2023-09-11 Meeting notes

Date

11 Sep 2023

Attendees

Paula Sullenger

Guests:

Maccabee Levine (TC)

Kristin Martin (PC)

Hkaplanian (EBSCO)

Ian Walls (ByWater)

Martina Schildt (GBV)

Discussion items

Item	Who	Notes
Review and follow up with discussion on CC strategic ageda discussion from 2023-08-25 Meeting notes		From 2023-08-25 Meeting notes discussion: Give the council a strategic agenda for their election period and follow this up We've had this calendar but haven't been sticking to it very well, a concern brought up at the Chicago WOLFCon do a retrospective before starting freshly check after 6 month Have a backlog and maintain it Asking people to report to CC where appropriate: like the future developer advocate Have a "carry forward" area in the minutes Add the CC calendar to the minutes We need to decide how to spend our "extra" funds soon, 1st quarter of FY is almost over and no decision made yet Boaz: hire a consultant to help the CC define its role and become more effective Walls: perhaps the CC isn't as needed as envisioned Boaz: thinks CC has a relevant and needed role in oversight and as final arbiter in certain situations Christopher: CC also has an external role that we're not developing as well as it should Edwin: we have feedback, use it to develop a 2-3 year strategic plan Mike: think we have enough info to work on a strategic plan How can we start to surface and manage the most important issues of the product and the community? Goal for the next year Define this nearer in the Tri-Council Meeting and take away action items break it down in doable chunks Architectural evolution: Define and realize a process to solve the defined issues as a CC task (together with others) Have attempted to put some actions we are following up with below. Next steps?
Community survey	Tom Cramer	Repeat the survey from after Hamburg? Last year all PC, TC, and CC members were asked to ask three community members for feedback Things that Could be Better About FOLIO – questionnaire Things that Could be Better About FOLIO – results grouped by themes Presentation of results Results: Ex - Data import came up often, action items were developed This year - repeat the exercise within 3 weeks and analyze the results, then lay out the results and recommendations Boaz - thinks we'll hear the same things, need to actually implement some changes/decisions Mike - would part of the results be to see how well we responded to last year's survey? Tom - yes, and agrees with Boaz's comments
Other Business	Tom Cramer	From Tri-Council meeting: RFC (request for change) and architectural redo process Oct 12 - use CC meeting to have Tri-Council meeting to have architecture discussion Kristin - have a PC discussion planned on this Maccabee: want to get decisions done before the 6-week deadline so PC and CC can start working on them. Mike: some have reservations about some of the authorization changes proposed, are these being discussed? Maccabee: yes, issues can be brought up on the TC slack channel Boaz: would like to help with app store ideas Mike: how to get volunteers for this? He would like to volunteer Tom: yes, do need a way to have a group that is accountable for results Christopher: clarification on liaison role? Tom: TC has the lead on this, could include groups outside the councils. This is not the RFC process, it's about implications of what RFCs could trigger Mike: this group needs to have a way to bringing concerns to CC
Backlog of topics to discuss
FOLIO Applications	CC to name liaisons	Architectural evolution will focus on Applications in FOLIO first. (Platform and authn/z will follow.) TC launching RFC process for app changes described at WOLFcon. TC subgroup to document non-technical requirements & implications for discussion in community. CC liaisons to effort to work with TC volunteers and PC liaisons on bringing this convo to fruition.
Action items to follow up with
Developer advocate	Mike Gorrell Boaz Nadav Manes	See 2023-08-14 Meeting notes work the next steps out (scenario A or B and find a person): Mike G., Boaz, Owen Stephens, Jeremy Huff flesh out the job description and budget proposal
Write up and ratification of CC size change	Simeon Warner	From 2023-08-25 Meeting notes: Decision to change to 13 members and quorum of 7 - align with PC and TC: Action item for Simeon Warner : write up the change and let it discuss and ratify with other councils Simeon absent today, but he is working on this
Community communication norms	Tom Cramer Ian Ibbotson (Use this one) Christopher Spalding	From 2023-08-25 Meeting notes idea about changing the ask on SIG's! Information and discussion in the SIGs and a transport of summaries to upper levels asking how communication flows across the project, new people don't know, need some guidance for the project no update