2023-01-09 Reporting SIG Meeting notes

Date

09 Jan 2023

Attendees

Present?	Name	Organization	Present?	Name	Organization
	Arthur Aguilera	University of Colorado, Boulder		Eric Luhrs	Lehigh University
x	Sharon Beltaine	Cornell University	x	Linda Miller	Cornell University
	Erin Block	University of Colorado, Boulder		Nassib Nassar	Index Data
	Nancy Bolduc	Cornell University	x	Elena O'Malley	Emerson
x	Shannon Burke	Texas A&M	x	Tod Olson	University of Chicago
	Suzette Caneda	Stanford University		Jean Pajerek	Cornell University
	Lloyd Chittenden	Marmot		Michael Patrick	The University of Alabama
	Tim Dannay	Mount Holyoke College		Eric Pennington	Texas A&M
x	Axel Doerrer	University Mainz		Scott Perry	University of Chicago
	Shelley Doljack	Stanford University	x	Natalya Pikulik	Cornell University
x	Stefan Dombek	Leipzig University	x	Bob Scheier	Holy Cross
x	Jennifer Eustis	U. Massachusetts Amherst / Five College		Vandana Shah	Cornell University
	Lynne Fors	Wellesley College		Linnea Shieh	Stanford University
	Lisa Furubotten	Texas A&M		Clare Spitzer	Stanford University
	Alissa Hafele	Stanford University		Amelia Sutton	U. Massachusetts
	Kara Hart	Wellesley College		Simona Tabacaru	Texas A&M
x	Jamie Jesanis	Wellesley College		Huey-Ning Tan	Stanford University
	Jeanette Kalchik	Stanford University		Vitus Tang	Stanford University
	Kevin Kishimoto	Stanford University		Irina Trapido	Stanford University
x	Ingolf Kuss	hbz		Catherine Tuohy	Emmanuel College
	Alexander Lao	Stanford University		Kevin Walker	The University of Alabama
	Joanne Leary	Cornell University	x	Angela Zoss	Duke University
x	Eliana Lima	Fenway Library Organization

