2022-01-24 Meeting notes

Recap last week's meeting and Retrospective

@Mike Gorrell 

Reviewed financial situation: Bottom line is we are good for this FY. Ideally we can grow revenue (member subscriptions) so that we can fund more activity.

Retrospective:

• Several things that have gone well over the last 8 months:

  • We were able to create an organization separate from OLE with 3 councils and a treasurer and it’s up and running.

  • We had successful Elections

  • We did a successful membership campaign

  • We are continuing to define and clarify CC’s role in our community

  • The CC has been “pretty” engaged

  • Taken strides towards setting up regular communications with the community

  • We’ve laid the foundation for regular processes - we’ve started a lot of stuff

  • Able to live within our budget and pay our bills

• Things that could be improved:

  • Participation in this group is not as even as it could be amongst members

  • We haven’t finished a lot of things

  • We could have more open community members participating in the council’s meetings and activities

  • We need more direct communications with member organizations (examples - not communicated to Texas A&M’s interim Dean, not communicated with chinese members/prospects)

  • CC tends to be more reactive than proactive; we have a big gap with being able to have individuals and/or groups champion communication and speak/represent FOLIO proactively. 

  • We need more people doing things

  • We are not, in general, seeing more community development contributions - in fact may have decreased

  • Is there a “FOLIO fatigue” for developers and others?

  • We should have more balance amongst organizations contributing development; more than EBSCO

  • We could have a better argument for membership

  • We should spend more time doing the projects and less time with governance and other matters

  • Possible to enhance the membership/operation model is to have development support for specific modules

• Actions:

  • Develop an articulated framework for maintenance 

  • Craft the membership drive this year around our actual needs (i.e. specific roles, costs, etc.)

  • Review and redesign the MoUs to be more reflective of our current needs

  • Define which costs should be “FOLIO” costs and which things should we strategically define as contributed - a theory of resourcing and how it is applied.

  • Should we consider hiring someone professional to raise funding?

  • Can we define more roles defined within the CC rather than everything being volunteer-based or delegated to subgroups.

  • Review the FOLIO Manager definition (single person vs group)

 Roadmap from Product Council

@Jesse Koennecke  

Present PC's  Roadmap 

•  https://docs.google.com/spreadsheets/d/1e0ydj6vcjKNGFBdit0X4FioLmV9z6XgubOfwN2h_ZfE/edit#gid=2142006984

• type	key	summary	assignee	reporter	priority	status	resolution	created	updated	due

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•  Discussion

  • Harry: great work - are orphaned applications considered as well?

    • Could be a roadmap theme - but due to "cone of uncertainty" its unclear, who will pick that up

    • Visualisation to produce overviews about topics that are addressed / not addressed

  • Filtering process 

  • Ian I.: great agreement - this was asked out of different contexts! 

    • Roadmap could be used for necessary gap analysis as base for libraries

    • And full overview for customers view, support RFP

  • Advantage: overarching language - addresses functional and technical people 

  • Dracine: documentation  and its versioning in it could work to help gaining overview

  • Mike: How can people participate in this process to drive the discussion forward?

    • Please comment in the document

    • Maybe simplyfied view on document could be a goal

  • Kirstin: use document for review purposes on a regular base - gain overview and direct resources

OLF Board Seat Nominee

@Mike Gorrell 

Annually the OLF selects a Roundtable Representative to the OLF Board of Directors for a one year term. @Paula Sullenger filled that role last year and would like to do so again. Are there any objections to nominating Paula again this year?

• CC agrees!

Details of this Roundtable Representative

Membership Drive

@Mike Gorrell 

Review Calendar, proposed plans and existing thoughts

Proposed specific efforts:

1. Letter to existing Members to be sent in early February

2. Letter to orgs active in FOLIO but not yet members - to be sent in early February

3. Letter to orgs who signed up for the FOLIO Newsletter but who have not yet shown up in the community

Thoughts? 

• Agreement on sending 3 letters to address the different key groups

• Be more specific about the needs?

• Harry: start with "thankyou", add more information what was done with the money, and then add specific needs

• Dracine and Boaz added a document:    

• Harry: mention much more innovative projects of FOLIO and things that have been done

  • large number of EBSCO customer libraries are looking at EBSCO being their sustainable vendor in the project

• Please add more comments!  

Web Site review

@Mike Gorrell 

Proposed outline, some of proposed text

• Hearing back from EBSCO design team → Rachel

• Please review the documents

Information - any questions?

• Community Update Meeting

@Mike Gorrell 

February 11th @ 10:00am Eastern - agenda: 

1. CC update - 12 minutes (MDG)

2. PC Update - 12 minutes (Jesse/Kristin)

3. TC update - 12 minutes (Craig/Jeremy)

4. WOLFcon update - 12 minutes (MDG)

5. FOLIO.ORG Website update - 12 minutes (MDG)

• Invitation goes out today

• Announce new web side

• LTS Discussion is happening

@Mike Gorrell 

@Kristin Martin @Steffen Köhler @Hkaplanian and @Mike Gorrell are meeting to recommend which release should be the first LTS release for FOLIO.