2024-12-16 Community Council Meeting Minutes

Meeting schedule reminder

@Simeon Warner

Jan 13 slot is joint with the other councils, FOLIO Tri-Council meeting

Note taker for Jan 27 - @Mike Gorrell

FY25 budget

@Kathleen Berry

Discuss and approve budget updated to reflect anticipated $360k total annual AWS spend as discussed 2024-11-25 Community Council Meeting Minutes

• FY25 budge has increased a little due to new members

• About 85% of the way to getting the annual budget in, some funds coming in still need to be accounted for

• Took about $200K of annual income to a savings account, can pull from it if needed

• Total expenses currently exceed annual income, when carry over is a applied, this will be covered with about $90K wiggle room

• Reserve funds are funds that have been in the checking account, we’ll be using about half of the carry over to cover the budget

• Downtrend on total annual income, total annual expenses are significantly going up due to increase in AWS costs as well as the cost of professional positions

• FY25 projected costs for AWS doesn’t include anticipated decrease with roll out of Eureka because that won’t happen until the end of the FY; multi-dev environments have increased costs, now we’re trying to capture actual expenses as apposed to projected

• Squeeze on budget from AWS needs to be absorbed but not a concern long term; decrease in dues is more concerning for longer term and should be addressed

• Developer Advocate role, have discussed keeping this role, TC is planning a retro on the position but haven’t yet due to spending time discussing Eureka

• Would be good to look at the Developer Advocate’s role and how this role serves developers, cross council discussion would be necessary to define this

• Everyone present agrees to this budget and FY25 budget is approved

  • Snapshot copy in CC folder:

In-person CC + meeting

@Simeon Warner

Have a set of dates in Feb/Mar that work for LC, will send out Doodle today

• Respond by end of business on Thursday, will look at responses at the end of the week and decide on the date that looks best

Member Meeting Planning

@Christopher Spalding

@Kirstin Kemner-Heek @Boaz Nadav Manes

From 2024-10-28 Community Council Meeting Minutes@Christopher Spalding@Kemner-Heek, Kirstin@Boaz Nadav Manes volunteered to begin to scaffold a structure for regular members meeting in which a clearer definition of membership-added-value is expressed. Various CC members have expressed an interest in better defining the value proposition for administrators as well as focusing on more intentional marketing and fundraising (business case) for the project.

• Will need to push off discussion

Release Management Stakeholder Group

@Mike Gorrell

• Good to have a slot on the agenda for updates

• @spampell will attend

Topics for new year

• Think about how to increase membership, membership has decreased but number of institutions adopting FOLIO has increased

  • Previous iterations of CC have discussed mentoring for new members