Discussion Items

Item	Who	Notes
Attendance & Notes	Angela	Attendance & Notes Today's attendance-taker: Linda (or substitute) Today's note-takers: Team Leads for project updates
Announcements / Reminders	Angela	Welcome (back) to Sharon! Happy to announce that Sharon Beltaine is now serving as co-convener (again!). Thanks so much, Sharon! Will rotate every two meetings Watch for SIG member survey FOLIO SIG conveners have prepared a survey to check in with SIG members Reporting SIG will be sending this out soon Please complete! Shouldn't take long, and the feedback (anonymous) will help us know how to better structure meetings and activities Any new members? Welcome/introductions Would anyone like a buddy? Like to be a buddy? How to find our latest recordings Recording details available on our Reporting SIG Meetings and Notes page and Query Development Meetings page (Always) Recruiting New Query Developers The Reporting SIG is always on the look-out for new query developers. Please let us know if you are interested in doing query development or if there are others at your institution who might be a good fit.
Review of 2022 goals, planning 2023 goals	All	Goals for 2022 Reminders about in-progress projects, mission/statement of scope, and roadmap Proposed Goals for 2023
Update on derived table documentation	Axel Dörrer Stefan Dombek	Meeting notes A few options: full automation, semi automated, manually For charts/diagrams, probably have to use semi automated Full automation would require very exacting requirements for how derived tables are structured Semi automated would be more realistic; Stefan would write a script to pull things out of the postgres and thenadd some information For diagrams, can extract the tables involved and the foreign keys that connect them, then humans would create the diagrams Questions for the SIG: what additional columns would be useful? the info from postgres is not everything you need; sometimes you need if this is an aggregated column/value Note: will send around homework and check back in on this at the next Monday meeting (Jan 23)
Review of In-Progress Projects (Recurring)		Build a directory of extracted and derived tables Build Training Program for FOLIO Data Model Investigate LDP1 Hosting Support Port LDP1 derived tables to Metadb Recruit from new institutions not represented
Review the release notes for FOLIO Analytics, LDP1, LDLite, LDP Reporting App, ldpmarc, Metadb Projects (Recurring)		LDP1 release notes Metadb release notes (via tags) LDLite release notes (via tags) ldpmarc release notes LDP Reporting App release notes (mod-ldp, ui-ldp) and JIRA issues (mod-ldp, ui-ldp) FOLIO Analytics release notes
Updates and Query Demonstrations from Various Reporting Related Groups and Efforts Projects (Recurring)	Community & Coordination, Reporting Subgroup Leads	Project updates Reporting development is using small subgroups to address priorities and complete work on report queries. Each week, these groups will share reports/queries with the Reporting SIG. Reporting development team leads are encouraged to enter a summary of their work group activities below. RA/UM Working Group Meetings have become more of a lab session, working through specific problems Contact Angela if you would like to join these meetings; second Tuesdays at 1pm Eastern Context Meeting notes: https://docs.google.com/document/d/1UnzG64tl917LOH2FtWhCEPlSOsnJWKL-0eu88Ouo1DU/edit Current status of RA/UM issues: https://github.com/folio-org/folio-analytics/issues?q=is%3Aissue+is%3Aopen+RA%2FUM Status of LDP1 → Metadb querying porting: https://docs.google.com/spreadsheets/d/1efLc6QMJyGuXyQM26pZbti-B6wFhJuZt7s7FJbhdXYo/edit#gid=0 Recording of porting a table from LDP1 to Metadb: https://drive.google.com/drive/u/0/folders/1FrhrIM8-MeF0BPbI3kuD5ofoAqwGu1P1 MM Working Group Meetings are 1st Tuesday of the month, 12-1pm ET via zoom using the usual FOLIO password. Our lab sessions are open to everyone. Please bring your questions, examples, and comments about reporting and metadata. MM notes We will be fixing the LDP1 derived table instance_ext.sql which has a duplicate field (record_source and instance_source). The column record_source will be removed and comments will be added to the derived table. If you are able to test ldpmarc 1.6 new release, please do so. ERM Working Group FOLIO Data Model Training (in progress) ERM Query Development Status Open Access Report requests are being collected in the OA SIG Link (in progress) The test environment from the SIG Reporting will get the app OA (in progress) Test data will imported Recent FOLIO Forum on Open Access App Meetings are bi-weekly on tuesdays 11am ET alternating with RM Working Group Next meeting will be at 17th, Jan Contact Stefan Dombek if you would like to get a calendar invitation RM Working Group group is working with ERM group on RM-ERM FOLIO Data Model Training group will start working on RM-related derived tables for Orchid 1.6 release see RM Derived Tables to Convert from LDP1 to Metadb for latest query development updates, see RM Prototype and Query Development Status Meetings are biweekly on Tuesdays 11am-noon ET; contact Sharon Beltaine if you would like a calendar invitation Meeting Recordings are here: FOLIO ERM-RM Report Dev Teams Reporting SIG Documentation Subgroup Morning Glory documentation is live on https://docs.folio.org/docs/ Nolana documentation is in review Orchid documentation will be in progress soon, and plans are underway to include beta-level documentation for Metadb Additional Context The Reporting SIG has representation on the Documentation Working Group, which is building end-user documentation for https://docs.folio.org/docs/ (mostly linking to existing documentation over on GitHub) External Statistics Working Group no updates currently new organizational/tracking scheme for JIRA, with pointers to queries in folio-analytics repository New organizational structure for External Statistics reports external statistics reports (e.g., ACRL) typically require running queries from different functional reporting areas these reports will be captured in JIRA under one UXPROD-XXXX report cluster issue, then the descriptions will point to each of the queries required to run them on the folio-analytics repository institutions will need to rank each of these 8 new UXPROD-XXXX report cluster issues each reporting development team will take responsibility for the queries in their area for the external statistics clusters Product Council (December 8 meeting) PC shared a report of the SIG check-ins would love for PC to check-in yearly For all recent work on FOLIO Reporting SQL development: https://github.com/folio-org/folio-analytics/commits/main
Topics for Future Meetings	All	Exploring new recruitment/onboarding strategies (e.g., buddy system) More work on asynchronous collaboration, how to engage in discussions and question answering more broadly consider connecting discuss.folio.org with a Slack channel, to make sure any forum topics get highlighted on Slack as well? Open question: should we update FOLIO LDP1-based Reporting First Implementers Grid Cleaning up our wiki pages January 19: tips on querying date fields from Sharon and Joanne talk about preparation for Metadb: do institutions have questions? is there anything we should be working on to try to support them? Review and update Topics for Future Reporting SIG Meetings

A test Action Item (Ingolf)