2022-11-14 Meeting notes

Nov 14, 2022

Date

Nov 14, 2022

Attendees

@Simeon Warner
@Paula Sullenger
@Tom Cramer
@Mike Gorrell
@Hkaplanian
@Marko Knepper
@Kirstin Kemner-Heek
@Rachel Besara
@Kathleen Berry

Guests: @Kristin Martin (PC rep); @julie.bickle (LMU); @Jesse Koennecke (PC rep); @Ian Walls (ByWater); @Marc Johnson (TC rep)

Discussion items

Item	Who	Notes

Item	Who	Notes
Fundraising for technical editor (update)	@Mike Gorrell & @Simeon Warner	Two requests have gone out to FOLIO Members, and we have commitments from 3 organizations (Five Colleges, University and State Library Darmstadt, Germany, and GBV) totaling $4,000. Others are considering. Next steps? What if we collect more than was asked for? Clarify, when Marcia can continue and for how long? There is a volunteer as technical editor fpr 10 hrs. / week. - but would strongly welcomes some training: Kirstin will reach out Next steps: again contact the community again - contact Marcia for 1 month and hopefully more @Alexis Manheim , please reach out to Marcia
Things that could be better for FOLIO	@Tom Cramer	Grouped List of Things \| Summary TLDR Slide Deck \| Jamboard for interactive exercise Demo held by @Tom Cramer Excercise to a Google Jam Board: https://jamboard.google.com/d/13TywcjK3f9u9JDLH8YQq6MQm-DCHz8KTCxoEBCc3Zo4/viewer?pli=1&f=0 → please all, start adding sticky notes on the board! Worked out fine. Discussion on the Jam Board! from the chat - only content related messages: Von Tom Cramer an alle 04:28 PM https://jamboard.google.com/d/13TywcjK3f9u9JDLH8YQq6MQm-DCHz8KTCxoEBCc3Zo4/viewer?pli=1&f=0 List: https://docs.google.com/document/d/1JBWaeSniMR6BbhQ0xMMrklULUD_ThKCTF3bt-lwITUs/edit#heading=h.u4dblrdd5dt5 slide deck: https://docs.google.com/presentation/d/1x2jON9yjEQboPlXiwFm8pqPT69g0wCDCD_4atR04atw/edit#slide=id.g17a270b2e47_0_129 Von Kathleen Berry (UMA/5C) an alle 04:36 PM I agree that folks have a difficulty with seeing the community as something they need to contribute to vs vendor. I think it is on us to make it easier to step up and contribute, maybe mentor newer members Von Paula Sullenger - Texas A&M an alle 04:38 PM Who can edit the jamboard? Can anyone looking at it change it? Von Kathleen Berry (UMA/5C) an alle 04:39 PM we could change the permissions post meeting to view only if there is a concern about editing after the exercise Von Ian Walls an alle 04:46 PM Terms definition: https://docs.google.com/document/d/1kPyBw9BwZxSHJW700ZTh3h0W5_qfeInaHjIu8eUKmZ4/edit Von Marc Johnson an alle 04:49 PM There are already multiple groups passing the parcel on the terms challenge Von mir an alle 04:50 PM Right Marc Von Marc Johnson an alle 04:51 PM I think the community aspects of these topics that Kristin mentioned are really important. Many of these topics are about folks collaborating and agreeing on stuff, otherwise they aren’t valuable. That has to be an inherently collaborative process Von Ian Walls an alle 04:54 PM absolutely agree that we need to get folks to agree about terms and things. But as noted earlier, there is a lack of empowerment in the community, so folks tend to wait on someone else to do/start the work Von Marc Johnson an alle 04:54 PM Platform minimal progressed outside of the councils. That ship has sailed. Von Kathleen Berry (UMA/5C) an alle 04:57 PM a digestible roadmap would help us define our resource needs and pitch ways to get involved Von Marc Johnson an alle 04:57 PM How can a roadmap be written when we acknowledge the community is aligned on what it wants to achieve? Action item: Jam board approach will be followd up by a tri-council meeting (date needs to be set)
Treasurer's report	@Paula Sullenger	Total of $425,000 in membership pledges $280,000 in payments received so far Will start sending reminders soon to those >90 days past due (only 1) Reimbursed OLF $11,670 for WOLFCon registrations (the free ones promised to member institutions) I will be out Nov 28, when does CC want a formal budget report, Dec 12 or Jan 9?
Other		Reference Environment update @Hkaplanian reports after discussions with Mark Veksler and other POs, there is no slack in any team to take on this work. It is estimated that 0.5 FTE could handle this work. The would be roughly $50k if an EPAM resource was contracted.
Community Organization	@Kristin Martin	Clarify in the community, who is responsible for all the roles we need to fill? Ensure, that all roles are always filled and we avoid breaks in knowledge transfer? Action item: bring this up in the next meeting in more detail!