MARC Holdings
What is a holdings?
Might include the following information: location - Where I can find the book?; enumeration and chronology - What volumes, issues, and dates of this journal does the library have?; access statements - Does this database have any access restrictions, for example, available to some patrons but not others?
Represents the resource rather than a physical manifestation (item or multiple items) or website link. For example, for a journal, the title might be the entire journal from first issue to last with the title representing the complete journal start to finish. What is physically on the shelf, or in a database, might be a partial run of that journal with just some issues or years of coverage. The holding expresses the intellectual resource / run of that journal available from a specific source. Checking the holding statement allows a patron to quickly know where to grab the article they need (published in a specific issue/volume on a specific date) - electronic database, their own library, or another library represented in a union catalog / discovery tool.
Essential for concisely and accurately representing multipart resources (i.e. journals, serials), or resources where different copies can have a different state (i.e. looseleafs).
Of particular interest to consortia and to libraries sharing materials in federated search. In a consortial setting, multiple libraries using FOLIO can use a shared title record, and attach their holdings and items to that record. While a library operating in isolation might put holdings information in local notes, a library operating in a consortium would attach holdings to a shared title, and then put local information in the holdings statement. Holdings would have the information about what that institution has. Crucial to this is that the MARC holding is a published open standard, while there is no published open standard for item metadata (item metadata is determined by each ILS/LSP) nor for FOLIO holding, but rather item and FOLIO holding are artifact of the software implementation. In a union catalog or federated search environment, when all members use the same published open standard, items will show the same information in the same ways in the union catalog or federated search, allowing users to research and find library materials.
Used by some library systems
Will be allowed in FOLIO, but not required
Published open standard: http://www.loc.gov/marc/holdings/ and https://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd
Only meaningful when paired with bibliographic data
MARC Holdings Example
LDR 00241cx a2200109z 4500
001 2125586
004 1735560
005 20090322140157.0
008 0005172u\\\\8\\\4001uu\\\0000000
014 1\$aAJC6081CU003
014 0\$9002122879
852 80$bnus$hVault 49 Sec.36 Drawer 8
MARC field | Data element |
001 | Holdings Control Number |
004 | Related Bib Record Control Number |
005 | Date/Time Stamp |
008 | Coded Data Elements |
014 | Linkage Number |
852 | Physical Location Information |
856 | Electronic Location Information |
What a library user sees - https://newcatalog.library.cornell.edu/catalog/1361501 (not related to above)
FOLIO Requirements - Phase 1 - Store MARC Holdings record and Connect to Inventory Holdings record
There are some FOLIO customers that will not create FOLIO (Source) Holdings record. Instead they expect to create/edit MARC (Source) Holdings records in FOLIO.
Our work is to support those customers that prefer to create/edit MARC (Source) Holdings records in FOLIO.
Our work must start I believe in this order
Store MARC Holdings records to SRS (no UI) (UXPROD-1575)
Then Connect SRS MARC holdings to Inventory holdings so that MARC is seen as the underlying source for the Inventory MARC holdings record (UXPROD-1575), (UXPROD-1448), (UXPROD-2858).
Align MARC Holdings to Inventory Mapping [See MARC Mappings Information]
Develop a CLI for mapping
Ensure an Inventory Holdings record field that is mapped to a MARC field cannot be edited if Source = MARC. You can see this treatment in action if you Edit a Inventory instance record with Source = MARC
Generate HRID for MARC holdings record (this might be a given)
Must ensure that MARC bib record is connected to the MARC holdings record (MARC 004)
FOLIO Requirements - Phase 1 - ROUGH Mockups
Inventory app > Holdings record when Source = MARC
FOLIO Requirements - Phase 2 - Edit MARC Holdings via quickMARC and View Source (rough mockup display on your right)
We need to provide a quickMARC UI to allow a user to edit its library's MARC Holdings records
We need to support the ability for the user to View MARC Source
FOLIO Requirements - Phase 2 - ROUGH Mockups
Inventory app > Holdings Record > Actions menu
Edit MARC Holdings in quickMARC
View Source
FOLIO Requirements - Phase 3 - Derive a new MARC Holdings via quickMARC and support moving a MARC holding to another MARC bib record
Support ability to derive a new MARC holdings record via quickMARC. Similar behavior to what we did for derive a new MARC bib record BUT data import may not have extended capabilities to support importing MARC holdings by this time frame.
Support ability to move a MARC holdings record to another MARC bib record. This functionality is currently supported for Inventory instance record.
Handle delete MARC (Source) Holdings record. Currently you can delete a FOLIO (Source) Holdings record.
FOLIO Requirements - Phase 4 - Export holdings via Inventory app