / Time Zone Converter

https://openlibraryfoundation.zoom.us/j/89637604553

Meeting ID: 896 3760 4553
Passcode: FOLIO Meetings with Zoom

Attendees: Katharina Jung Martina Tumulla Amanda Ros Lucy Harrison Wilhelmina Randtke emily.semenoff@colorado.edu Franziska Wich Laurence Mini Emma Raub Aaron Neslin Alissa Hafele Lisa Lorenzo

Item	Who	Notes
Housekeeping	Katharina	note taker for today: Emily Semenoff Next meeting is on Okt 9th - note taker: Molly Driscoll
Announcements	All	Introduction new writers: Franziska Wich - Serials Wilhelmina Randtke - Consortium Manager
Open actions last meetings	All	Aaron: Draft flow chart (as JPG or JPG2) - Miro Board added some changes since last meeting going to clean chart up a bit more - October due date where chart will live under Resources TBD create new Onboarding section? Katharina: Topic documentation archive + navigation in the different releases still open Finding a new place for "Install FOLIO", e.g. in GitHub open Contact to Julian concerning Docsy Upgrade still ongoing
Content for WOLFcon slot	Katharina	date: Thursday 9/26/2024 11:30am London Time = 6:30am EST moderation: Katharina remotely + Martina local speakers: Christine Tobias, Emily Semenoff Google folder: and presentation: Christine will speak on using documentation for training Emily will speak on other uses for documentation Katharina/Martina will moderate/speak on WG and how to volunteer slides starting to be added to Google folder - should be ready by Sept. 18
Writer responsibility question		How often is documentation edited? Can writers edit any section or can they only edit their own section? Changes to documentation mainly made right before a release, but minor edits are made in between releases. Writers are responsible for a certain section. If there are any documentation concerns/updates, Slack is the easiest way to contact the relevant representative (table found here). Katharina considering other ways for people to submit feedback/suggestions for documentation
Jira (policy)	Katharina	Who uses Jira? Most meeting attendees use Jira For which reasons? because it was recommended to track changes to check assigned tickets Is Jira too big for the smaller sections? Do we need every change in Jira? something to consider How to deal with old/open tickets? Tickets start with "doc" Develop a Jira policy or not? Should there be some indication of which writers are active in Jira on the membership table? Helpful if notified by Slack if something needs to be updated. Assigned tickets can get lost in Jira. For old tickets, reach out to authors of tickets to see if they're still relevant? Create small group to go through/watch old tickets? Or better for individual writers to search for their own areas? Potential problem with doing it individually is that there may be tickets that don't fit into one specific area Discuss open tickets in November meeting
DUE DATES
Ramsons due date		Ramsons public release is planned for Dec 16. Ramsons documentation deadline as ever 1 week before: Dec 9 is the aim