2023-01-23 Meeting notes

Owned by Simeon Warner
Last updated: Jan 23, 2023 by Ian Ibbotson (Use this one)

Date

Attendees

Paula Sullenger 

dracine 

Ian Ibbotson (Use this one) 

Hkaplanian 

Marko Knepper 

Maike Osters 

Mike Gorrell 

Boaz Nadav Manes 


Guests:  Kristin Martin (PC), Marc Johnson (TC), Paul Kloppenborg (BSZ),

Discussion items

ItemWhoNotes
FOLIO Elections 2023Mike Gorrell 

Elections in 2023 - start early - volunteers to run the election. Review of the 2022 election.

Hkaplanian gave a brief update of the way responsibilities were split last time - with the work being divided between Simeon Warner and Hkaplanian. Volunteers asked to fill out their wiki pages and then that info validated collated into  a survey. Then a weekly check for anyone who didn't receive a notification.

Mike Gorrell seeking volunteers to run the process this time - and notes an element of comms needed. Last year number of candidates == number of seats. We would like to have more options this year. Also seeking to assign specific roles (Treasure, Secretary, Manager, Chair, etc).

Hkaplanian offered to continue to work the mechanical part of the process again this year. Also asked about the process for validating candidates suitability for the role. We would benefit from more representation from POs for example. Also - our ask could be clearer for applicants (List of qualifications).

Boaz Nadav Manes notes that there were requirements last time, but the numbers weren't there to make the filter meaningful.


FOLIO Resourcing Working Group

Tom Cramer  

Follow-up from discussion https://folio-org.atlassian.net/wiki/display/CC/2023-01-09+Meeting+notes

  • consider comments added to draft slide deck and ways forward
  • charter a new group to do this

Mike Gorrell asks if any comments added to the slide deck, and Hkaplanian seeking updates to 

https://docs.google.com/document/d/1BVTrXq4b098uAtcDL3ZLIJan65dIIbaNY1_hDhsvcQ4/edit

Mike Gorrell Seeks clarification on the existence of the "new group", all decided to wait for the return of Tom Cramer . Seems like a charter needs to be created. All agreed to wait for Tom Cramer to return.


Email list proposalTom Cramer 
  • Proposal to embrace email lists as a complementary communication channel for FOLIO.
  • Agreed last meeting to create FOLIO-announce email list (Tom/Kat/Simeon), remove Trello (Tom), and further consider the use of the Discuss platform (Simeon & FOLIO chairs)

noted that this is still an open question which is not yet resolved. Marko Knepper recalls that we thought there was consensus that this isn't a contentious decision. CC PROPOSAL that official consensus was that we should end of life use of discuss. Kristin Martin would like to formally bring the suggestion before the PC. Marc Johnson will do the same job with bringing the proposal to the TC. (no quorum)


Proposed change to FOLIO Governance Model to specify how to handle ties in elections

Simeon Warner but with apologies for absence – hope it can still be discussed, will be happy to take action to implement

Issue raised in 2022-06-27 Meeting notes.

I propose adding to the FOLIO Governance Model#Electionprocess section:

In the event of a tie in any council election, the current chairs of the council, excluding any involved in the tie, shall break the tie. If all current chairs are involved in the tie then it will be broken by random selection.

Rationale – good to keep tie break within the council concerned if possible, but need some external tie break if there it conflict of interest with current chairs standing. Random selection feels a little arbitrary but is unbiased and straightforward to implement. I'm not tied to that approach though.

Proposal: Decision delegated to each council - "Random" as defined by the relevant council. (no quorum)



Marko Knepper asked about arrangements for WOLFCon 2023.

Paula Sullenger notes - wolfcon run by OLF who are meeting this week