2022-05-09 Meeting notes
Attendees
- Paula Sullenger
- Ian Ibbotson (Use this one)
- Marko Knepper
- Simeon Warner
- Tom Cramer
- Hkaplanian
- Rachel Besara
- dracine
- Maike Osters
- Kirstin Kemner-Heek
- Kathleen Berry
- Boaz Nadav Manes
Guests: Jesse Koennecke (PC rep), Ian Walls julie.bickle Marc Johnson
Discussion items
Item | Who | Notes |
---|---|---|
Community Council Terms and Election | CC | We need to identify which CC members have 1 year terms vs which ones will have 2 year terms. Per our Governance Model, seven members will have a 1-year term and eight will have a 2-year term Members who have already self-selected 1 year terms: We need two more individuals to claim 1 year terms. Additional 1 year terms: 7. Ian Ibbotson (Use this one) Now all decided, the 7 above have terms ending in June. They may run again however. |
FOLIO SMLLC Officials | Since its inception last year we've had the following individuals acting as FOLIO SMLLC Officials: 1) Boaz Nadav Manes - FOLIO SMLLC Manager 2) Kirstin Kemner-Heek - FOLIO SMLLC Secretary 3) Paula Sullenger - FOLIO SMLLC Treasurer None of these positions has a well defined 'job description'. The Governance Model says: FOLIO is required to have 3 positions per its SMLLC definition. These three positions are:
These positions will be appointed from the community by the Community Council. These roles are largely “in name only” (with the exception of the Treasurer who will have responsibility for managing FOLIO funds) and have no official designated role within FOLIO. Note that persons who take on these roles don’t necessarily have to be members of any council, but it is reasonable to assume they will come from the Community Council. Fiscal ResponsibilitiesThe Community Council is responsible for creating, maintaining and managing the budget for FOLIO. It is also responsible for collecting dues and other fees owed to the FOLIO project. These activities will be led by the FOLIO Treasurer. The treasurer shall be responsible for managing all fiscal transactions related to FOLIO and coordinating with the OLF Treasurer to ensure funds are collected and dispersed accordingly. The FOLIO Treasurer will not have a specific term. The FOLIO Treasurer will be appointed by the Community Council. The ideal FOLIO Treasurer will have the following traits:
Over this first year they have taken the following actions: FOLIO SMLLC Manager:
FOLIO SMLLC Secretary:
FOLIO SMLLC Treasurer:
There are no restrictions on the tenure for these positions, but, we should identify successors in case Boaz/Kirstin/Paula cannot continue next year. Paula Sullenger - willing to continue as treasurer even if not re-elected to CC. Working to untangle OLF and FOLIO money and thinks continuity valuable Kirstin Kemner-Heek - would be happy to pass the job on. Work is doable and would be happy to help someone else get started. Everything is in place for MOU requests this year so that will be an easy transition. Would, however, be willing to continue if necessary. As Manager, Boaz has served as primary point of contact and involved with recruiting and onboarding discussions. Ensures the right letters go out. Tom Cramer - would be best to run the CC election before we determine officers for the SMLLC. – agreement | |
WOLFcon | CC participation? There is quarterly update and a number of inter-council meetings, possible internal CC meeting. Looks like about half CC plan to attend, other half are maybe How do we structure process around "free registrations"?
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Updates: | CC | 1) Membership Drive MOUs for all current partners have gone out. Will send more based on responses to the membership drive. 2) Elections PC and TC both have 5 open seats. Jesse Koennecke notes that PC has finalized list of 1 and 2-year terms ACTION -Simeon Warner to complete pages for each council and send out announcement Boaz Nadav Manes notes that we had good engagement with the elections last year but we must be careful to maintain or extend this engagement. 3) Treasurer Paula Sullenger presented fairly firm estimates for the remainder of FY22, with an approximately balanced budget. Estimates for FY23. We note AWS fees are currently running at $20k/month and some think they may increase. A TC group is looking at this with a view to optimizing use, including use of reserved instances. However, Marc Johnson notes initiatives such a performance tests, end to end tests, etc., that will necessarily increase our costs. AGREEMENT - Will retain FOLIO developer hosted at Cornell for July-December, cannot yet commit funds in CY23 Discussion of how we should think about the costs for development infrastructure. Should we aim to minimize costs? Should we ask that dev teams support their own dev infrastructure? Should there be minimal central infrastructure and then additional provided by dev teams? How would this get discussed in detail? Possible CC+TC discussion? AGREEMENT to discuss again at a later meeting. 4) Other |