2023-10-23 Meeting notes

Treasurer update

@Paula Sullenger 

FOLIO had to get a new credit card right before I took time off, the card is working but I can't view it yet so can't update Sept/Oct expenses.  Working with the OLF Treasurer to get that fixed.

Received FY23 report from the accountants but haven't had time to review it.

By next meeting I should have:

• Updated Sept & Oct income and expenditures

• Completed FY23 financial report

• Recommendation of how much to add to the FOLIO reserve account

ACTION  - Add 20mins for full update at next meeting → DONE, see 2023-11-13 Meeting notes

Other Business

@Boaz Nadav Manes 

TC conversations have some discussions on the best way forward and follow-on from 2023-10-12 Tri-Council Meeting

• @Maccabee Levine : He provides summary of CC to TC meeting that follows, question of whether there is enough awareness of TC and PC discussions with the CC membership. Cross council meetings are useful but are there ways to increase cross council communication. There is a group to discuss the application formalization being formed, that will cross councils

• @Jenn Colt : Would like clarity on the process of forming the application formalization group

• Possible need for governance discussion for things like new module approvals and release processes

• Desire for project manager but no likelihood of having one

• Suggestion that there might be CC liaisons to other groups, TC and PC have a number of liaisons

• ACTION - @Ian Ibbotson (Use this one) will serve on the architecture group and as liaison to CC

Backlog of topics to discuss

Developer advocate job description and budget

@Mike Gorrell @Boaz Nadav Manes 

See 2023-08-14 Meeting notes and 2023-09-25 Meeting notes

Discussion from 2023-09-25 Meeting notes

• We want to take account for both the situation of an independent contractor or someone associated with an institution. In the latter case we need to account for institutional overhead which varies (Cornell is 37%, Stanford is 30-32%)

• @Mike Gorrell to refine the budget request and seek approval via Slack.

Action items to follow up with

FOLIO Applications 

@Mike Gorrell 

Architectural evolution will focus on Applications in FOLIO first. (Platform and authn/z will follow.)
TC launching RFC process for app changes described at WOLFcon.
TC subgroup to document non-technical requirements & implications for discussion in community. 
CC liaisons to effort to work with TC volunteers and PC liaisons on bringing this convo to fruition. 

From 2023-09-25 Meeting notes

• @Boaz Nadav Manes @Mike Gorrell and @Simeon Warner volunteer

• Maccabee notes that TC is looking for CC guidance on process

Community communication norms

@Tom Cramer @Ian Ibbotson (Use this one) @Christopher Spalding 

From 2023-08-25 Meeting notes

• idea about changing the ask on SIG's!  Information and discussion in the SIGs and a transport of summaries to upper levels

• asking how communication flows across the project, new people don't know, need some guidance for the project

• no update

CC size and quorum change

@Simeon Warner 

Agreed by CC 2023-09-28 and added to 2023-09-25 Meeting notes.

• 2023-10-17 Reached out to PC and TC chairs asking for ratification at those councils per bylaws