2022-01-20 - OA SIG meeting

Meeting time: 8:30 AM (EST) / 1:30 PM (BST) / 2:30 PM (CEST)

Meeting URL: https://openlibraryfoundation.zoom.us/j/82643780981 (Password required)

OA Working Group Wiki: Open Access SIG Home

Google Drive Folder: https://drive.google.com/drive/folders/1HR1JyDkUeRE0kL1eBKcu6uIvcNcnn352?usp=sharing

Slack channel: #open-access-management

Mailing list: folio-rm-oa@ole-lists.openlibraryfoundation.org (Subscribe here selecting 'folio-rm-oa' list)

Housekeeping and major community updates

• Outstanding topics, please add any topics that have not yet been discussed, or those that you feel need more discussion to fully understand the issues
  • https://docs.google.com/document/d/1BTlDlHhaAX35PAQDpz0VvdiObOC3-b1zD5fPl4pgSLU/edit
• All: Please add yourself to the SIG member list at Open Access SIG Home. This is optional but gives the larger community a sense of involved institutions and SIG expertise.
• OA development and SIG continue this year; exact time estimate difficult; we will take the time needed

Agenda items

• • Current development demo (Owen)
  • Sources of people and journals (external sources, on demand creation)

Minutes

• • OS: Demo on request app (incl. outstanding development) and record correspondence functionality
    • correspondence functionality approved by group
    • BM: "last edit date" on correspondence record and list would be helpful in addition to "create date" already existing
    • EDS: no cost information at the moment
      • OS: cost information will be linked to Invoice app; need to figure out whether and how encumbrances could be supported
    • EDS: need to have reporting capabilities
      • OS: some lightweight in-app reports could be possible but for cost reporting and more we need external report facilities like LDP (Library Data Platform) which is still in development
      • BM: depends also on where the system is hosted and which reporting solution/connection will be offered
  • OS: Regarding peole and journals: aim is to add two more tabs at the search pane: people and journals for search and creation functionality
  • OS: Do you rather prefer to upload a list of existing people or created manually on demand? Latter with possible GDPR issue? 
    • EDS: create on demand, no list of people available
    • MB: a list would contain a lot of people that will never publish; GDPR and tech issue
    • CP via chat: same
    • EDS: Is it possible to create the person information within the request app? 
      • OS: discussed this but difficult from tech and workflow perspective because user needs to know that he/she creates an person record
    • OS: workflow could be: search person via tab, create request if person is found or create a new person
  • OS: Same question for journal information
    • EDS: same as for people, prefer on demand manually
    • EDS: information on hybrid/full OA journal needed
      • OS: on the request level because journal level could change over time but we need to know what status on request date
    • PS: What about local KB information?
      • OS: Yes, a way to search and fetch information but difficult to add new journal information
  • OS: on further course of development
    • showing supplementary properties on agreement; similar approach to OA properties planned in agreements
    • list of titles
    • financial aspects
    • task based operations

From the chat

Attendees