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2022-01-10 Meeting notes

2022-01-10 Meeting notes

Jan 10, 2022

NOTE: This meeting is an internal CC meeting - no non-CC members will be in attendance.

Attendees

  • @Mike Gorrell

  • @Paula Sullenger 

  • @Hkaplanian 

  • @keven lw 

  • @Boaz Nadav Manes 

  • @Marko Knepper 

  • @Kirstin Kemner-Heek 

  • @dracine 

  • @Kathleen Berry 

  • @Ian Ibbotson (Use this one)

  • @Former user (Deleted) 

  • @Tom Cramer 

Discussion items

Time

Item

Who

Notes

Time

Item

Who

Notes

10 min

Fiscal budgeting details and status, including AWS costs and staffing costs/projections

@Paula Sullenger 

  • Excel sheet about resources: document in Google folder of Community Council

    • Aditya left the project: extra amount can be kept by FOLIO (from hbz)

    • Documentation: Marsha was funded by Leipzig:  funds / invoices are in balance - EBSCO takes over the funding for another few month in part-time to move the work over to others (Dracine: there are SIG reps who can take over and are trained together with the "Google season of Docs" people)

    • Member fees: all payed except a few smaller amounts

    • 1 developer can be continously funded until June 2022  - 1 developer left early

    • Simeon: Did you already discuss the fairly rapid upward trajectory of AWS costs?

      • Yes. One time saving due to a credit grand 

      • Ian provides additional information about some requirements to use the AWS grant

      • AWS funding  is secured in 2022

    • Test Rail: needs clarification

    • OCLC cataloguing costs: Mike G. will share the contract (was payed by EBSCO in the past)

    • Fiscal year 2022/23: maybe only income are member fees → needed for AWS - Mike G. will reach out to TC 

    • Please reach out to Paula for more questions

    • Cost overview: https://docs.google.com/spreadsheets/d/1HzUdxYTMAI83SUsL9SRqxQ1UtBwYG4Qf/edit#gid=195382836  (restricted access)

 

50 min

 Community Council Internal Retrospective

 @Mike Gorrell 

 Use this document to guide the retrospective discussion

  • Introduction of the retrospective idea 

  • Added input:

    • How do we measure our actions? Do we collect some statistical numbers?

    • Membership and a bit of charity are our project base → is this sustainable?  How to improve that?

    • Which topics remained open?

    • It's all about resources!  What do we need for sustainability in scope and qualification? 

  • Discussion and results in the document named above

  • Mike will wrap up and come back to CC to continue this discussion in a future meeting with defined next actions to be taken up.