2021-07-14 Meeting notes

5min

Introductions

 TC governance/organization

Newly elected TC members will takes effect today, July 14

Questions:

• Does the meeting time still work for everyone?

  • Yes, we will keep the same time.

  • Note: current TC documents say meet every other week or as needed, but we have had a lot of business. Need to update the documents?

• Decide who has 1-year, 2-year terms.

  • Zak, Jeremy, Mark D. have volunteered for 1-year terms

  • Will need total of 5 to have 1-year terms

  • Will revisit in October

• TC self-governance... 

  • Who will be the convener?  Rotating responsibility? Full set of officers? etc.

    • Split responsibilities:

      • Chair/convener: set agenda, act at whip to move conversation towards goal

        • @Craig McNally

        • Note: @Jeremy Huff will fill in for the next two weeks

      • Scribe/note taker (could rotate?): @Zak_Burke for next week, will rotate by surname

      • Liaison to PC: @Tod Olson

    • Should be clear on the goals of agenda items:

      • Does this item require a decision?

      • Is this item just discussion?

  • Need to list the specific responsibilities:

    • See Tech Council Charter

    • what is the business of the TC and what does the TC need to do to conduct that business and have a suitable record?

• What does the decision making process look like?  Voting?  Lazy Consensus?  Something else?

  • Get something agreed to and written down (on the wiki)

  • Decision making:

    • Default to lazy consensus, with ability to escalate to a vote

      • voting member or non-voting guests can call for a vote

      • Votes will be by Yes/No (or +/-) in Zoom chat

      • Process:

        • Call for vote

        • Call for (additional) discussion

        • Vote

    • Any decision requires a quorum

    • Decisions must be recorded, and decisions decided by vote

      • Decisions made by lazy consensus may be challenged/called for vote by a TC member who was absent

    • It is possible to informally poll all present

  • Quorum: at least half (6) of elected TC members

  • Meetings are recorded and stored in Technical Council > Recordings folder in Google Drive

• Review relationship with PC and CC, see FOLIO Governance Model