2024-11-11 Community Council Meeting Minutes

Future note takers

@Johanna Radding will take notes at the next meeting Nov 25, @Edwin Pretz on Dec 9

Better Sample Data Working Group request for community support

@Yogesh Kumar @Lee Braginsky

Yogesh Kumar and Lee Braginsky have worked on a proof-of-concept for dataset anonymization. PII data is replaced with randomly generated data, loan history is scrambled, and acquisitions data is scrambled or randomized. They are looking for 2 Java developers from the community, with SQL and folio schema knowledge to help develop the tool as something we can in Github to share, so interested institutions could scramble their data. We thought maybe we should bring this to the CC to demonstrate and request the ask? See: 2024-10-08 Better Sample Data Meeting notes

• @Lee Braginsky from EBSCO presented on a anonymization project to scrabbling PII but allow for patterns to remain. Data was from an unnamed organization that had allowed a test on their user data.

• Randomized lends and names.

• Automated 2400 tests will need changes to use new data.

• Manual tests are ready to go.

• POC code, but showed the effort could was successful

• Asking for 2 mid to senior devs for 2 sprints that are aware of FOLIO data schema.

• Looking to build a tool that will allow for production ready data sets for testing.

• Question from CC regarding best practices for data governance.

• Question from CC regarding understanding if we are missing anything.

• Lee, “delivering a tool set.”

• Question from CC regarding testing current test data from POC.

• POC information on the wiki. link

• Question from CC regarding “why this POC” brought to the community.

• Support for the idea to build the tool.

ACTION: Future conversation. Will address in next meeting.

AWS costs

@Simeon Warner, @Shawn Nicholson

• Update from @Shawn Nicholson on Costs Control group

• Update from @Simeon Warner and @Christopher Spalding on discussion with EBSCO around funding “truly shared infrastructure”

UPDATES:

• 30k cap is being followed.

• Reports coming from AWS dashboard directly to help with planning.

• Conversations have happened with EBSCO Dev regarding shared infrastructure

  • Currently working to split this years budget vs planning going forward as far as community sustainability.

Questions:

• Alarms question regarding threshold warnings and shutdowns.

• Suggested hygiene when changes are being made to the larger AWS environments.

• Question regarding AWS costs and using other services.

ACTION: Update in future CC meeting.

Member Meeting Planning

@Christopher Spalding

@Kirstin Kemner-Heek @Boaz Nadav Manes

From 2024-10-28 Community Council Meeting Minutes @Christopher Spalding @Kemner-Heek, Kirstin @Boaz Nadav Manes volunteered to begin to scaffold a structure for regular members meeting in which a clearer definition of membership-added-value is expressed. Various CC members have expressed an interest in better defining the value proposition for administrators as well as focusing on more intentional marketing and fundraising (business case) for the project.

• Pushing out to future meeting. ACTION: @Boaz Nadav Manes will gather group to meet.

Governance Model review

@Simeon Warner

Google Docs copy per agreement at 2024-10-14 Community Council Meeting Minutes

• Opinions on tidy vs more major work?

• Sub-group?

Questions:

• Mop up on governance model…or gathering face to face.

• Poll online leaned towards meeting.
  
  

Comments:

• Start with touchup online and engage on current documents.

• Best to do the tidy right now, but later look at a larger vision.

• Build out a list of items to address right now, and then determine what is next regarding governance gaps or deficiencies.

ACTION: Come to next meeting with thoughts about gaps and areas to tidy. Also come to with ideas for face to face meeting, hosts, etc.

CC Google Drive folder permissions

From 2024-10-28 Community Council Meeting Minutes: We need to update this to reflect current CC+officer membership. Who has the permissions and is willing to add and remove people?

ACTION: @Mike Gorrell will adjust perms on Google Drive for CC co-chairs. - DONE, and nobody on the call reported access difficulties