2023-01-09 Meeting notes

Date

09 Jan 2023

Attendees

Paula Sullenger

Ian Ibbotson (Use this one)

Kathleen Berry

Maike Osters

Kirstin Kemner-Heek

Guests: Kristin Martin (PC); Ian Walls ; Jesse Koennecke (PC) ; Owen Stephens; Marc Johnson (TC) ; Jag Goraya (K-Int);

Paul Kloppenborg (BSZ); Thomas Risse (HeBIS)

Discussion items

Item	Who	Notes
Welcome Hebis members (~5min)	Marko Knepper Simeon Warner	Thomas Risse (UB Frankfurt) represented the 5 new hebis network libraries and introduced their project 40 libraries in the hebis network together with the central office. Want to implement FOLIO and the project is lead by the 6 university libraries of the network.
Treasurer's update (10-15min)	Paula Sullenger	Have received ~$345,000 in membership fees, ~3,500 in documentation/editor support ~$166,000 in expenses so far Finances on track so far Technical editor support: Extra track. Index Data commited an extra 500.- $ last week. Invoices are send out until today $ 3,500 came in the account. 15.800 $ are commited so far. Who will be responsible for Marcia? Answer: Kristin Martin and Alexis Manheim Chat: Von Simeon Warner (he/him) an alle 04:13 PM FY 23 FOLIO Technical Editor Funding Request Von Tom Cramer an alle 04:15 PM We agreed that the PC Co-Chairs will manage the documentation effort. Thank you Kristin & Alexis!
Tri-Council Meeting	Simeon Warner	The first Tri-Council meetings will be held Thursday January 12th at 9:30am EST. The agenda is: Topic: "What is FOLIO?" Try to reach agreement on terminology... Simeon and Kristin to provide strawman definitions the FOLIO "platform" vs "product" what is an "app" etc. DRAFT - please add comments, if you can't attend the meeting Update on where various related efforts stand... platform minimal Julie Bickle's group/FOLIO builds etc. Question: is it realistic to have a "definition" meeting and reach a result? don't make it the focus of the discussion Try to reserve a little time to discuss other actions from "what can we do to make FOLIO better?" Zoom Meeting URL is at https://zoom.us/j/867230970 Chat: Von Jag Goraya an alle 04:19 PM Where can the agenda for the Tri-Council meeting be found pls? Von Kat Berry \| UMA/5C an alle 04:20 PM https://folio-org.atlassian.net/wiki/display/CC/2023-01-09 its included as a line within today's agenda, Von Tom Cramer an alle 04:21 PM https://docs.google.com/document/d/1sZFdV6FgvtfBOgRFTuXQ3ipUcroQTch0Y7itELqt-58/edit#heading=h.6wu5o34mdl5m https://docs.google.com/presentation/d/13rp5P5umgUbwAM63_0CZ5j9N1AoPjShdiN-BLz84UP8/edit#slide=id.p
FOLIO Resourcing Working Group	Tom Cramer	Presentation of work to date and discussion (draft slide deck \| working doc} group: Tom, Paula, Marko, Ian, Ian, Marc, Harry, Kirstin Tom: presentation of slide deck Harry: initiative matches other initiatives of the community - is describing the issues the projects faces today ACTION - ALL - Add comments to the presentation deck before next CC meeting on 23 January Kristin M.: Lightly centralized model describes in a good way the recent situation and helps with a better picture Ian: brings in a philosphical approach → please add summary Jag: there is a transition and not just a single model - how can movement be structured? Reach sustainability and attraction. Marc: context of 3 models → moved from alternative models to a combination options Von Kristin Martin an alle 04:40 PM That is good feedback for the Roadmap work. Maybe that's where we start. Kirstin: agreed, see some points in sheet comment Marc: what are we aiming for? Simeon: we need a period of comments and then decide, how to continue Tom: is 2 weeks time ok - until next meeting. 2 action items (beisdes) better characterize what specific steps are needed and do it draft charter in a month? Yes. Chat: Von Jag Goraya an alle 04:33 PM Good overview - thanks Tom. If Lightly Centralized is the natural next step for FOLIO, what comes after? Would that be a bridging step to a Developer-driven Marketplace? Is DDM the aspirational model? Harry: can be an option "Lightly Centralized" can be done in parallel to DDM Von Jag Goraya an alle 04:44 PM @Tom 100% … the model should evolve as scale and adoption changes. Von Jag Goraya an alle 04:45 PM As part of that I'd like to understand what the exit or maturity criteria for that model would be … how do we know that it has served its purpose and FOLIO is ready to transition to the next model.
Email list proposal	Tom Cramer	Proposal to embrace email lists as a complementary communication channel for FOLIO. Also sunset Trello and assess Discuss. Presentation by Tom FOLIO-announce email list Ian: will there be an archive? list tool "simplelist" has an archive other option: publish to Slack channel How does that fit with the FOLIO newsletter marketing list? Is done by OLF newsletter list, because FOLIO has no own approach Marc: what email list is at the botton on the FOLIO webside? How does that fit in? ACTION - Tom/Kat/Simeon will move forward with FOLIO-announce Folio members list is maintained by FOLIO secretary together with MOU's Trello AGREEMENT - can be deprecated ACTION - Tom will work with Peter to shut down Trello Discuss: not very much used Ian: What could be used as some kind of FAQ for libraries? Simeon: if Discuss shall fulfill this need, we might want to deprecate the recent one and make a fresh approach Result: no voices from CC to keep Discuss Action item: Simeon will take to chairs meeting Jan 10 to discuss how to move ahead with deprecation of Discuss
		Zoom Meeting stopped here! TBC
Proposed change to FOLIO Governance Model to specify how to handle ties in elections	Simeon Warner	NO TIME - NOT DISCUSSED Issue raised in 2022-06-27 Meeting notes. I propose adding to the FOLIO Governance Model#Electionprocess section: In the event of a tie in any community council election, the current chairs of the council, excluding any involved in the tie, shall break the tie. If all current chairs are involved in the tie then it will be broken by random selection.
Proposed changes to FOLIO Governance Model document to separate out membership levels and benefits	Simeon Warner	Issue raised in 2022-06-27 Meeting notes. 1) Change FOLIO Governance Model#Needs to replace the following text: Member organizations will be relied upon to provide the resources that make FOLIO viable and sustainable. Resources can be in the form of cash or human resources. The hard costs are (FY21) estimated to be roughly $135,000 per year. The project has a core team of 10-20 contributed individuals, that are creating and maintaining the FOLIO platform, independent from teams building new features. These are the resources that the membership program is intended to provide. with: Member organizations will be relied upon to provide the resources that make FOLIO viable and sustainable. The Community Council shall be responsible for determining and updating the FOLIO Membership Levels, including contribution amounts and any associated benefits. 2) Extract/remove section FOLIO Governance Model#MembershipLevels to a separate document "FOLIO Membership Levels" created parallel to the governance model document but expected to be updated each year. Link this document from the text "FOLIO Membership Levels" above. AGREED via Slack vote 2023-01-12 with 2/3 majority and no objections ACTION - Simeon to make the changes - DONE, see FOLIO Membership Levels and FOLIO Governance Model