2024-07-11 - OA SIG meeting

Meeting time: Monthly meetings, every second Thursday of the month, EST/EDT: 8:30 AM

Meeting URL: Join our Cloud HD Video Meeting (Password required)

OA Working Group Wiki: Open Access SIG Home

Google Drive Folder: Open Access Working Group - Google Drive

Meeting recordings: SIG Meeting Recordings

Slack channel: #open-access-management

Mailing list: folio-rm-oa@ole-lists.openlibraryfoundation.org (Subscribe here selecting 'folio-rm-oa' list)

Housekeeping and major community updates

  • Please add questions and topics to the OA Implementers' topics page. Topics or questions posted in slack will be added here as well.

Agenda items

  • Further discussion of Bavarian gap log

Minutes

  • @Christina Prell guides the group through a Gaplog created by Bavarian libraries, prioritization has reduced the list two 3 crucial gaps (must-haves):

  1. Search for invoice number

  • user scenario 1 -> search for invoice number directly in Open Access app

  • user scenario 2 -> search for invoice number in invoice app, then follow link to related request

  • both scenarios should be possible

  • @Owen Stephens shows search options for order lines in Serials app as an example -> pop up with full search interface that allows for richer searches

  • the alternative is a simple search for invoice number which shows every request related to this invoice number → this would be fine for most participants (@Bernd Oberknapp seconds this view)

  • @Owen Stephens will examine the best (effective and most cost-efficient) search option for the OA app

  • @Christina Prell: sa working solution for user scenario 1 would render scenario 2 less urgent -> this would involve cooperation with Invoice App/ Product Owner: Dennis Bridges -> Dennis should be invited to a future meeting to discuss the need, @Owen Stephens will ask @Björn Muschall to arrange for a further meeting with Dennis in one of the next SIG meetings

  1. Change of prices in Invoice/Finance App after approval of invoice

  • basic problem: invoices only trigger reportable finance transactions when set to status “approved” but then those invoices can no longer be edited in a comprehensive way, e.g. change of splitting between budgets

  • @Owen Stephens recalls demonstration of University of Chicago that deal with corrections automatically – this could be a temporary workaround

  • idea to include intermediary status in Invoice App which allows for changes of amounts and splitting of amounts between funds after approval of an invoice → has been raised via D-Erwerbung SIG, status unclear

  • topic will be part of the agenda for the envisaged meeting with Dennis Bridges

  • Cornelia Lang mentions another old request: Splitting of amounts between payers in system currency as opposed to original invoice currency → @Owen Stephens will examine the possibilities with the developers

  1. Reporting of comprehensive Request data

  • mainly concerns data from OA app + 3 data point from Invoice App: invoice number, invoice date and vendor

  • @Owen Stephens will have a look at this, as well

From the chat

 

Attendees

 

Present

Name

Home Organization

 

 

Owen Stephens

K-Int

 

 

Ian Ibbotson

K-Int

 

 

Gill Osguthorpe

K-Int

 

 

Björn Muschall

UL Leipzig

 

 

Christina Prell

UL Regensburg

 

 

Caroline Ziegler

UL LMU Munich

 

 

Volker Schallehn

UL LMU Munich

 

 

Vanessa Gabriel

UL LMU Munich

 

 

Eloisa Deola Schennerlein

SLUB Dresden

 

 

Lisa Schäfer

ZBW

 

 

Martin Bauschmann

UL Leipzig

 

 

Peter Sbrzesny

VZG Göttingen

 

 

Mona Orloff

ZBW

 

 

Astrid Orth

SUB Göttingen

 

 

Cornelia Lang

UL Regensburg

(proxy Christina Prell)

 

 

Peter McCracken

Cornell University

 

 

Ethan Freestone

K-Int Dev

 

 

Sam Hepburn

K-Int Dev

 

 

Frank Manista

JISC UK

 

 

Simone Gruner

SLUB Dresden

 

 

Michael Wolgemuth

SLUB Dresden

 

 

Michael Kozyba

UL Braunschweig

 

 

Davide Del Duca

UL Chemnitz

 

 

Jack Golding

K-Int

 

 

Jasmin Heuer

UL Frankfurt

 

 

Claudia Schwanhold

UL Greifswald

 

 

Veronika Reinertshofer

UL LMU Munich

 

 

Jessica Harris

U Chicago

 

 

Lukas Burkhardt

FHWS

 

 

Katrin Gärtner

UL Mainz

 

 

Regine Ries

UL Mainz

 

 

Lara Moch

BSZ Library Network Konstanz (bwFOLIO-Project)

 

 

Bernd Oberknapp

UL Freiburg (bwFOLIO-Project)

 

 

Tatjana Clemens

UL Frankfurt

 

 

Wilhemina Randtke

Georgia Southern University

 

 

Sandra Wilhelm

 

 

 

Stefan Dombek

UL Leipzig

 

 

Yuliia Tykhomyrova 

UL Greifswald

 

 

Jennifer Franke

SLUB Dresden

 

 

Nina Stellmann

VZG Göttingen

 

 

Robert Heaton

EBSCO

 

 

Paivi Rentz

Texas State University

 

 

Lilly Zirngibl

 

 

 

Marya Kovalenko

 

 

 

Paivi Rentz

Texas State U

 

 

Mathias Meier

 

 

 

Sven Marcus

 

 

 

Susanne Janning

UL Mainz