2024-08-14 Documentation Working Group Agenda/Meeting Notes

Zoom Meeting Info

usually the second Wednesday of the month, 10am -11am EST / 16-17 CET / Time Zone Converter

https://openlibraryfoundation.zoom.us/j/89637604553

Meeting ID: 896 3760 4553
Passcode: FOLIO Meetings with Zoom

Attendees: Katharina Jung Martina Tumulla Lucy Harrison Laurence Mini Brandon Katzir Aaron Neslin Eliana Lima Lisa Lorenzo Lisa Reeck Emma Raub Stefan Dombek

Item	Who	Notes
Administrivia	Katharina	note takers for today: ~~Molly Driscoll, Emily Semenoff~~ → Christine Tobias Next meeting is September 11 - note takers:
Announcements	All	Katharina: Welcome new writers: Stefan Dombek for eUsage, Franziska Wich for Serials \| Lucy: Welcome new writer for Consortium Manager: Wilhelmina Randtke
Open actions last meetings	All	Aaron: Draft flow chart (as JPG or JPG2) - Miro Board Questions about process: Fork a repository: Do we want to them to copy all branches? Sync fork? Needs more explanation? Pull request from main? repository? Needs more explanation. Can we use one pull request for changes in different sections? Yes, it's technically possible but best practice is to submit one pull request for each change. Suggestions for Miro board: color legend higher resolution for larger text Add step to include initial editing in the shared Google Drive: FOLIO Documentation Work Group. Katharina: Topic documentation archive + navigation in the different releases still open. Collecting information process ongoing. Finding a new place for "Install FOLIO", e.g. in GitHub Laurence: Preview and test of Docsy Upgrade (UX improvements to docs.folio.org - navigation, landing pages and search) Some significant features are not available in test site (search: functionality, false positives, landing page/navigation to anchors). Group suggests that search functionality takes priority over small screen improvements. Many like the new look and organization of the test site.
Content for WOLFcon slot	Katharina	date: Thursday 9/26/2024 11:30am London Time = 6:30am EST moderation: Katharina remotely + colleague local speakers: Christine Tobias, Emily Semenoff, Brandon Katzir ? (Molly can help with remote support, editing slides etc.) Brandon is figuring out if he can do this early morning time. Contents ready? Christine's outline Next steps? Form a smaller group to prep for WOLFCon session.
Meeting time in 2025	Katharina	2nd Wednesday of the month 9am-10am EST / 15-16 CET general possible? attendees: Yes, we will change the meeting time.\| absentees will be asked after the meeting by Katharina
Google docs permissions	Christine	Permissions have changed in the shared FOLIO Documentation Work Group (Google) folder. Christine will reach out to the folder's owner, Harry Kaplanian, on Slack to request access permissions for our group. If we don't hear anything by next week, (8/21), Christine will contact group to problem solve.

DUE DATES
Update; Ramsons due date		Ramsons public release is planned for Dec 16. Ramsons documentation deadline as ever 1 week before: Dec 9 is the aim