2021-03-12 Resource Management SIG meeting

Minute taker

@Jesse Lambertson

• Product Council Minutes 2021-03-11

@Kristin Martin

• SIG Notes

  • new capacity planning team, ranking process coming shortly (march 19, released by march 22)

  • using a point pool to determine rankings

  • please continue to rank

  • a way to highlight the most important aspects

  • ::

  • Documentation:

    • Julie B

      • there is a place to outline doc needs

      • interns are helping

      • there is a glossary (want to make sure to have all terms defined)

      • more eyes and comments will be needed as the work continues

      • Documentation is currently tied to Honeysuckle

      • https://docs.folio.org/docs/

      • Receiving may be an area that needs attention

      • from chat (

        Here's a link to our wiki page to which you can add any documentation needs so we can make sure those are included. Thanks! https://folio-org.atlassian.net/wiki/x/qYlb)

Receive all on approval on invoice

@Dennis Bridges

• linked

• workflow 1

  • add a toggle to the invoice approval modal

    • receive all expected pieces

    • example of a one-time order of 4 copies of something to the main library

    • status is determined by whether 'release encumbrance' is checked or not

      • if it is NOT checked, the toggle will tell the system is 'partially' received'

      • release encumbrance needs to be toggled to acknowledge the order is fully paid

    • Approving an invoice would mark all those items received for that action?

    • quick-receive, but could apply to multiples

    • this would include all POLs and invoices on the order

    • other approach would be to include the information in the invoice line itself

      • (to receive on approval)

    • another way to think about it would be to consider these received items to go to 'in process'

    • to receive is the only way to do this (either in batch or one-at-a-time

    • it has to be 'in-process' for anything else to happen to it

    • could be 2 mechanisms

      • one for the single

      • one for all

        • depending on context

    • with EDIFACT, though, total automation could be better

    • there may be an issue of the timeline when invoices come in in a different time than when the items actually come in

    • Dennis asking for validation of these efforts with invoices, or the like, to get more examples and to get as much assistance that would be very helpful

      • need valid use cases

    • the first use-case already is given the thumbs up

    • ::

@Dennis Bridges

• there are different workflows for printing to PDF

  • vouchers

  • invoices

  • ?

• 2 possible workflows

  • user is interested in 1 specific order

    • find print action in menu

    • from chat (Reminders are also an interesting feature for printing )

  • Some functionality about exporting order data to PDF (instead of, say, csv)

    • you would print all these orders to one PDF file

    • could determine the number or completion of fields being added to the PDF

  • the single-order print-to-PDF is the priority for most situations

  • Team is looking at a combined workflow that blends the two above options

  • there would be a basic template for the print, but this could allow for some choice of fields

  • mockup of print-to-PDF priority information

  • Looking for some kind of basic template to work this out for compromise with design time

  • from chat (Probably would want a standard number in the table. )

  • other examples needed other than orders?

  • this print tool is selecting information for the browser print to PDF function

    • the tool itself is NOT generating a PDF (It is relying on the standard browser print-to-PDF capabilities

  • Are there other record types or examples that are needed?

  • Another mention of print reminders

    • from chat (regard to PDF. normally the institutions design their own format with University branding with logos. maybe design something generic will be solutions for few libraries and will no be efective. i have seen others finaces software that has its own printing app )

Other topics

@alll

• other topics?

  • Question about how to track what is being developed and how RM decisions and meetings to into this larger dev flow and comment

    • how much time should be given to small group meetings vs RM SIG meetings?

    • some perceive that the small group has already made decisions, and that RIM SIG is behind the curve on dev decisions

    • from chat (The reporting sig has functionally split into rm and erm (along with ra, etc.) related to the rm reports )

    • Question of cadence and effectiveness of time and work (ERM, Acquisitions small group, RM SIG,) 

    • from chat (It is very useful for people like me that are going to implement soon to sit in on these meetings to get a lay of the land )

    • it is a balance

    • suggestion about more focus groups

    • Also, issues for single vs ongoing orders, and how these questions find a home in acquisitions, RM SIG, ERM, etc...

    • @Kristin Martinwill reach out to POs about these questions