*2016-12-16 RM Notes

At this meeting, the RM team heard reports from two small groups who reviewed some of the work documented in Boston.

Financial Management

Scott Perry and Kim Maxwell reviewed and added detail the financial management activities document
One important point that has come up multiple times is the the difference between accounting at the university level and the library level
- University level systems are usually flatter with only a few pots of money
- Library systems are broken down into many more funds, because libraries are trying to track and understand more about their spending, including:
  - Who is authorized to spend funds
  - What subject areas are being supported
  - The source of the funds
- There may be a way that FOLIO can support the libraries needs using a less complex structure
- Tagging is one possible solution to this problem that seems to have gotten a positive response from the group
The parts of the document that relate to paying invoices may need to be broken out into a separate workflow – the important part to consider for this discussion is the affect that paying an invoice has on your funds
Reporting will need a lot more detail too, as funds play into many other types of reports
A few people from the group will document this workflow in practice using video, screenshots, and/or text
- Scott
- Kristen
- Kim
Due date for this work is Jan. 6

First-time/One-time purchase

Bill Verner, John Ballestro, and Ann-Marie Breaux reviewed and added detail to the first-time/one-time acquisition activities document
They got partway through the document and will finish next week
We will wait until their work is finished to do a more complete review
A few people from the group will document this workflow in practice using video, screenshots, and/or text
- Bill
- Kristin & Susan Martin
- John
Due date for this work is Jan. 6

Renewals

Charlotte and Filip are still working on transcribing the work from Boston
The renewals activity document should be complete by the end of the day
Virginia and Martina will review it when it's ready and aim to report back on Jan. 6

Knowledge base work done by Marc Johnson

Marc Johnson of K-Int has posted some preliminary work modeling the intersection between a knowledge base and FOLIO
He has posted a write-up and begun a conversation on Discuss
Some members of the group have already been contributing to the discussion, but we would like to have an RM meeting dedicated to the topic

Logistics