2019-03-15 Meeting notes

Minute taker

@Kirstin Kemner-Heek

 Announcements/PC Updates

 @Kristin Martin

• No further updates on FOLIO Developers meeting, but more information will be forthcoming

  • small group is working on this - more information to follow

• Feature Review/Gap Analysis work has started

  • review all exisiting issues by insititutions

  • missing issues shall be added if necessary for "go-live" - all other wishes shall go through SIG process

• FOLIO Quality Dashboard and Bug Fest

  • Update from @Anton Emelianov (Deactivated)

  • Please check out the Quality Dashboard

• Codex: Technical Council determines there is not consensus about how to move forward with Codex

  • Clearer definition what codex is still needed

  • Communication between apps is an area to be discussed as well - there is already progress

  • Additional question: what is the vision of inventory? e.g. holdings / items in their own apps or not?

  • Normalizsation shouldn't happen in 2 places inside FOLIO - now happening through MARC in inventory; more to come

  • Question: how will the final conclusion regarding be codex reached?

    • First step: provide a vision for inventory

    • Breaking the larger codex vision in smaller pieces to deal with

    • TC is the address for the deep technical questions

    • Now available: Search in codex  - was done early in the project - then focus switched to inventory

    • Future need: Search across all FOLIO apps

    • More overview and understanding of consequenses needed - some kind of evaluation

Product IDs and how they display in Instances

 - This includes ISBNs, ISSNs, ISMNs, GPO numbers, catalog numbers, vendor product IDs, ASINs, UPC codes, etc.

@Ann-Marie Breaux (Deactivated)

• Slides  (https://drive.google.com/open?id=1xKT3L3A_HMF_iFU9wnhPIa6TDZQ2k-x-8VejYdXC6UU)

• A few answers/comments from the RM SIG meeting are noted in the slides

• Identifier in inventory and acquisition

• Control numbers, record and product ID's

• In orders: section for product ID's

• Is there a difference between product ID or record ID?

• Can be added manually, automatically from inventory (if title already resides there)

• example: 20 volume set - each volume needs to be ordered by itself (no set ordering needed)

• What ISBN / ISSN shall be transmitted to the vendors? All of them or a choice? Which choice?

• Different workflows need different data:

  • import from vendor

  • start in inventory with bibliographic data

  • start in orders = no item data for partial volume available

  • How to identify the "right" ID for the order process (= most relevant to the vendor)?

    • one agreed option: just take ISBN-13, drop ISBN-10

    • Offer a picking list of ISBN's to choose from for the order - see differentiation by the "addon information, e.g print / paperback"

    • Picking list for all kind of ID's?

    • e-material: bibliographic data maybe not sufficient - vendor specific information needs to be added to the orders  - if it is not orders via vendor webshop

    • Usage of notes?

    • Good integration of most important vendor webshops is critical - workflows switch from "sending orders out of the system" to "import orders into the system"

    • Option for "personal choice" is needed

    • No support of ID's marked as "invalid" - even if this is not always correct - other option: mark them as "invalid" in the picking list

• Other ID's - choice is presented: more talk with MM SIG

• If only ISBN-10 is present, ISBN-13 should be calculated and used for the process

• Search with and without hyphens

• ISBNs in MARC records are mainly saved without hyphens

  •  is it necessary to show them again anywhere: we know that librarians opinions differ here - but maybe no real need

• Action item: please visit the discuss posts shown in the slides

• Action item: please check back with your acquisitions people  if the presented workflows for print do work in general